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BOARD OF TRUSTEES
Regular Meeting
Monday, May 15, 2006
9:00 A.M.

This meeting will be conducted at:

Milwaukee County Federated Library System
709 N. 8th Street
Milwaukee, WI 53233

AGENDA

I.    CALL TO ORDER. 

II.   APPROVAL OF MINUTES. 

       The MCFLS Board of Trustees meeting on Monday, April 24, 2006.
                                                                                             ACTION    ATTACHMENT A

III.  PUBLIC COMMENT. 

IV.  LIBRARY DIRECTORS ADVISORY COUNCIL – REPORTS.

       Report of the May 11, 2006, LDAC Meeting.            
                                                                               ACCEPT AND PLACE ON FILE    DISTRIBUTED AT 
                                                                                                                                                 MEETING
                                   

Please note:  Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary  aides. 

V.   BOARD OF TRUSTEES – COMMITTEE REPORTS REQUIRING ACTION. 

      A.  Finance and Personnel Committee.  
         
           1. Financial Report – March, 2006.
                                                                ACTION   ATTACHMENT B

VI. ADMINISTRATIVE AND COMMITTEE INFORMATIONAL ITEMS.

     A.   ICC Special Committee on Library Services and Fact-finding Subcommittee. Update.

     B.   April State Aid Payment Received. 2nd of 2 payments for Calendar Year 2006.
                                                                                       ATTACHMENT C
                                          
    C.    Director’s Report.             ATTACHMENT D

    D.    Letters from Wauwatosa and West Allis Library Boards in Response to President Schreiber’s Letter of March 20, 2006.
                                                                                                     ATTACHMENT E

VII.  EXECUTIVE SESSION – MCFLS Member Agreement / Resource Agreement / Cataloging Contract.                                       

a. Motion to Move into Executive Session.

b. In Executive Session. Pursuant to Wisconsin Statutes 19.85(1)(e) "Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session."

c. Motion to Move Out of Executive Session.

            d.Report Out of Executive Session and discussion.

VIII.NEXT MEETING DATES.

       A. MCFLS Board of Trustees – June 19, 2006. 9:00 a.m.

       B. Finance and Personnel  –  June 19, 2006 (prior to Board Meeting – exact time TBD)                                                    

IX. ADJOURNMENT.  

Note :   Please plan on staying an extra 15 minutes, if possible. At the conclusion of the Board meeting, Steve Heser, MCFLS Library Systems Administrator, will give the MCFLS Board and other attendees a brief look at the newly designed Web OPAC (CountyCat). 

ATTACHMENT   A

MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM
Board of Trustees

Regular Meeting Held Monday, April 24, 2006
At
Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee, WI  53233

ROLL CALL

Present:                    Ryan McCue, Vice President (Acting Chair)
                                Ron Tays, Treasurer 
                                Robert Rothacker, Trustee
                                Paul Ziehler, Trustee                               
                               
Excused:                  Martin Schreiber, President
                                Mike D'Amato, Trustee
                                Dora Montoya, Trustee                               

Staff:                        Jim Gingery, Director
                                Steve Heser, Library Systems Administrator
                                Judy Kaniasty, Business Manager/Personnel Assistant (Recorder)                                            

Others:                     Bruce Gay, Milwaukee Public Library
 

I.          CALL TO ORDER.  Vice President McCue called the regularly scheduled monthly meeting of the Milwaukee County Federated Library System Board of Trustees to order at 9:05 a.m. 

II.        APPROVAL OF MINUTES.  Trustee Ziehler moved and Treasurer Tays seconded a motion to approve the minutes of the meeting held Monday, March 20, 2006 as presented and shown as Attachment A of the agenda packet.  Unanimously approved. 

III.       PUBLIC COMMENT.  None. 

IV.       LIBRARY DIRECTORS ADVISORY COUNCIL – REPORTS. 

A.  Report of the April 6, 2006 LDAC Meeting. Director Gingery distributed the report prepared by LDAC Chair Rebecca Roepke and which is shown as Exhibit 1 attached to these minutes.  Treasurer Tays moved and Trustee Rothacker seconded to accept the report and place it on file.  Unanimously approved. 

V.        BOARD OF TRUSTEES – COMMITTEE AND ADMINISTRATIVE REPORTS REQUIRING ACTION. 

A.  Finance and Personnel Committee. 

1.         Financial Report – February, 2006.  Treasurer Tays reported that the Finance & Personnel Committee reviewed the report shown as Attachment B of the agenda packet and recommends approval of the report as presented.  Treasurer Tays moved and Trustee Rothacker seconded a motion to approve the February 2006 financial report.  Unanimously approved. 

Trustee Ziehler questioned whether any early year trends should be of concern.  Director Gingery responded that things are predictable at this time however he anticipates the need to purchase some networking equipment which funds will come from grants and contingency for routers. 

VI.       ADMINISTRATIVE AND COMMITTEE INFORMATIONAL ITEMS. 

A.  ICC Special Committee on Library Services and Fact-finding Subcommittee.  Director Gingery reported that he attended a Fact-finding Subcommittee meeting on 3/28/06 in Greenfield and unfortunately only a few members attended.  The next meeting is scheduled for 4/27/06 at MCFLS with a set agenda.  That group’s goal is to complete a brochure of facts in either July or August.  The Special Committee on Library Services is currently interviewing consultants. 

B.  WLA Library Development and Legislative Committee.  Director Gingery reported that he is one of 12 members and he attended a meeting held 3/31/06.  The Reform Bill, SB272—the section giving library systems the ability to allow reciprocal borrowing language in member agreements is eliminated so whatever happens to that bill MCFLS will not be able to require reciprocal borrowing in our next member agreement. 

The Language Bill, SB273—passed and signed into law. 

