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BOARD OF TRUSTEES
Regular Meeting
Monday, February 9, 2004
9:00 A.M.

This meeting will be conducted at:

Milwaukee County Federated Library System
709 N. 8th St.
Milwaukee, WI 53233

AGENDA

I. CALL TO ORDER.

II. APPROVAL OF MINUTES.

The MCFLS Board of Trustees meeting on Monday, January 5, 2004.

                                   ACTION      ATTACHMENT A

III. PUBLIC COMMENT

Please note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aides.


IV. TECHNICAL ADVISORY COMMITTEE – REPORT

A. TAC Report – December 2003.

                                     ACCEPT AND PLACE ON FILE

V. REPORTS

A. Finance and Personnel Committee

1.  Financial Report – December 2003.
                           ACTION      ATTACHMENT B

2. 2003 MCFLS Annual Report to DPI and Fiscal Statements.
                          ACTION      ATTACHMENT C

3. Reciprocal Borrowing Quarterly Statistical Update – October 2003 through December 2003.
                           ACTION      ATTACHMENT D

4. Interlibrary Services – Consideration of Contract Renewal with MPL for 2004

a. Letter from Milwaukee Public Library
                            ATTACHMENT E

b. Correspondences from Sally Drew of State of Wisconsin – Department of Public Instruction
                            ATTACHMENT F January 8, 2004
                            ATTACHMENT G January 13, 2004

5. MCFLS/MPL Resource Library Agreement Update.
                                 INFORMATION

6. Correspondence from Mike Cross of DLTCL explaining next step in possible mediation process.
     INFORMATION                 ATTACHMENT H

 7. Member Agreement – Update.

8. Director Recruitment.
      EXECUTIVE SESSION - IF NECESSARY
     a.  Motion to Move into Executive Session.

     b. In Executive Session. Pursuant to Wisconsin Statutes 19.85(1)(c) "Employment, promotion,       compensation or performance evaluation data of any public employee over which the governing body has jurisdiction or exercises responsibility."

     c. 9; Motion to Move Out of Executive Session.

    d.  Report Out of Executive Session.
                               ACTION

VI. NEXT MEETING – March 8, 2004.

VII. ADJOURNMENT

ATTACHMENT A

MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM
Board of Trustees

 Regular Meeting Held Monday, January 5, 2004

 At

 Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee, WI 53233

ROLL CALL

 Present:                  Mike D’Amato, President
                                Dick Maslowski, Vice President
                                Paul Ziehler, Treasurer
                                Ryan McCue, Trustee
                                Dora Herrera-Mier, Trustee

 Staff:                       Jim Gingery, Acting Director/Library Systems Administrator
                                Judy Kaniasty, Business Manager/Personnel Assistant (Recorder)

 Others:                   Donald Bulley, South Milwaukee Public Library Board
                                Beth Carey, Shorewood Public Library
                                Terri Delke, Greenfield Public Library
                                Kate Huston, Milwaukee Public Library
                                Paula Kiely, Milwaukee Public Library
                                Pat Laughlin, Hales Corners Public Library
                                Mary Mulroy, Wauwatosa Public Library
                                Taj Schoening, Milwaukee Public Library

 

I.                     CALL TO ORDER.  President D’Amato called the regularly scheduled monthly meeting of the Milwaukee County Federated Library System Board of Trustees to order at 9:11 a.m.  President D’Amato welcomed Dora Herrera-Mier who is a new MCFLS Board Member.  Trustee Herrera-Mier introduced herself.  Acting Director Gingery reported that Trustee Herrera-Mier was in to see him December 30th for an orientation session. 

 

II.                   APPROVAL OF MINUTES.  Vice President Maslowski moved and Treasurer Ziehler seconded a motion to approve the minutes of the regular meeting held Monday, December 8, 2003 as presented in Attachment A of the agenda packet.  Unanimously approved.

 

III.                 PUBLIC COMMENT.  None

 

IV.                 COMMITTEE REPORTS REQUIRING ACTION.

 

A.      Finance and Personnel Committee.

 

1.             Financial Report – November 2003.  Treasurer Ziehler indicated that Attachment B of the agenda packet reflects the financial standing at the end of November 2003 and that there is nothing unusual to report.  The Finance & Personnel Committee recommends approval.  Treasurer Ziehler moved and Vice President Maslowski seconded a motion to approve the report as presented.  Unanimously approved. 

 

2.                    Director Recruitment Process Discussion.  Treasurer Ziehler reported that as directed at the last meeting, he contacted the second candidate and she declined a second interview.  The third candidate was then contacted by Treasurer Ziehler and he feels an in-person interview is in order and the Finance & Personnel Committee recommends that action based on Treasurer Ziehler’s feelings of the candidate.  Business Manager Kaniasty was asked to make the necessary arrangements for the interview during January 2004.  President D’Amato thanked Treasurer Ziehler and Vice President Maslowski for their time and effort involved in the search for a new MCFLS Director.

