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BOARD OF TRUSTEES
Regular
Meeting
Monday, July 18, 2005
9:00 A.M.
This meeting will be conducted at:
Milwaukee County Federated Library System
709 N. 8th Street
Milwaukee, WI 53233
II. APPROVAL OF MINUTES.
The MCFLS Board of Trustees meeting on Monday, June 20, 2005.
ACTION ATTACHMENT A
III. PUBLIC COMMENT.
IV. TECHNICAL ADVISORY COMMITTEE –
REPORT
July 2005.
ACCEPT AND PLACE ON FILE
Please note: Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aides.V. ADMINISTRATIVE AND COMMITTEE REPORTS REQUIRING ACTION
B. Revised MCFLS Board Member Binders.
ATTACHMENT C
C. Director’s Report.
ATTACHMENT D
VII. NEXT MEETING DATES.
A. MCFLS Board of Trustees – August 15, 2005. 9:00 a.m.
B. Finance and Personnel Committee – August 15,
2005.
8:00 a.m. (Please note earlier time. MCFLS 2004 audit
presentation and 2005 mid-year budget revision.)
C. Legislative and System Services Committee - July 18, 2005. Immediately following this Board meeting)
Includes by-laws review.
VIII. ADJOURNMENT.
MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM
Board of Trustees
Regular Meeting Held Monday, June 20, 2005
At
Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee, WI 53233
ROLL CALL
Present: Ryan McCue, Vice
President
Ron Tays, Treasurer
Mike D'Amato, Trustee
Dick Maslowski, Trustee
Paul Ziehler, Trustee
Excused:
Martin Schrieber, President
Dora Montoya, Trustee
Staff:
Jim Gingery, Director
Steve Heser, Library Systems Administrator
Judy Kaniasty, Business Manager/Personnel Assistant (Recorder)
Others:
Arnie Gutkowski, TAC Chair and Brown Deer Public Library
Don Bulley, South Milwaukee Public Library Board
Kate Huston, Milwaukee Public Library
Paula Kiely, Milwaukee Public Library
Mike Koszalka, West Allis Public Library
Pat Laughlin, Hales Corners Public Library
Dick Nelson, North Shore Library
I. CALL TO ORDER. In President Schreiber’s absence, Vice-President McCue called the regularly scheduled monthly meeting of the Milwaukee County Federated Library System Board of Trustees to order at 9:01 a.m.
II. APPROVAL OF MINUTES. Trustee Maslowski moved and Trustee Ziehler seconded a motion to approve the minutes of the meeting held Monday, May 23, 2005 which are shown as Attachment A of the agenda packet. Unanimously approved as presented.
III. PUBLIC COMMENT. Arnie Gutkowski, Director of the Brown Deer Public Library, thanked President Schreiber and the MCFLS Board for sending recent letters to Brown Deer officials (shown as Exhibit 1 attached to these minutes) and to County Executive Walker (shown as Attachment C of the agenda packet.)
IV. TECHNICAL ADVISORY COMMITTEE – REPORTS. Director Gingery reported that TAC Chair Arnie Gutkowski prepared a report of the June 9, 2005 TAC meeting, which is shown as Exhibit 2 attached to these minutes and discussion ensued concerning a few of the issues. Trustee Ziehler moved and Treasurer Tays seconded a motion to Receive and Place on File. Unanimously approved.
V. ADMINISTRATIVE AND COMMITTEE REPORTS REQUIRING ACTION.
A. Finance and Personnel Committee
1.Financial Reports – May 2005. Treasurer Tays reported that the Finance & Personnel Committee reviewed the May, 2005 financial report as presented and shown as Attachment B of the agenda packet and recommends Board approval. Treasurer Tays moved and Trustee Ziehler seconded a motion to approve the May 2005 financial report as presented. Unanimously approved. Director Gingery reported that the Audit and Mid-Year Revision will be acted upon at the August meeting.
2.2006 County Budget Request. Treasurer Tays reported that at the last meeting the Board discussed requesting $40,000 in addition to the statutorily required $66,651 and the Draft shown as Attachment C of the agenda packet requests an even $100,000 which indicates the additional amount will be used at the discretion of the MCFLS Board. Two possible needs for the funds are reciprocal borrowing or computer hardware capital account.
Vice President McCue noted that the County’s budget process has changed a bit in that the Budget Committee will not see how much each department requests instead of what the County Executive recommends which has been the case in the past.
Trustee Ziehler moved and Treasurer Tays seconded a motion to approve the 2006 County Budget request documents as presented. Unanimously approved.
VI. ADMINISTRATIVE AND COMMITTEE INFORMATIONAL ITEMS.
A. MCFLS Contracts which use Bidding Process – Summary and Timeline for Bids. Director Gingery reviewed Attachment D of the agenda packet. It was noted that the statutes indicate that library systems only need to bid out building construction contracts.
B. Member Agreement Update. Director Gingery reported that he had not heard anything official from the four libraries that have not submitted their signed member agreements since the last MCFLS Board Meeting. It was reported in the newspaper that the Wauwatosa Finance Committee recommended to the Common Council to request $100,000 from the taxpayers of Wauwatosa for the loss in reciprocal borrowing funding and that their next meeting is on June 22.
Arnie Gutkowski reported that the Brown Deer Village Board will be meeting this evening on the matter.
