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BOARD OF TRUSTEES
Regular Meeting

 Thursday, July 29, 2004
9:00 A.M.

This meeting will be conducted in the Meeting Room of the:

Milwaukee County Federated Library System
709 N. 8th Street
Milwaukee, WI 53233

AGENDA 

   I.   CALL TO ORDER.

 II.   APPROVAL OF MINUTES.

           The MCFLS Board of Trustees meeting on Wednesday, July 7, 2004.

                                  ACTION    ATTACHMENT A

 III.  PUBLIC COMMENT.

Please note:  Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aides.

 IV.  TECHNICAL ADVISORY COMMITTEE – REPORT.

          TAC Report – June 2004. ACTION   ATTACHMENT B

   V.  BOARD OF TRUSTEES - REPORTS REQUIRING ACTION

         A.   Finance and Personnel Committee.

   1. Financial Reports – May and June 2004.
                   ACTION    ATTACHMENT C

   2. MCFLS/MPL Delivery Contract.
                  ACTION    ATTACHMENT D

               3. MCFLS/MPL Cataloging Contract.
                              ACTION    ATTACHMENT E

VI.   BOARD OF TRUSTEES – OTHER REPORTS REQUIRING ACTION.

               1. Letters from Brown Deer, St. Francis and West Allis Public Libraries regarding MCFLS assisting reciprocal borrowing process.

                                                       ACTION    ATTACHMENT F

VII.  EXECUTIVE SESSION.

         A.  MCFLS Director Recruitment (if necessary)

                a.  Motion to Move into Executive Session.

                b.  In Executive Session.  Pursuant to Wisconsin Statutes 19.85(1)(c)"Employment promotion, compensation or performance evaluation data of any public employee over which the governing body has jurisdiction or exercises responsibility."

                 c.  Motion to Move Out of Executive Session.

                 d.  Report Out of Executive Session.

VIII.  NEXT MEETING DATE. – August 23, 2004 – 9am (Monday)

IX.     ADJOURNMENT.

ADDENDUM

ATTACHMENT  A

MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM

Board of Trustees
Special Meeting Held Wednesday, July 7, 2004
At
Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee, WI  53233

ROLL CALL              

Present:            Mike D’Amato, President
                        Dick Maslowski, Vice President
                        Paul Ziehler, Treasurer
                        Martin Schreiber, Trustee
                        Ryan McCue, Trustee
                        Dora Montoya, Trustee
                        Ron Tays, Trustee

Staff:                Jim Gingery, Acting Director/Library Systems Administrator
                        Judy Kaniasty, Business Manager/Personnel Assistant (Recorder)

Others:             Terri Delke, Greenfield Public Library
                        Bruce Gay, Milwaukee Public Library
                        Arnie Gutkowski, Brown Deer Public Library
                        Kate Huston, Milwaukee Public Library
                        Annysa Johnson, Milwaukee Journal Sentinel
                        Paula Kiely, Milwaukee Public Library
                        Mike Koszalka, West Allis Public Library
                        Mary Mulroy, Wauwatosa Public Library
                        Bob Pfeiffer, South Milwaukee Public Library
                        Barbara Roark, Franklin Public Library
                        Taj Schoening, Milwaukee Public Library

I.          CALL TO ORDER.  President D’Amato called the Special meeting of the Milwaukee County Federated Library System Board of Trustees to order at 1:36 p.m.

II.        APPROVAL OF MINUTES.  Vice President Maslowski moved and Trustee Tays seconded a motion to approve the minutes of the Monday, June 14, 2004 meeting shown as Attachment A of the agenda packet as presented.  President D’Amato requested that Trustee Montoya be shown as Excused from the meeting.  Unanimously approved. 

III.       PUBLIC COMMENT.  None

IV.       EXECUTIVE SESSION

A.     MCFLS Member Agreement.

1.   Motion to Move into Executive Session.  Treasurer Ziehler moved and Vice President Maslowski seconded a motion to move into Closed Session.  Roll called and unanimously passed at 1:40 p.m. 

2.    In Executive Session.  Pursuant to Wisconsin Statutes 19.85(1)(e) “Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.”

3.   Motion to Move Out of Executive Session.  Unanimous consent to move out of closed session at 2:50 p.m. 

4.   Report out of Executive Session and discussion.  President D’Amato reported that the Board took action to adopt a three-year contract which will be sent out to Library Boards and chief elected municipal officials immediately and is due back to MCFLS by September 30, 2004.  Trustee Schreiber moved and Vice President Maslowski seconded a motion to issue a three-year Member Agreement (2005-2007) which eliminates all reference to reciprocal borrowing to be sent out immediately to Library Boards (in care of Library Directors) and chief elected municipal officials and  is due back to MCFLS by September 30, 2004.  The motion passed on a roll call vote of 4-3. (Yes=D’Amato, Maslowski, Montoya, Schreiber; No=McCue, Tays, Ziehler) . (Exhibit 1 attached is the cover letter ; Exhibit 2 attached is the MCFLS fact sheet which were enclosed with Member Agreement  and sent out 7/11/04).

