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BOARD OF TRUSTEES
Regular Meeting
Monday, April 24, 2006
9:00 A.M.

This meeting will be conducted at:

Milwaukee County Federated Library System
709 N. 8th Street
Milwaukee, WI 53233

AGENDA

I.   CALL TO ORDER. 

II.  APPROVAL OF MINUTES. 

     The MCFLS Board of Trustees meeting on Monday, March 20, 2006.
                                                                                           ACTION    ATTACHMENT A

III. PUBLIC COMMENT. 

IV.  LIBRARY DIRECTORS ADVISORY COUNCIL – REPORTS.

        A.  Report of the April 6, 2006, LDAC Meeting.
            
                                            ACCEPT AND PLACE ON FILE    DISTRIBUTED AT MEETING
 

                                   

Please note:  Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary  aides.
 

V.   BOARD OF TRUSTEES – COMMITTEE AND ADMINISTRATIVE REPORTS REQUIRING ACTION. 

        A. Finance and Personnel Committee.  
         
          1. Financial Report – February, 2006.
                                                                   ACTION    ATTACHMENT B

VI. ADMINISTRATIVE AND COMMITTEE INFORMATIONAL ITEMS.

        A. ICC Special Committee on Library Services and Fact-finding Subcommittee. Update.

        B. WLA Library Development and Legislative Committee Meeting was held March 31, 2006. Update.
                                          
        C. Summary of Completed and Near Term MCFLS Networking Advancements. (Jan-June 2006). Report.
                                                                                                ATTACHMENT C

        D. Director’s Report.                     ATTACHMENT D

VII. NEXT MEETING DATES.

        A. MCFLS Board of Trustees – May 15, 2006. 9:00 a.m.       

        B. Finance and Personnel  –  May 15, 2006 (prior to Board Meeting – exact time TBD) 

VIII. ADJOURNMENT.

ATTACHMENT   A
 

MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM
Board of Trustees

Regular Meeting Held Monday, March 20, 2006
At
Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee, WI  53233

ROLL CALL

Present:                    Martin Schreiber, President
                                Ryan McCue, Vice President
                                Ron Tays, Treasurer 
                                Dora Montoya, Trustee
                                Robert Rothacker, Trustee
                                Paul Ziehler, Trustee                               
                               
Excused:                  Mike D'Amato, Trustee                               

Staff:                        Jim Gingery, Director
                                Judy Kaniasty, Business Manager/Personnel Assistant (Recorder)
                                Steve Heser, Library Systems Administrator                                            

Others:                     Bruce Gay, Milwaukee Public Library
                                Kate Huston, Milwaukee Public Library
                                Paula Kiely, Milwaukee Public Library
                                Mike Koszalka, West Allis Public Library
                                Pat Laughlin, Hales Corners Public Library
                                Mary Murphy, Wauwatosa Public Library
                                Taj Schoening, Milwaukee Public Library

I.          CALL TO ORDER.  President Schreiber called the regularly scheduled monthly meeting of the Milwaukee County Federated Library System Board of Trustees to order at 9:00 a.m. 

II.        APPROVAL OF MINUTES.  Treasurer Tays moved and Trustee Ziehler seconded a motion to approve the minutes of the meeting held Monday, February 20, 2006 as presented and shown as Attachment A of the agenda packet.  Unanimously approved. 

III.       PUBLIC COMMENT.  None 

IV.       LIBRARY DIRECTORS ADVISORY COUNCIL – REPORTS. 

A.  Report of the February 9, 2006 LDAC Meeting.  LDAC Chair Rebecca Roepke provided a  summary of the meeting which is shown as Attachment B of the agenda packet. 

B.   Report of the March 2, 2006 LDAC Meeting.  LDAC Chair Rebecca Roepke provided a summary of the meeting which is shown as Attachment C of the agenda packet.  Vice President McCue asked that he be sent a copy of the Fee or Free Report referred to and Director Gingery noted he would forward a copy of that report to Vice President McCue.  Director Gingery noted that he would like to have Steve Heser present the redesigned WebOPAC in May to the MCFLS Board. New OPAC  will allow batch requesting of holds, the ability for the public to save preferred searches and a pull-down list of available databases among other modifications. 

V.        BOARD OF TRUSTEES – COMMITTEE AND ADMINISTRATIVE REPORTS REQUIRING ACTION. 

A.  Finance and Personnel Committee. 

1.   Financial Report – January, 2006.  Treasurer Tays reported that the Finance & Personnel Committee
      reviewed the report shown as Attachment D of the agenda packet and the Committee recommends
      approval as presented.  Treasurer Tays moved and Trustee Rothacker seconded a motion to approve
      the January 2006 financial report as presented.  Unanimously approved. 

B.  Letter to Member Library Boards and Directors.  The MCFLS Board reviewed the draft shown as Exhibit 1 attached to these minutes noting that sending it as presented is a good idea.   Approval was granted to send out the letter at the earliest convenience.   

VI.       ADMINISTRATIVE AND COMMITTEE INFORMATIONAL ITEMS. 

A.   Update on Legislative Issues.  Director Gingery reported that the history of  SB272 is available online and noted that on 3/9 the full Assembly discussed as amended and it was unanimously approved.  It is now on the Senate’s calendar.  Action is possible in April or May. 

B.  ICC Special Committee on Library Services.  Director Gingery reported that he attended a meeting 2/23/06 and he is a member of the fact-finding sub-committee of the ICC Sub-Committee on Libraries, whose charge is to compile and compare data among the various libraries. 

C.  Director’s Report.  Director Gingery reviewed his report, which is shown as Attachment E of the agenda packet and particularly pointed out that the Badgernet Converged Network upgrade will increase the internet bandwidth 50 percent which should positively impact internet response. 

VII.            NEXT MEETING DATES.

A.   MCFLS  Board of Trustees – April 24, 2006-9:00 a.m.  Listed here for informational purposes. 

B.   Finance and Personnel – April 24, 2006-8:30 a.m.(note later changed to 8:50 a.m.)

      VIII.    EXECUTIVE SESSION – REPORT OF THE FINANCE & PERSONNEL COMMITTEE.

A.   Director’s 2005 Performance Review. 

1.   Motion to Move into Executive Session.  Treasurer Tays moved and Trustee Rothacker seconded a motion to move into closed session.  The motion passed on an unanimously affirmative roll call vote.

2.   In Executive Session.  Pursuant to Wisconsin Statutes 19.85(1)c “Employment, promotion, compensation or performance evaluation data of any public employee over which the governing body has jurisdiction or exercises responsibility.” 

3.   Motion to Move Out of Executive Session.  Treasurer Tays moved and Trustee Montoya seconded a motion to move out of Closed Session.  Unanimously approved. 

4.   Report Out of Executive Session.  President Schreiber reported that the Board approved the application of the appropriate raise for Director Gingery based on the routine pre-approved evaluation process and raise scheduled associated with such.  Unanimously approved. 

IX.       ADJOURNMENT.  With no further business to come before the Board, the meeting was adjourned at 9:32 a.m. on unanimous consent. 

 
 ATTACHMENT   B

                      Financial Report For the Two Months Ending February 28, 2006