Director Gingery referred to an email received from Wauwatosa Library Director Mary Mulroy regarding the matter and that is shown as Exhibit 3 attached to these minutes.
Trustee D’Amato asked for Director Gingery to reiterate the significance of the June 30 signing deadline. Director Gingery stated that if a community wishes to withdraw from MCFLS membership (effective January 1, 2006), the withdrawal resolution would need to be acted upon by June 30. Otherwise it would take another year beyond that. Also, in order to receive MPL funds and MCFLS equity grant funds, the deadline for member agreement signing is set at June 30.
Trustee Ziehler reported that West Allis will be meeting June 29th regarding the two contingencies they set—either meet them or waive them and approve the signing of the member agreement. Trustee Ziehler anticipates the agreement will be signed and forwarded to MCFLS by June 30th.
C. Director’s Report. Director Gingery reviewed his report, shown as Attachment E of the agenda packet as presented.
D. Resolution on the Occasion of Judy Kaniasty’s (Business Manager/Personnel Assistant) 25th Anniversary. Vice President McCue presented Judy Kaniasty with a resolution, shown as Attachment F of the agenda packet. Judy indicated it has been her pleasure to serve and she is proud of the contributions she has made to MCFLS over the years.
VII. NEXT MEETING DATES.
A. MCFLS Board of Trustees – July 18, 2005, 9:00 a.m. Shown here for informational purposes.
B. Finance and Personnel Committee – July 18, 2005, 8:45 a.m. Shown here for informational purposes.
C. Legislative and System Services Committee – July 18, 2005 immediately following Board meeting. Shown here for informational purposes. The meeting will Include by-laws review.
VIII. ADJOURNMENT. With no further business to come before the Board, the meeting was adjourned at 9:32 a.m. by a motion made by Trustee Ziehler and seconded by Treasurer Tays. Unanimously approved.
July 1, 2005
Mary Newton, Board President
c/o Mary Mulroy, Director
Wauwatosa Public Library
7635 W. North Ave.
Wauwatosa, WI
53213
Dear Ms. Newton:
Thank you for signing and returning two copies of the
2005-2007 Milwaukee County Federated Library System (MCFLS) Member Agreement. We
very much value your membership in MCFLS and the contributions which your
library has made to the richness of library services in Milwaukee County.
We will be returning a copy of the agreement, signed by me, for your files,
immediately after our next MCFLS Board meeting of July 18.
MCFLS applauds the Wauwatosa Public Library’s continuing commitment to “open door” library access to all citizens of the County across municipal boundaries. Being a member of MCFLS provides member libraries and their patrons seamless user access to more materials, services and technical advances than any one library could achieve on its own.
As we move forward over the next 3 years, MCFLS Board and staff are committed to providing the highest quality of services to you and the other members. Working together I am certain we can continue to plan, improve, and expand upon our cooperative and cost saving efforts for all citizens of Milwaukee County.
Sincerely,
Martin J. Schreiber, President
MCFLS Board of Trustees
Cc: Mary Mulroy, Director, Wauwatosa Public Library
To : MCFLS Board
Fr: Jim Gingery, MCFLS Director
Re: MCFLS Board Member Binders
Dt: July, 18, 2005
The MCFLS Board Member Binders have been revised. Each binder is personalized
with the name of the Board member. Documents will be updated as they become
available.
1. Meeting Schedule 2005
Board Members – Address and Phone
Committee Appointments
MCFLS Staff Chart 2005
Mission Statement
System Benefits
2. Wisconsin State Statutes – Chapter 43 (Libraries)
3. MCFLS Board By-laws
TAC Guidelines
4. System Plan 2005 (submitted to DLTCL)
MCFLS Budget 2005
System Aid Chart 2004 2005
Member Library Operating Expenditures and Resident Tax Support 2003
5. MCFLS Member Agreement 2005-2007
MCFLS Reciprocal Borrowing Equity Funding Grants
Reciprocal Borrowing Payout 2006
6. MCFLS Technology Plan 2005-2007
7. Resource Library Agreement 2005-2007
8. Cataloging Contract 2005-2007
9. WLA-Trustee Handbook (2002 rev.)
10. Agendas/Minutes (last 6 months)
July 11, 2005
To: MCFLS Board of Trustees
Fr: Jim Gingery, MCFLS Director
Re: Director’s Report
Highlights of selected MCFLS activities (June 15 - July 11, 2005):
·
6/20 MCFLS Board Meeting
· 6/20
County Budget Request for 2006 submitted.
· 6/29
and 6/30 Member library agreements received from Brown Deer, Greenfield,
Wauwatosa, and West Allis.
· 7/6
Coordination of group purchase of two genealogical databases – Ancestry Library
Edition and Heritage Quest.
· 7/7
TAC Meeting
· 7/8
LSTA grant - six-month project evaluation submitted (2005).
Upcoming activities and important dates (July 12 – August
8, 2005) :
·
7/15 Meeting in Madison re: revision of State Annual Reports.
·
7/18 MCFLS Board Meeting.
·
7/18 MCFLS by-laws review and legislative/services review.
·
7/21 Meeting in Madison. Annual DLTCL System Meeting.
·
7/28 Library Council Executive Board Meeting.
·
7/29 Meeting in Madison WLA LD&L Committee.
·
8/4 TAC - St. Francis.
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