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BOARD OF TRUSTEES
Regular Meeting
Monday, October 17, 2005
8:30 A.M.

This meeting will be conducted at:

Milwaukee County Federated Library System
709 N. 8th Street
Milwaukee, WI 53233

AGENDA

 I.        CALL TO ORDER.

 II.       APPROVAL OF MINUTES.

            The MCFLS Board of Trustees meeting on Monday, September 19, 2005.
                                                                   ACTION    ATTACHMENT A

III.      PUBLIC COMMENT. 

IV.       TECHNICAL ADVISORY COMMITTEE – REPORTS.
                                                                                 October 2005.            
                       
                                                                                                ACCEPT AND PLACE ON FILE 

Please note:  Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aides.

V.        ADMINISTRATIVE AND COMMITTEE REPORTS REQUIRING ACTION.

            A. Finance and Personnel Committee.               

                1. Financial Report – August 2005.
                                                     ACTION         ATTACHMENT B
           
                2. 2006 West Milwaukee Charges.
                                                    ACTION         ATTACHMENT C

                3. 2006 Delivery Contract – MPL.
                                                    ACTION         ATTACHMENT D

                4. 2006 ILL Contract – MPL.
                                                   ACTION         ATTACHMENT E 

  5. CountyCat Server Replacement. Recommendation.
                                         ACTION     ATTACHMENT F 

6. 2006 MCFLS System Plan and Program Budget.
                                       ACTION      ATTACHMENT G

7. Request by MCFLS Director to Attend WLA Conference – October 25-27.
                                          ACTION

             B.  Legislative and System Services Committee.

                       1.   State Legislative Issues

                              a. WLA Legislative Agenda 2005-2007
                                                                     INFORMATIONAL  ATTACHMENT H

                             b. SB 272 “Reform Bill”.
                                                                    ACTION     ATTACHMENT I

                            c. SB 273 “Language Bill”.
                                                                    ACTION     ATTACHMENT J

                            d. SB 258 Requires Proof of Parental Consent for Libraries to Loan R-Rated Movies to Minors.
                                                                    ACTION     ATTACHMENT K

                            e. AB 483 Repeal of Maintenance of Effort.  
                                                                    ACTION     ATTACHMENT L

VI.      ADMINISTRATIVE AND COMMITTEE INFORMATIONAL ITEMS.

           A. Legislative and System Services Committee.

                1. ByLaws Review. Update.

           B.  Director’s Report.                                   ATTACHMENT M

           C. Member Agreement. Discussion of Timeline of Member Agreement. Paul Ziehler.

VII.    NEXT MEETING DATES.

           A. MCFLS Board of Trustees – November, 2005. – Date TBD

B. Finance and Personnel Committee – November, 2005. – Date TBD

C. Legislative and System Services Committee - TBD

VIII.  ADJOURNMENT.

ATTACHMENT   A

MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM
Board of Trustees

Regular Meeting Held Monday, September 19, 2005
At
Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee, WI  53233

ROLL CALL

Present:                    Martin Schreiber, President
                                Ryan McCue, Vice President
                                Ron Tays, Treasurer 
                                Dick Maslowski, Trustee
                               
                                 
Excused:                  Mike D'Amato, Trustee
                                Dora Montoya, Trustee
                                Paul Ziehler, Trustee                                                             

Staff:                        Jim Gingery, Director
                                Steve Heser, Library Systems Administrator
                                Judy Kaniasty, Business Manager/Personnel Assistant (Recorder)                                            

 Others:                    Arnie Gutkowski, TAC Chair and Brown Deer Public Library
                                Kate Huston, Milwaukee Public Library
                                Paula Kiely, Milwaukee Public Library                               
                                Taj Schoening, Milwaukee Public Library

I.          CALL TO ORDER.   President Schreiber called the regularly scheduled monthly meeting of the Milwaukee County Federated Library System Board of Trustees to order at 8:32 a.m. 

II.        APPROVAL OF MINUTES.  Trustee Maslowski moved and Treasurer Tays seconded a motion to approve the minutes of the meeting held Monday, August 15, 2005 which are shown as Attachment A of the agenda packet.  Unanimously approved as presented. 

