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BOARD OF TRUSTEES
Regular Meeting
Monday, January 5,  2004
9:00 A.M.

This meeting will be conducted at:

Milwaukee County Federated Library System
709 N. 8th Street
Milwaukee, WI 53233

AGENDA

                   I.     CALL TO ORDER  AND INTRODUCTION OF NEW BOARD MEMBER - Dora Herrera-Mier
                          

                  II.     APPROVAL OF MINUTES

                        The MCFLS Board of Trustees  meetings on Monday, December 8, 2003.
                                                                ACTION      ATTACHMENT A     

                III. PUBLIC COMMENT

                        Please note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals
                        through sign language interpreters or other auxiliary aides.

                     IV. COMMITTEE REPORTS REQUIRING ACTION.

                    A.  Finance and Personnel Committee.

                       1. Financial Report - November 2003.   
                                                       ACTION   ATTACHMENT B
 

                       2. Director Recruitment Process Discussion.
                                                         ACTION (As needed)  

                       3. MCFLS Acting Director - Job Responsibilities.  
                                                         ACTION ATTACHMENT C                                               

                       4. Director Recruitment.
                        
                        EXECUTIVE SESSION–IF NECESSARY 

     a.      Motion to Move into Executive Session. 

     b.      In Executive Session.  Pursuant to Wisconsin Statutes 19.85(1)(c) “Employment promotion, compensation or performance evaluation data of any public employee over which the governing body has jurisdiction or exercises responsibility.”

      c.      Motion to Move Out of Executive Session.

                              d.      Report Out of Executive Session.   ACTION

                V. NEXT MEETING DATE -  February 9, 2004
                        

              VII.   ADJOURNMENT.

ATTACHMENT A

 

MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM
Board of Trustees
Regular Meeting Held  Monday, December 8, 2003
At
Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee, WI  53233

ROLL CALL

Present:                   Mike D’Amato, President
                         Dick Maslowski, Vice President
                        Paul Ziehler, Treasurer
                        Ryan McCue, Trustee
                        Martin Schreiber, Trustee

 Staff:                        Jim Gingery, Library Systems Administrator
                        Judy Kaniasty, Business Manager/Personnel Assistant (Recorder)

Others:                       Donald Bulley, South Milwaukee Public Library Board
                                Terri Delke, Greenfield Public Library
                        Bruce Gay, Milwaukee Public Library
                        Jennifer Gonda, City of Milwaukee Budget Office
                        Kate Huston, Milwaukee Public Library
                        Paula Kiely, Milwaukee Public Library
                        Pat Laughlin, Hales Corners Public Library
                        Maggie Luczywko, St. Francis Public Library
                        Mary Mulroy, Wauwatosa Public Library
                        Taj Schoening, Milwaukee Public Library

I.                      CALL TO ORDER.  President D’Amato called the regularly scheduled monthly meeting of the Milwaukee County Federated Library System Board of Trustees to order at 9:08 a.m.

II.                    APPROVAL OF MINUTES.  Trustee Schreiber moved and Treasurer Ziehler seconded a motion to approve the minutes of the regular meeting held Monday, November 10, 2003 as presented in Attachment A of the agenda packet.  Unanimously approved.

     III.                  PUBLIC COMMENT.  None

IV.                  TECHNICAL ADVISORY COMMITTEE – REPORT

A.     TAC Report – December 2003.  Business Manager Kaniasty reported that the TAC meeting was held on December 4, 2003 at the Cudahy Public Library.   

B.      Board Confirmation of 2004 TAC Chairperson.  Business Manager Kaniasty reported that the TAC, at their 12/4/03 meeting, nominated Beth Carey from Shorewood as their Chair for 2004 and request confirmation by the MCFLS Board.  Vice President Maslowski moved and Trustee Schreiber seconded a motion to confirm the appointment of Beth Carey as the 2004 TAC Chairperson.  Unanimously approved.

V.                    REPORTS

A.     Finance and Personnel Committee.

1.  Financial Report – October 2003.  Treasurer Ziehler reported that there were no highlights to note and that the Finance & Personnel Committee recommends approval of the October 2003 financial report shown as Attachment B of the agenda packet.  Unanimously approved.

