AGENDA

I. CALL TO ORDER.

II. APPROVAL OF MINUTES.

The MCFLS Board of Trustees meeting on Tuesday, March 1, 2005.
ACTION ATTACHMENT A

III. PUBLIC COMMENT

IV.     TECHNICAL ADVISORY COMMITTEE – REPORTS
                                                 March and April, 2005.
                                                                                  ACCEPT AND PLACE ON FILE

Please note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aides.

V. BOARD OF TRUSTEES – REPORTS REQUIRING ACTION

A. Finance and Personnel Committee

1.Financial Reports – February 2005. ACTION ATTACHMENT B

2.Letter from Bonded Messenger Service (Delivery Service) regarding proposed increase in daily charges.
ACTION ATTACHMENT C

        B. DRAFT of plan indicating steps MCFLS has taken and will take to try to bring 4 libraries back into statutory compliance.
                                                            ACTION     ATTACHMENT D

VI. INFORMATIONAL ITEMS.

A. Notices of Public Hearings – 4 communities are holding public hearings in April to consider the matter of whether their public library will withdraw from the Milwaukee County Federated Library System (Wauwatosa 4/5, West Allis 4/19, Greenfield 4/20, Brown Deer 4/25)                                                                                      ATTACHMENT E

B. Intergovernmental Cooperation Council (ICC) letter to Milwaukee County Executive and County Board Chair presenting two options for County to consider as long-term funding solutions to ensure stability of MCFLS.
                                                                                             ATTACHMENT F

C. MCFLS Board Committee Appointments.
                                               DOCUMENT TO BE DISTRIBUTED AT MEETING

D. MCFLS Board Meeting Schedule (2005)                       ATTACHMENT G

E. Director’s Report. ATTACHMENT H

VII. NEXT MEETING DATE – Monday, May 23, 2005.

VIII. ADJOURNMENT.

ATTACHMENT A

MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM
Board of Trustees

Regular Meeting Held Tuesday, March 1, 2005
At
Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee, WI 53233

ROLL CALL

Present:                   Mike D’Amato, President
                                Dick Maslowski, Vice President
                                Paul Ziehler, Treasurer
                                Ryan McCue, Trustee
                                Dora Montoya, Trustee
                                Martin Schreiber, Trustee
                                Ron Tays, Trustee

Excused: Dora Montoya, Trustee

Staff:                       Jim Gingery, Director
                                Steve Heser, Library Systems Administrator
                                Judy Kaniasty, Business Manager/Personnel Assistant (Recorder)

Others:                   Arnie Gutkowski, TAC Chair and Brown Deer Public Library
                                Beth Carey, Shorewood Public Library
                                Bruce Gay, Milwaukee Public Library
                                Tracy Herold, Whitefish Bay Public Library
                                Kate Huston, Milwaukee Public Library
                                Paula Kiely, Milwaukee Public Library
                                Mike Koszalka, West Allis Public Library
                                Pat Laughlin, Hales Corners Public Library
                                Mary Mulroy, Wauwatosa Public Library
                                Barb Roark, Franklin Public Library
                                Rebecca Roepke, Cudahy Family Library
                                Taj Schoening, Milwaukee Public Library

I. CALL TO ORDER. President D’Amato called the rescheduled (February) monthly meeting of the Milwaukee County Federated Library System Board of Trustees to order at 1:33 p.m. President D’Amato thanked those in attendance for their ability to attend the meeting since it was rescheduled.

II. EXECUTIVE SESSION – 2005-07 Member Agreement

A. Motion to Move into Executive Session. Trustee Tays moved and Trustee Schreiber seconded a motion to move into closed session at 1:35 a.m. The motion passed unanimously on an affirmative roll call vote.

B. In Executive Session. Pursuant to Wisconsin Statutes 19.85 (1)(e) “Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.”

C. Motion to Move Out of Executive Session. Vice President Maslowski moved and Trustee Tays seconded a motion to resume in open session at 2:41 p.m. The motion passed unanimously on an affirmative roll call vote.