III.       PUBLIC COMMENT.  Kate Huston distributed a memo which is shown as Exhibit 1 attached to these minutes reporting that when the Resource Library Reference contract was negotiated Paul Ziehler suggested seeking funding from counties contiguous to Milwaukee be asked to pay for reference services rendered by Milwaukee Central Library.  At that time Kate asked that Milwaukee be allowed to conduct a survey to find out how much service is being provided to residents and that a personal request to the counties be made instead of written requests.  Kate indicated that Milwaukee would support that effort if MCFLS desires but she feels it would be unproductive since most likely those counties would not have funds to pay for the service for the first time.  Kate suggested that Milwaukee continue doing periodic surveys and to keep on eye on the matter. 

IV.       TECHNICAL ADVISORY COMMITTEE – REPORTS.  Director Gingery referred to the September 2005 TAC report prepared by Arnie Gutkowski which is shown as Attachment B of the agenda packet.  Trustee Maslowski moved and Treasurer Tays seconded a motion to accept the report and place on file.  Unanimously approved.  

V.       ADMINISTRATIVE AND COMMITTEE REPORTS REQUIRING ACTION. 

A.    Finance and Personnel Committee. 

1.         Financial Reports – June and July 2005.  Treasurer Tays reported that the Finanace & Personnel Committee reviewed the financial reports for June and July 2005 which are shown as Attachment C of the agenda packet and recommend approval.  The July report is reflective of the mid-year budget changes and nothing stands out as unique at this time of the year.  Treasurer Tays moved and Trustee Maslowski seconded a motion to approve the financial reports as presented.  Unanimously approved. 

2.         Audit Bid Document.  Treasurer Tays reported that the draft audit bid document is shown as Attachment D of the agenda packet.  The Finance & Personnel Committee reviewed the document and recommends approval of it as well as the process which is the same as in the past in which to allow one month for bids to be received and then publicly opened and then the MCFLS Board taking formal action to award a contract for three years.  Treasurer Tays moved and Trustee Maslowski seconded a motion to accept the audit bid document as presented and process as so noted.  Unanimously approved. 

VI.       ADMINISTRATIVE AND COMMITTEE INFORMATIONAL ITEMS. 

A.     Legislative and System Services Committee 

1.         By-Laws Review.  Vice President McCue reported that at the Legislative & System Services Committee meeting last week the Committee reviewed the latest version of the MCFLS By-Laws and made some changes.  The Committee will meet again to take a final look at the modifications before the MCFLS Board and member libraries review the changes.  One important thing that came out of the meeting was the idea to possibly change the name of the Technical Advisory Committee (TAC) to reflect the broader scope in which the TAC serves since it does not only discuss technical issues. 

B.   Letter to Innovative Interfaces.  President Schreiber referred to Attachment E of the agenda packet which Director Gingery had drafted and he had modified to the outcome presented.  The letter has already been sent to Innovative. 

C.   Director’s Report.  Director Gingery noted that Attachment F of the agenda packet reflects what he has recently been working on as well as a list of important issues he will be addressing within the next few months. 

D.   Member Agreement.  President Schreiber reported that Trustee Ziehler had recently communicated via email with a member library concerning the need to begin discussion of the timeline of the next member agreement.  President Schreiber indicated that after he had learned of this he communicated with Trustee Ziehler that that discussion and decision to do so should come from the MCFLS Board as a whole and that a process then could be developed.  In Trustee Ziehler’s absence no further discussion of this topic took place. 

VII.       NEXT MEETING DATES. 

A.    MCFLS Board of Trustees – The next meeting is scheduled for October 17, 2005. 

B.    Finance and Personnel Committee – The next meeting is scheduled for October 17, 2005. 

C.    Legislative and System Services Committee – The next meeting date/time will be scheduled in October.  An announcement will be made ass soon as that date is determined. 

VIII.     ADJOURNMENT.  With no further business to come before the Board, the meeting was adjourned at 8:47 a.m. on a motion made by Trustee Maslowski and seconded by Treasurer Tays.  Unanimously approved.   

ATTACHMENT   B

MCFLS Financial Report August, 2005