Create Lists is a report generator that lets you create tailor-made lists of records based on your own criteria. List choices are Bibliographic, Item, Patron, Order, Checkin, or Authority. Create Statistical Reports is a statistical breakdown (by codes) of the lists that you create.

Create Lists / Statistical Reports is first and foremost a management tool. By creating lists of your records and gathering statistical reports, you can gauge trends as an aid in collection development. Create Lists / Statistical Reports can show you how your collection is being used and developed.

You use Boolean searching to create subsets of the database for use in reports.

You can choose to combine data from different record types (e.g., Bibliographic and Item records), look for specific values in the records, print out only certain fields, sort the records in any order, and create precisely the type of list you want.

You can then run statistical reports from your lists that quantify your results by codes.

Where is Create Lists / Statistical Reports in the INNOPAC ?      

Main STAFF menu.

Each list you create is stored in a "review file". Once you have created a list of records (review file) using this option, you can display the records, print them, or use them as input for other INNOPAC functions (e.g., Update Records).

The lists you create are in reality lists of INNOPAC record numbers, not static copies of actual records at one point in time. Every time you use a list which you created previously, the system retrieves the current version of the included records. If any of the records have been changed since you created the list, they will appear in the list with the changes reflected.

The standard INNOPAC comes with 40 review files that collectively will hold up to 625,000 records (we have purchased additional review files and now have 280). Some of these lists are assigned, but many are "wild cards" and can be used by anyone. Each previously created list is stored on INNOPAC until a library staff person removes it from the system (that is, the review file is "emptied"). Today we are going to be using Files 221-236. Each file will hold 3000 records, maximum. Each participant will be assigned two lists with specific list numbers. Let's take a brief look at all the lists as they exist on the system today.