Sheboygan issue – library director was offered a multi-year contract by the library board and the City Administration unhappy since then it is not a serve at the please of the Board situation.  City of Sheboygan is now seeking an Attorney General’s Opinion on this matter. 

Library district legislation—currently not allowed in library legislation but allowable in Illinois and other states.  Some places in Wisconsin would like this to be allowable.  The WLA website has information.  There is no legislative effort yet.  The ICC Special Committee on Library Services Fact-finding Subcommittee will be looking at this option. 

C.  Summary of Completed and Near Term MCFLS Networking Advancements (Jan-June 2006).  Director Gingery referred to his report reflecting January-June 2006 which is shown as Attachment C of the agenda packet.  MCFLS continues to upgrade networking capabilities for its member libraries.  Trustee Ziehler question how many libraries still operate with the slower 10 Mbps equipment.  Director Gingery responded that those libraries are: West Allis, Wauwatosa, Greenfield and Brown Deer. 

D.  Director’s Report.  Director Gingery summarized his report, which is shown as Attachment D of the agenda packet.  Regarding item 2, he is still waiting to hear from Milwaukee but is hopeful all libraries will participate in this cost-saving opportunity for the libraries.  Vice President McCue suggested that a press release be distributed to the Business Journal and the Milwaukee Journal/Sentinel highlighting this new online service.  Director Gingery reported that prior to this brokering only Wauwatosa Public Library offered this database and that should show how valuable they think this product is.  At next month’s meeting a demo will be presented showing the new WebOPAC which will contain this new offering. 

VII.            NEXT MEETING DATES. 

A.  MCFLS Board of Trustees – May 15, 2006 at 9:00 a.m. 

B.  Finance and Personnel – May 15, 2006 (prior to Board Meeting – exact time TBD). 

VIII.    ADJOURNMENT.  With no further business to come before the Board, the meeting was adjourned at 9:28 a.m. on a motion made by Trustee Ziehler and seconded by Treasurer Tays.  Unanimously approved.

Report of the May 11, 2006, LDAC Meeting

Library Directors’ Advisory Council
Milwaukee County Federated Library System
May 11, 2006 Meeting – Greendale Public Library
Summary of Meeting submitted by R. Roepke

The following LDAC agenda items were discussed at the 5/11/06 meeting:
Welcome to new member Sue Knorr, who is replacing Pat Kennedy from MPL; best wishes to Pat Kennedy on her retirement, effective 6/2/06.

2006 MCFLS Continuing Education Schedule/ J. Gingery
Reminder to sign up for the May 16, 2006 program, “A look at the role of Libraries in Today’s ‘Googlized’ World,” presented at the Menomonee Falls Public Library by Professor James Sweetland.  54 people attended “Verbal Judo” last month; the feedback on the presentation was positive. 

MCFLS Networking Advancements/H. Tran
Hieu explained all the hardware upgrades that have been done this year, which will hopefully help with the slowness everyone experiences around 3pm on the computers.  MCFLS recommended that any libraries still using dumb terminals and 10 Mbps terminal servers retire them as soon as possible.  Dumb terminals can contribute to the problem of slow response. 

BadgerNet Converged Network/H. Tran
The site visits by AT&T should go smoothly; they will be putting in a router and testing the new circuit.  Hieu and DigiCorp will then visit as scheduled and prepare the connection for the MCFLS router and BCN conversion. 

New WebOPAC/S. Heser
The new OPAC will be ready for our patrons and staff on the morning of May 12^th.  Thanks to Steve for all the hard work.  There will be another training day scheduled in early June on the OPAC; the new materials page will allow searches and links to new materials by library, by type, by title and by date added.  Steve is concerned about security and for a test period has turned off the auto-complete function.  In regards to the time-out function, the LDAC recommended that Steve change the 4 minutes time out to 2 minutes. 

Standard & Poor NetAdvantage/J. Gingery
Jim reported that all 15 libraries have signed up for the great deal he brokered with Standard & Poors.  The contract is for 3 years, the same annual cost, the first bill in July of 2006.  Dan Sovocool is our rep and he invites all libraries to contact him at anytime with any questions.  There will be a training session scheduled in July, tentative dates are July 18 – July 20. 

Community Information Database
Member libraries quickly agreed to discontinue the Community Information Database (local organizations file) 

Delivery Statistics Update/J. Gingery
In response to continued concerns about the delivery system, Jim and Judy prepared charts and statistics on the delivery to bring the facts to the discussion.  It was noted that our software does not allow us to create lists which would determine how many patrons have a certain number of items on hold (ie, how many patrons have more than 20 holds, more than 30 holds, etc). 

Holdshelf Issues/Maximum Number of Outstanding Holds per Patron
The delivery system, DVDs, the number of holds for patrons and Jim’s recommendation that there be a system wide hold limit set were discussed in length.  There was no action taken as a result of the discussion, the number of holds per patron remains a local decision. 

ICC Special Committee on Library Services/J. Gingery
A meeting is scheduled for today, May 11, 2006, at 3pm at North Shore.  The ICC has hired the consulting firm Public Management Partners.   The next meeting of the Task Force is May 24, at 8:00am; Bob Pfeiffer is chair. 

Create Lists Training/S. Heser
There will be an additional set of refresher courses scheduled on this topic:  July 25, July 27, and August 3.  In the fall of 2006 Steve will offer an advanced training course on creating lists. 

Legislative Update/J. Gingery
SB272 has been passed by both Senate and Assembly, awaiting signature by Gov. Doyle. 

There was additional discussion on MPL’s adult reading club kits, on-line book clubs, North Shore’s new patron field, and workstations for quick use (15 minutes). 

ATTACHMENT   B

                               Financial Report for the Three Months Ending March 31, 2006