2.  MCFLS/MPL Resource Library Agreement Update.

a.      Letter to City of Milwaukee Comptroller.  Treasurer Ziehler referred to Attachment C of the agenda packet and noted that neither MCFLS nor Kate Huston had received a response.  President D’Amato reported that he had heard from the Comptroller that the communication satisfied their concerns. 

3.  2004 DLTCL System Plan and Budget.  Treasurer Ziehler reported that the 2004 DLTCL System Plan and Budget, shown as Attachment D was prepared by Director Nix and submitted by the October 15 deadline.  Usually the plan is presented to the Board for approval prior to submission, however the October 13 MCFLS Board meeting was cancelled so it is presented now along with the response from the State accepting the plan.  The approval letter is shown as Exhibit 1 attached to these minutes.   The Finance & Personnel Committee recommends approval of the plan as prepared and submitted by Director Nix.  It was the consensus of the Board to approve the plan and budget as submitted.

4.  2004 West Milwaukee Charges.  Treasurer Ziehler reviewed Attachment E of the agenda packet and reported that the amount is $4,000 less than the 2003 charges.  The Finance & Personnel Committee recommends approval to forward the invoice to West Milwaukee as is the usual practice.  Treasurer Ziehler moved and Vice President Maslowski seconded a motion to approve the invoice and forward it West Milwaukee.  Unanimously approved. 

5.  Legislation Enabling Libraries to Charge Fee for Media Items.  (ADDENDUM)  President D’Amato reported that Supv. Robert Krug would like to see the MCFLS Board take a position on a proposed Legislative Bill  (shown as Exhibit 2 attached to these minutes) allowing libraries in the Milwaukee County Federated Library System to charge for services and materials other than books.  Exhibit 3 attached to these minutes is a response from the Hales Corners Public Library Board relating to the topic; Pat Laughlin noted that their response was fashioned closely to a letter that the Greendale Public Library Board sent as well.  Trustee Schreiber reported that he recently received a phone call from Supv. Krug. Trustee Schreiber has the impression from this conversation  that Supv. Krug, himself, dislikes the need for such a bill, but, supports it as the lesser of two evils, particularly if the alternative would be forcing libraries to close and  lose staff due to cost constraints.  Treasurer Ziehler also does not like the bill, but supports the idea of libraries having the option to charge if necessary since many libraries are facing financial cutbacks these days.  Trustee Schreiber noted that Supv. Krug would like to have a member of the MCFLS Board testify relative to the Bill.  Trustee Schreiber also noted that most likely this item would not be acted upon  at the State level until April 2005.  Trustee McCue moved and Trustee Schreiber seconded a motion to layover this agenda item at the call of the Chair.  Unanimously approved. 

6.  Director Recruitment.

a.        Motion to Move into Executive Session.  Treasurer Ziehler moved and Vice President Maslowski seconded a motion to move into closed session.  Unanimously approved on a roll call vote. 

b.       In Executive Session.  Pursuant to Wisconsin Statutes 19.85(1)(c) “Employment promotion, compensation or performance evaluation data of any public employee over which the governing body has jurisdiction or exercises responsibility.”

c.        Motion to Move Out of Executive Session.  Treasurer Ziehler moved and Vive President Maslowski seconded approval to move out of closes session at 10:08 a.m.  Unanimously approved.

d.       Report Out of Executive Session.  President D’Amato reported that the director recruitment process will continue, however in the meantime Library Systems Administrator Gingery will be appointed Acting Director of MCFLS effective 1/3/04 for a period of three months.  The formal Board action confirming this fact will take place during the 1/5/04 MCFLS Board meeting. 

B.      Dates of 2004 Meetings.  Attachment F referred to for informational purposes.

C.      NEXT MEETING DATE – January 5, 2004. .  Trustee Schreiber will be out of the Country and not able to attend the January 5, 2004 meeting.  Trustee McCue reported that a new appointee to this Board should be finalized by that time so a quorum would still be met for the meeting. 

VI.                  ADJOURNMENT.  With no further business to come before the Board, Treasurer Ziehler moved and President D’Amato seconded a motion to adjourn the meeting at 10:09 a.m.  Unanimously approved.

 ATTACHMENT B

MCFLS Financial Report - November  2003