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BOARD OF TRUSTEES
Regular Meeting
Monday, February 20, 2006
9:00 A.M.

This meeting will be conducted at:

Milwaukee County Federated Library System
709 N. 8th Street
Milwaukee, WI 53233

AGENDA

 I.   CALL TO ORDER. 

II.  APPROVAL OF MINUTES. 

          The MCFLS Board of Trustees meeting on Monday, January 30, 2006.
                                                                   ACTION    ATTACHMENT A

III. PUBLIC COMMENT. 

IV.  LIBRARY DIRECTORS ADVISORY COUNCIL – REPORT.

A.  Report of the February 9, 2006 LDAC Meeting.
                                                                                        DISTRIBUTED AT MEETING
                                                                                   ACCEPT AND PLACE ON FILE



Please note:  Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary  aides.

 V.   BOARD OF TRUSTEES – COMMITTEE AND ADMINISTRATIVE REPORTS REQUIRING ACTION.

         A. Finance and Personnel Committee.  
         
                        1. Financial Reports – November and December 2005.
                                                                                            ACTION    ATTACHMENT B

                        2. Director’s Goals – 2006.
                                                                                            ACTION    ATTACHMENT C

                        3. Director’s Performance Review - 2005.   Judy Kaniasty will review process.
                                                                                           ACTION    ATTACHMENT D

                        4. 2005 MCFLS Annual Report to DPI and Fiscal Statements.
                                                                                           ACTION  ATTACHMENT E

B. Legislative and System Services Committee.                             

   1. Wisconsin Library Association Foundation (WLAF) has launched its Campaign For Wisconsin Libraries. Press Release and Contribution Form.
                                                                      ACTION   ATTACHMENT F

                       2. Update on State Legislative Issues

                            a. SB 272 “Reform Bill”. 
                                                                                          ACTION  

                            b. AB 483 Repeal of Maintenance of Effort.  
                                                                                         ACTION       
    
         C. ICC Special Committee on Library Services.
                                                    Discussion.                ACTION 
    
         D. April MCFLS Board Meeting – possible date change.
                                                                                   ACTION
       

VI. ADMINISTRATIVE AND COMMITTEE INFORMATIONAL ITEMS.

         A. Director’s Report.                                                               ATTACHMENT G    

VII. NEXT MEETING DATES.

         A. MCFLS Board of Trustees – March 20, 2006. 9:00 a.m.

         B. Finance and Personnel  – March 20, 2006   8:30 a.m.

        C. Legislative and System Services – TBD

VIII.EXECUTIVE SESSION – REPORT OF THE FINANCE & PERSONNEL COMMITTEE.

       A. Management Employees Merit – Compensation Maximum Percentage.

                    1. Motion to Move into Executive Session.

        2. In Executive Session. Pursuant to Wisconsin Statutes 19.85(1)(c) “Employment, promotion, compensation or performance evaluation data of any public employee over which the governing body has jurisdiction or exercises responsibility.”

        3. Motion to Move Out of Executive Session.

        4. Report Out of Executive Session.      

IX. ADJOURNMENT.

ATTACHMENT   A

MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM
Board of Trustees

Regular Meeting Held Monday, January 30, 2006
At
Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee, WI  53233

ROLL CALL

Present:                    Ryan McCue, Vice President
                                Ron Tays, Treasurer 
                                Dora Montoya, Trustee
                                Paul Ziehler, Trustee                               
                               
Excused:                   Martin Schreiber, President
                                Mike D'Amato, Trustee
                                Richard Maslowski, Trustee

Staff:                        Jim Gingery, Director
                                Steve Heser, Library Systems Administrator
                                Judy Kaniasty, Business Manager/Personnel Assistant (Recorder)                                            

Others:                     Rebecca Roepke, LDAC Chair and Cudahy Family Library
                                Robert Rothacker, Whitefish Bay Public Library Board
                                Paula Kiely, Milwaukee Public Library

I.         CALL TO ORDER.  In President Schreiber’s absence, Vice President McCue called the regularly scheduled monthly meeting of the Milwaukee County Federated Library System Board of Trustees to order at 9:00 a.m.

II.        APPROVAL OF MINUTES.  Trustee Montoya moved and Trustee Ziehler seconded a motion to approve the minutes of the meeting held Monday, November 28, 2005 shown as Attachment A of the agenda packet.  Unanimously approved. 

III.       PUBLIC COMMENT.  Vice President McCue welcomed Robert Rothacker who was sitting in the audience and introduced him as a soon to be confirmed MCFLS Board Trustee.  Director Gingery noted that he would be meeting with Mr. Rothacker soon for an orientation session. 

     IV.        LIBRARY DIRECTORS ADVISORY COUNCIL – REPORTS. 

A.        Confirmation of the 2006 LDAC Chairperson.  Trustee Ziehler moved and Treasurer Tays seconded a motion to confirm the 2006 LDAC Chairperson as Rebecca Roepke, Director of the Cudahy Family Library.  Unanimously approved. 