D. Report Out of Executive Session and discussion. President D’Amato reported that the Board discussed an equity funding pool offer of $350,000 from MCFLS which would be distributed among member libraries that provide services to non-residents during the 2005-2007 member agreement. In addition to the $350,000 equity funding pool 30 percent of any increase in state aid will be allocated to this cause as well. (This funding pool would be in addition to the $500,000 offered by Milwaukee.)

Trustee Tays moved and Treasurer Ziehler seconded a motion to increase the equity funding pool to $400,000 and to allocate 50 percent of any increase in State Aid to be distributed to member libraries that provide services to non-residents during the 2005-2007 member agreement. The motion failed on a roll call vote of 2=Yes; 4=No.

Treasurer Ziehler moved and Trustee Tays seconded a motion to offer a $350,000 equity funding pool and 75 percent of any increase in State Aid to be distributed to member libraries that provide services to non-residents during the 2005-2007 member agreement; any decrease in state aid would affect the equity funding pool at that same percentage decrease. The pool would be redistributed every year based on actual reciprocal borrowing experience. The deadline to sign the Member Agreement in order to qualify for equity funding pool is April 30. Unanimously approved.

III. APPROVAL OF MINUTES. Vice President Maslowski moved and Trustee Schreiber seconded a motion to approve the minutes of the January 10, 2005 meeting, as presented, shown as Attachment A of the agenda packet. Unanimously approved.

IV. PUBLIC COMMENT. None

V. TECHNICAL ADVISORY COMMITTEE – REPORTS. TAC Chair Arnie Gutkowski referred to the January and February, 2005 report, which is shown as Attachment B of the agenda packet. Arnie pointed out one point, that the TAC discussed the last point on page one of his report referring selling automation services to non-member libraries. Treasurer Ziehler moved and Trustee Tays seconded a motion to Accept and Place on File. Unanimously approved.

VI. INFORMATIONAL ITEMS.

A. Director’s Report. Director Gingery reviewed his report, shown as Attachment C of the agenda packet.

VII. BOARD OF TRUSTEES – REPORTS REQUIRING ACTION.

A. Financial Reports – December 2004 and January 2005 Treasurer Ziehler reported that no Finance & Personnel Committee meeting was held prior to this meeting so he has no highlights to share regarding Attachment D of the agenda packet but it looks like the year 2004 ended with a balance of $180,000 pre-audit. Treasurer Ziehler moved and Vice President Maslowski seconded a motion to accept the reports as presented. Unanimously approved.

B. 2004 MCFLS Annual Report to DPI and Fiscal Statements. Director Gingery reported that the annual reports are due today and that MCFLS’ is shown as Attachment E of the agenda packet. Treasurer Ziehler moved and Trustee McCue seconded a motion to approve the report as presented. Unanimously approved.

C. Letter from Division for Libraries, Technology, and Community Learning requesting that MCFLS file a plan indicating steps MCFLS will take to try to bring non-complying libraries back into compliance. Director Gingery referred to Attachment F of the agenda packet and it is hopeful that today’s action of offering the equity funding pool will be enough to bring the remaining libraries to sign the 2005-2007 member agreement. The letter indicates no due date for the written plan, so Director Gingery offered to bring a draft to the next MCFLS board meeting for Board consideration. Director Gingery reported that the State’s position is that as long as doors remain open to non-residents, libraries are essentially being cooperative , so if this condition holds, State is looking for MCFLS plan (short of penalties) that would hopefully lead to member(s) signing the 2005-2007 Member Agreement and bring MCFLS and member(s) back into compliance.

D. Report of Board of Trustees Nominating Committee. President D’Amato reported that the Committee recommends the following slate of officers for 2005: President: Martin Schreiber; Vice President: Ryan McCue and Treasurer: Ron Tays. Treasurer Ziehler moved and Vice President Maslowski seconded the motion to accept the new officers as recommended. Unanimously approved.

Incoming President Schreiber thanked Mike D’Amato, Dick Maslowski and Paul Ziehler for their past service and also thanked Paul Ziehler and Ron Tays for all their work regarding the reciprocal borrowing issue.