 

3.                    MCFLS Acting Director – Job Responsibilities.  President D’Amato announced that Jim Gingery has been named Acting Director.  Treasurer Ziehler reviewed Attachment C of the agenda packet, which was developed by Jim Gingery and Treasurer Ziehler.  The Finance & Personnel Committee recommends approval.  Treasurer Ziehler moved and Vice President Maslowski seconded a motion to approve the document outlining the Acting Director’s job responsibilities as presented.  Unanimously approved.

 

4.                    Director Recruitment.  NO CLOSED SESSION NECESSARY

 

V.                   NEXT MEETING DATE – February 9, 2004.  Shown here for informational purposes.

 

VI.                 ADJOURNMENT.  With no further business to come before the MCFLS Board of Trustees, the meeting was adjourned by unanimous consent at 9:19 a.m. 

 

Shorewood Public Library Director Beth Carey noted that Whitefish Bay Public Library Director Tracy Blaschka had a baby girl on Christmas Eve.

ATTACHMENT B

MCFLS Financial Report - December 2003

</
1 Annual Budget Year to Date % Balance %
2
3 General Revenues
4 State Aid Revenue  $           2,531,431  $         2,531,431 100.00  $                    -   0.00
5 Millw. Co. Allocation Revenue  $                66,654  $              66,654 100.00  $                    -   0.00
6 W. Milwaukee Cont.-Other Rev.  $                53,295  $              53,295 100.00  $                    -   0.00
7 Interest on Invested Funds Rev  $                30,000  $              21,502 71.67  $               8,498 28.33
8 Member Supply Revenue  $                40,000  $              28,780 71.95  $             11,220 28.05
9 Member Postage Revenue  $                60,000  $              50,848 84.75  $               9,152 15.25
10 Member OCLC Revenue  $                98,159  $            103,627 105.57  $             (5,468) <5.57>
11 Member Telecomm. Revenue  $                16,800  $              18,000 107.14  $             (1,200) <7.14>
12 Mem. Software Maint.Basic Rev  $              142,008  $            145,679 102.59  $             (3,671) <2.59>
13 Mem. Software Maint.-Other Rev  $                10,986  $              11,442 104.15  $                (456) <4.15>
14 Member Tech. Assist.-Time Rev.  $                20,000  $              15,868 79.34  $               4,132 20.66
15 Member Tech Assist-Matls Rev  $                30,000  $              26,520 88.40  $               3,480 11.60
16 Member Special Projects Revenu  $                50,000  $              58,005 116.01  $             (8,005) <16.01>
17 TNS Calls/Notices Revenue  $                25,000  $              26,461 105.84  $             (1,461) <5.84>
18 Carryover Revenue  $              315,974  $            315,974 100.00  $                    -   0.00
19 Staff Benefits Co-Pay Revenue  $                  6,720  $                6,422 95.57  $                  298 4.43
20 Baby's First Books 2003 Grant  $                10,000  $              10,000 100.00  $                    -   0.00
21 LSTA Grant/Technology Revenue  $                38,000  $              38,000 100.00  $                    -   0.00
22 TNS E-Rate Rebate Rev.  $                  6,000  $                5,772 96.20  $                  228 3.80
23      
24 Total General Revenues  $           3,551,027  $         3,534,280 99.53  $             16,747 0.47
25
26 Special Revenues
27 W. Milwaukee Cont.-R.B. Rev  $                62,905  $              62,905 100.00  $                    -   0.00
28 Member Recip. Borrow. Revenue  $           1,326,694  $         1,326,694 100.00  $                    -   0.00
29      
30 Total Special Revenues  $           1,389,599  $         1,389,599 100.00  $                    -   0.00
31      
32 Total Revenues  $           4,940,626  $         4,923,879 99.66  $             16,747 0.34
33
34 Annual Budget Year to Date % Balance %
35
36 General Expenditures
37 Fringe Benefits Exp.  $              149,505  $            146,599 98.06  $               2,906 1.94
38 Salaries Expense  $              420,628  $            427,799 101.70  $             (7,171) <1.70>
39 Telephone Renewal Expense  $                  1,050  $                   846 80.57  $                  204 19.43
40 TNS Calls/Notices Expense  $                25,000  $              17,613 70.45  $               7,387 29.55
41 Mileage Reimbursement Exp.  $                     500  $                   361 72.20  $                  139 27.80
42 Conference Expense  $                  2,000  $                1,573 78.65  $                  427 21.35
43 Staff Training Expense  $                     500  $                   406 81.20  $                    94 18.80
44 Memberships Expense  $                  5,000  $                4,008 80.16  $                  992 19.84