B.        Report of the December 1, 2005 LDAC meeting.  Trustee Ziehler moved and Trustee Montoya seconded a motion to accept the December 2005 LDAC meeting minutes shown as Attachment B of the agenda packet as well as the report of the January 12, 2006 LDAC meeting which was distributed by LDAC Chair Roepke at the meeting and shown as Exhibit 1 attached to these minutes.  Unanimously approved. 

Rebecca Roepke also announced the 100^th anniversary of Cudahy and distributed a handout (shown as Exhibit 2 attached to these minutes) outlining the history of Cudahy and a calendar of events being held this year which MCFLS Board Members are welcome to attend. 

Trustee Ziehler questioned whether the continuing education programs are attended by all member libraries.  Director Gingery responded that the continuing education events are highly attended but not all libraries participate.  Director Gingery anticipates reviewing some program evaluations at the next Finance & Personnel Committee.  Rebecca Roepke commented that Director Gingery had put together a wonderful variety of topics in 2005. 

V.                   BOARD OF TRUSTEES – COMMITTEE AND ADMINISTRATIVE REPORTS REQUIRING ACTION. 

A.       Finance and Personnel Committee. 

1.         Financial Report – November and December 2005.  Since there was no Finance & Personnel Committee meeting prior to this meeting to review and recommend approval of Attachment C of the agenda packet, Treasurer Tays moved and Trustee Ziehler seconded a motion to layover this item until the next meeting.  Unanimously approved. 

2.         Director’s Goals – 2006.  Since there was no Finance & Personnel Committee meeting prior to this meeting to review and recommend approval of Attachment D of the agenda packet, Treasurer Tays moved and Trustee Montoya seconded a motion to layover this item until the next meeting.  Unanimously approved. 

B.        Election of the 2006 MCFLS Board Officers.  Trustee Ziehler moved and Trustee Montoya seconded a motion to approve the proposed 2006 MCFLS Board Officers as presented in Attachment E of the agenda packet.  The motion passed unanimously on a roll call vote. 

C.        Board Committee Appointments (Effective in February).  Trustee Ziehler moved and Treasurer Tays seconded a motion to accept the Board Committee Appointments as presented in Attachment F of the agenda packet.  Unanimously approved. 

VI.                 ADMINISTRATIVE AND COMMITTEE INFORMATIONAL ITEMS. 

A.        Review of Board Binders – Updated Information.  Director Gingery went through the binders and reviewed the updated information to reflect recently updated documents which replaces outdated inserts. 

B.         MCFLS 2006 System Plan – Letter of Approval from DPI State Superintendent Burmaster.  Director Gingery referred to Attachment G of the agenda packet which indicates that the MCFLS plan as submitted was approved.  The second page of the attachment reflects the State Aid payment which was expected to be a 5 percent increase over last year’s payment and it is further anticipated that next year’s payment will be 4.1 percent increase above that. 

C.        Director’s Report.  Director Gingery referred to Attachment H of the agenda packet noting that he is changing the format somewhat from the past to indicate highlights of matters that would be of interest to the Board. 

Vice President McCue referred to a letter, shown as Exhibit 3 attached to these minutes, from the Intergovernmental Cooperation Council of Milwaukee County and he would like to request a meeting between the MCFLS Board and the ICC to see what they would like Director Gingery to do and what kind of time commitment is requested.  It is hoped that this meeting could be held prior to the February MCFLS Board meeting.  Trustee Ziehler reported that the next ICC meeting is scheduled for February 23 and wonders whether a separate meeting is needed or if discussions could be part of the February 23 meeting.  Director Gingery feels that MCFLS cannot afford to defer to ICC what MCFLS should be doing for its members.  MCFLS is a good and efficiently run System.   There was a consensus that either President Schreiber or in his absence Vice President McCue could represent MCFLS in an informal meeting of the parties. 

D.        Resolution of Appreciation to Richard Maslowski.  Vice President McCue referred to the Resolution of Appreciation to Richard Maslowski for his many years of service to the MCFLS Board which is shown as Attachment I of the agenda packet.  Trustee Ziehler moved and Trustee Montoya seconded a motion to approve the resolution as presented.  A framed copy will be forwarded to Richard Maslowski.  Unanimously approved. 

VII.               NEXT MEETING DATES. 

A.                  MCFLS Board of Trustees – February 20, 2006; 9:00 a.m.  Shown here for informational purposes. 

B.                   Finance and Personnel Committee – February 20, 2006; 8:30 a.m.  Shown here for informational purposes. 

C.                   Legislative and System Services Committee – February 20, 2006; 8:45 a.m.  Shown here for informational purposes. 

VIII.             ADJOURNMENT.  With no further business to come before the Board, the meeting was adjourned at 9:29 a.m. 

ATTACHMENT   B