E. Dates of 2005 MCFLS Board Meetings. President Schreiber asked that the Board members be polled for a date that would work for members.

VIII. NEXT MEETING DATE. This date will be made public as soon as it is determined.

PUBLIC COMMENT. Kate Huston stated that she was pleased that there will be more money available for reciprocal borrowing and wanted to go on record to reassure member libraries that the $500,000 is still available and that the City of Milwaukee will honor the April 30 date for libraries to sign their three year reciprocal borrowing agreement.

IX. ADJOURNMENT. With no further business at hand, the meeting was adjourned at 2:58 p.m.

ATTACHMENT B

Milwaukee County Federated Library System
Financial Report
For the Two Months Ending February 28, 2005


1		Annual Budget	Year to Date	%	Balance	%
2
3	General Revenues
4	State Aid Revenue	$ 2,531,431	$ 1,898,573	(75.00)	$ 632,858	(25.00)
5	Milw. Co. Allocation Revenue	$ 66,648	$ 33,324	(50.00)	$ 33,324	(50.00)
6	W. Milwaukee Cont.-Other Rev.	$ 52,777	$ -	0.00	$ 52,777	(100.00)
7	Interest on Invested Funds Rev	$ 20,000	$ 2,741	(13.71)	$ 17,259	(86.30)
8	Member Supply Revenue	$ 30,000	$ 5,913	(19.71)	$ 24,087	(80.29)
9	Member Postage Revenue	$ 50,000	$ 12,289	(24.58)	$ 37,711	(75.42)
10	Member OCLC Revenue	$ 103,175	$ 31,844	(30.86)	$ 71,331	(69.14)
11	Member Telecomm. Revenue	$ 16,800	$ 9,600	(57.14)	$ 7,200	(42.86)
12	Mem. Software Maint.Basic Rev	$ 139,296	$ 32,261	(23.16)	$ 107,035	(76.84)
13	Mem. Software Maint.-Other Rev	$ 12,708	$ 4,098	(32.25)	$ 8,610	(67.75)
14	Member Tech. Assist.-Time Rev.	$ 25,000	$ 1,262	(5.05)	$ 23,738	(94.95)
15	Member Tech Assist-Matls Rev	$ 30,000	$ -	0.00	$ 30,000	(100.00)
16	Member Special Projects Revenu	$ 50,000	$ 17,450	(34.90)	$ 32,550	(65.10)
17	TNS Calls/Notices Revenue	$ 25,000	$ (71)	0.28	$ 25,071	(100.28)
18	Carryover Revenue	$ 103,000	$ -	0.00	$ 103,000	(100.00)
19	Staff Benefits Co-Pay Revenue	$ 7,894	$ 1,832	(23.21)	$ 6,062	(76.79)
20	LSTA Grant/Technology Revenue	$ 40,999	$ -	0.00	$ 40,999	(100.00)
21	TNS E-Rate Rebate Rev.	$ 6,000	$ -	0.00	$ 6,000	(100.00)
22
23	Total General Revenues	$ 3,310,728	$ 2,051,116	(61.95)	$ 1,259,612	(38.05)
24
25	Special Revenues
26	W. Milwaukee Cont.-R.B. Rev	$ 63,694	$ -	0.00	$ 63,694	(100.00)
27	Member Recip. Borrow. Revenue	$ 912,689	$ 912,689	(100.00)	$ -	0.00
28
29	Total Special Revenues	$ 976,383	$ 912,689	(93.48)	$ 63,694	(6.52)
30
31	Total Revenues	$ 4,287,111	$ 2,963,805	(69.13)	$ 1,323,306	(30.87)
32
33		Annual Budget	Year to Date	%	Balance	%
34
35	General Expenditures
36	Fringe Benefits Exp.	$ 175,343	$ 24,638	14.05	$ 150,705	85.95
37	Salaries Expense	$ 426,941	$ 69,857	16.36	$ 357,084	83.64
38	Telephone Renewal Expense	$ 1,050	$ 158	15.05	$ 892	84.95
39	TNS Calls/Notices Expense	$ 25,000	$ 2,612	10.45