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Meeting Room Policy

I.  Availability

The meeting rooms at the Franklin Public Library are first intended to be
used for the library's own programs.  They are also available for use by
community and other groups for programs of informational, educational,
cultural, or civic nature.  The Library believes that the provision of safe
and quiet environment is necessary to fulfill this purpose.  Furthermore,
the Library serves as an important educational facility for children and
youth, and its rules must be applied in a manner that takes particular
account of their safety and welfare, as well as the needs of other patrons.
 Public use of meeting rooms is not the primary purpose of the Library,
and should not be allowed to disrupt the Library's primary purpose.
 
Use of the facilities for Library, Library-affiliated or Library-sponsored/
cosponsored meetings or programs shall have priority over all other
requests.  Thereafter, requests are considered in the following order:
 
- Community non-profit cultural or civic organizations;
- City of Franklin governmental units
- County of Milwaukee, state and federal units
 
All other uses, including organizations or groups whose primary
purpose is religious, businesses and for profit entities.
Franklin businesses and Franklin for profit groups will be charged
$25.00 per use.
Businesses and for profit groups outside of Franklin will be charged
$75.00 per use.
 
II.  Description of Rooms
 
Fadrow Meeting Rooms A or B or A&B
 
EAST ROOM  38'-1" x  35'-7" FADROW ROOM A
Assembly or lecture hall seating (All Chairs)     193 People  
Banquet Hall (Table and Chairs)                        135 People
 
 
WEST ROOM 31'-1" x 37"-7"  FADROW ROOM B
Assembly or lecture hall seating (All Chairs)      158 People  
 Banquet Hall (Tables and Chairs)                       111 People
 
Full or Combined Rooms  FADROW ROOMS A & B
Assembly or lecture hall seating (All Chairs)       352 People    
 Banquet Hall (Tables and Chairs)                       246 People
 
Sievert Conference Room                                  20 People
Children's Activity Room                                    85 People
 
III. Reservation Process
-Applications may be obtained at the Reference Desk of the
Franklin Public Library  (or download the Meeting Room Application here)
-Preference will be given to Library and library related events and
programs
-Other groups will be accommodated, as space is available
-Meetings may be scheduled up to four months in advance
-Groups may not use the rooms more than 12 times per year
-Applications will be considered confirmed once the written application
has been approved
-Meetings will be held during the Franklin Library hours except at
the discretion of the Library Director
-Private parties are not permitted, such as anniversaries, showers,  
graduation, retirement and any other type of private party
IV.  Fees and Admission Charges  
-Groups using the meeting rooms may not charge admission.
Selling or sales promotions are prohibited except for Library -
related or Friends groups.
-The Library reserves the right to monitor all meetings held
on its premises.
-Library staff shall have the right to cancel, re-schedule or
transfer meeting room locations or dates that conflict with
library sponsored programs and/or special events.  For
the purpose of the policy, the Franklin Public Library ,
The Friends of Franklin Public Library, The Franklin Public
Library Foundation, all City of Franklin advisory boards will
be given first priority and may be exempted from any or all
of these restrictions and conditions, upon approval of the
Library Director.
 
-Library cancellation of scheduled meetings or programs. 
The Library reserves the right to cancel a scheduled and
confirmed booking of all or part of the Fadrow meeting
room(s) upon seven (7) day's notice.  The Library may
cancel a scheduled and confirmed booking of the
Sievert Conference Room upon twenty-four (24) hours notice.
 
V.  Use of Facilities and Equipment
 
-The group is responsible for setting up the room(s) and
cleaning up after the activity.  The room(s) should be left as
originally found.
 
-A named adult shall be directly responsible for each group.
 
-A room condition and equipment checklist will be given to
group just prior to meeting room occupancy.  That
checklist  is to be returned to the Reference Desk 15
minutes prior to the library closing.  The users must
certify that the room(s) is returned to its original state,
floors cleaned up and everything picked up.
 
-If the room(s) are not left in neat order, there will be a charge
for clean-up and/or the organization may be denied future use
of library facilities.
 
-Damage to library property shall be reported as soon as
possible to the librarian on duty.  Repair of damage
will be charged to the particular group concerned.
 
-Kitchen facilities are available off the Fadrow Meeting
Rooms.  Food and beverages may be brought in and their
use is confined to the Fadrow meeting rooms A & B.
The group is responsible for any clean up. 
 
-Only water may be served in the Sievert Conference Room.
 
-Available equipment is listed on the application sheet.
 
-The Reference Desk must be notified at the completion
of the meeting so that an inspection may be made and
rooms locked.
 
-Fadrow Meeting Room A has a tackable wall surface.
This is the East wall of the Fadrow Meeting Room.  This
is the only meeting room surface to which items may be
tacked or taped.  Afterwards the group must take down
their items.
 
-Phone messages will not be relayed to meeting
participants, unless it is an emergency.
 
VI.  Additional Considerations
 
-The following are not permitted: smoking, sale or consumption
of alcoholic beverages, all forms of gambling, including raffles,
lotteries and bingo.
 
-Permission to use the library facilities shall not be issued to any
group whose purpose is to advocate treason, insurrection or
unlawful resistance.
 
-All advisements, announcements, press releases, fliers, etc.,
relating to a meeting must clearly state the meeting is not
sponsored by the Franklin Public Library.  Copies of the
aforementioned must be sent to the Reference Department
at least seven (7) days prior to the meeting.

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