Treasurer Ziehler noted that he voted against the contract since the reciprocal borrowing provisions were removed.  Otherwise, he likes the contract since it is good for MCFLS’ budget in that reciprocal borrowing is not being subsidized by MCFLS which was something the Ostler Report and the ICC Policy Principles suggested.  Not having something set up for reciprocal borrowing leaves a big unknown for particularly the large net lenders on what to do about the reciprocal borrowing issue.

Treasurer Ziehler suggested that MCFLS ask the State for an additional $500,000 for reciprocal borrowing on a continuing, annual basis.  Trustee Schreiber asked if that would be for the 2005 budget year and Treasurer Ziehler indicated as soon as possible would be his preference.  Trustee Schreiber suggested that we check to see if that would be possible first before sending the letter.    Trustee Schreiber moved and President D’Amato seconded a motion to refer this matter to the Finance & Personnel Committee for consideration.  The motion failed on a roll call vote of 3-4. (Yes=D’Amato, Montoya, Schreiber; No=Maslowski, McCue, Tays, Ziehler)

Treasurer Ziehler moved and Trustee Tays seconded a motion to send a letter to the State of Wisconsin requesting a continuing $500,000 allotment for reciprocal borrowing subsidization .The motion passed on a roll call vote of 4-3.  (Yes=Mazlowski, McCue, Tays, Ziehler; No=D’Amato, Montoya, Schreiber)  The draft of the letter will be prepared and reviewed at the July 29 MCFLS Board meeting. 

Treasurer Ziehler also commented that this year he wants to attend the County Budget Hearing so additional funds for reciprocal borrowing can be personally requested which will follow-up the letter recently sent.   

Treasurer Ziehler moved and Trustee McCue seconded a motion that MCFLS take the lead in organizing a process and assist in facilitating an agreement by all members for reciprocal borrowing.  President D’Amato stated that he would prefer MCFLS members negotiate the issue among themselves. If at some time the members request MCFLS’ assistance in help with negotiating reciprocal borrowing, it would come from the Members’ request for help, not from MCFLS lead. Vice President Maslowski would like to see a majority of members agree together to request assistance from MCFLS. Amended by a motion made by Trustee Schreiber and seconded by Vice President Maslowski that MCFLS would assist member communities in their negotiations regarding reciprocal borrowing if approached by a majority of the member libraries. The motion as amended passed unanimously; Vice President Maslowski did note that he had no problem with MCFLS assisting even if less than a majority requested assistance in this matter. If requests are made prior to the July 29 meeting then this topic will be on the next MCFLS Board meeting agenda.

V.        EXECUTIVE SESSION

A.     Director Recruitment.

1.   Motion to Move into Executive Session. Treasurer Ziehler moved and Vice President Maslowski seconded a motion to move into Closed Session.  Roll called and unanimously passed at 1:40 p.m. 

2.   In Executive Session.  Pursuant to Wisconsin Statutes 19.85(1)(c) “Employment promotion, compensation or performance evaluation data of any public employee over which the governing body has jurisdiction or exercises responsibility.”  Acting Director Gingery and Business Manger Kaniasty were asked to leave during this discussion.

3.   Motion to Move Out of Executive Session. Unanimous consent to move out of Closed Session at 2:50 p.m. 

4.   Report Out of Executive Session.  President D’Amato reported that four candidates for MCFLS Director have been held and it is the decision of the Board to continue the process with two of the candidates on July 29^th at 8 a.m. in a closed session to interview them both individually by the entire Board. 

VI.       NEXT MEETING DATE. – The next regularly scheduled MCFLS Board Meeting is scheduled for Thursday, July 29, 2004 at 9 a.m. 

VII.     ADJOURNMENT.  There being no further business, Vice President Maslowski moved and Treasurer Ziehler seconded a motion to adjourn the meeting at 3:15 p.m.  Unanimously approved.

ATTACHMENT  B

June 28, 2004

To:       MCFLS Board of Trustees

Fr:        Beth Carey, Director of Library Services

At their meeting on June 10, 2004 the TAC:

• Received an update on the NetLibrary project; all suburban libraries were asked to verify access to the site; training was scheduled
• Received a draft Member Library Agreement Attachment SFP indicating which forms were obsolete and could be removed from the Attachment; TAC agreed with draft
• Received information from Jim Gingery about a trial of a new product from Syndetic Solutions; this led to a general discussion about providing MCFLS with information about which databases would best benefit members
• Agreed to have a representative from DPI attend a future meeting to discuss certification process for Librarians

If you have any questions on the above please contact me.

ATTACHMENT  C

Milwaukee County Federated Library System
                       Financial Report
  For the Five Months Ending May 31,2004