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BOARD OF TRUSTEES
Regular Meeting
Monday, June 19, 2006
9:00 A.M.

This meeting will be conducted at:

Milwaukee County Federated Library System
709 N. 8th Street
Milwaukee, WI 53233

AGENDA

I.   CALL TO ORDER. 

II.  APPROVAL OF MINUTES. 

     The MCFLS Board of Trustees meeting on Monday, May 15, 2006.
                                                                                       ACTION    ATTACHMENT A

III. PUBLIC COMMENT. 

IV. LIBRARY DIRECTORS ADVISORY COUNCIL – REPORTS.

      Report of the June 8, 2006, LDAC Meeting.
            
                              ACCEPT AND PLACE ON FILE                                      DISTRIBUTED AT 
                                                                                                                               MEETING
                                    

Please note:  Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary  aides.

V.   BOARD OF TRUSTEES – COMMITTEE REPORTS REQUIRING ACTION. 

         A. Finance and Personnel Committee.  
         
                  1. Financial Report – April, 2006.
                                                                                 ACTION   ATTACHMENT B

                  2. 2007 County Budget Request. Draft.    
                                                                                 ACTION   ATTACHMENT C

VI. ADMINISTRATIVE AND COMMITTEE INFORMATIONAL ITEMS.

  A. ICC Special Committee on Library Services and Fact-finding Subcommittee. Update.

  B. Status of the Request for Proposal (RFP) for the next generation Wisconsin Resource Sharing and Information Access system. Letter from Richard Grobschmidt, Assistant State Superintendent, Division for Libraries, Technology, and Community Learning.
                                                                                          ATTACHMENT  D

C. Director’s Report.                 ATTACHMENT E

D. Letters from Milwaukee and Brown Deer Library Boards in Response to President Schreiber’s Letter of March 20, 2006.

                      ATTACHMENT F

VII.  EXECUTIVE SESSION – MCFLS Member Agreement / Resource Agreement / Cataloging Contract .                                       

            a. Motion to Move into Executive Session.

b. In Executive Session. Pursuant to Wisconsin Statutes 19.85(1)(e) "Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session."

c. Motion to Move Out of Executive Session.

            d. Report Out of Executive Session and discussion.

VIII. NEXT MEETING DATES.

     A. MCFLS Board of Trustees – July 17, 2006. 9:00 a.m.

     B. Finance and Personnel  –  July 17, 2006. 8:20 a.m.                                                     

IX. ADJOURNMENT.

ATTACHMENT   A

MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM
Board of Trustees

Regular Meeting Held Monday, May 15, 2006
At
Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee, WI  53233

ROLL CALL

Present:                    Martin Schreiber, President
                                Ryan McCue, Vice President
                                Ron Tays, Treasurer
                                Dora Montoya, Trustee 
                                Robert Rothacker, Trustee
                                Paul Ziehler, Trustee                               
                               
Excused:                  Mike D'Amato, Trustee                                                               

Staff:                        Jim Gingery, Director
                                Steve Heser, Library Systems Administrator
                                Judy Kaniasty, Business Manager/Personnel Assistant (Recorder)                                            

Others:                     Don Bulley, South Milwaukee Public Library Board
                                Bruce Gay, Milwaukee Public Library
                                Kate Huston, Milwaukee Public Library
                                Pat Laughlin, Hales Corners Public Library
                                Taj Schoening, Milwaukee Public Library

I.          CALL TO ORDER.  Vice President McCue called the regularly scheduled monthly meeting of the Milwaukee County Federated Library System Board of Trustees to order at 9:10 a.m. 

II.         APPROVAL OF MINUTES.  Trustee Ziehler moved and Treasurer Tays seconded a motion to approve the minutes of the meeting held Monday, April 24, 2006 as shown as Attachment A of the agenda packet.  Director Gingery noted one correction to the minutes on page 2, item B. first paragraph, last sentence—add the words “compensation among members” after the words “reciprocal borrowing”.  Unanimously approved as amended. 

III.       PUBLIC COMMENT.  None. 

IV.       LIBRARY DIRECTORS ADVISORY COUNCIL – REPORTS.  Director Gingery distributed a written report of the May ll LDAC meeting,  prepared by Rebecca Roepke, LDAC Chair and Director of the Cudahy Family Library.  The report is shown as Exhibit 1 attached to these minutes.  Director Gingery pointed out that the LDAC took action to discontinue the Community Information Database which is long out of date and other agencies are filling the role of providing this type of information.  Trustee Rothacker moved and Treasurer Tays seconded a motion to accept and place the report on file.  Unanimously approved. 

V.        BOARD OF TRUSTEES – COMMITTEE REPORTS REQUIRING ACTION. 

A.      Finance and Personnel Committee. 

1.     Financial Report – March, 2006.  Treasurer Tays reported that the Finance & Personnel Committee reviewed the report shown as Attachment B of the agenda packet and recommends approval of the report as presented.  Treasurer Tays moved and Trustee Rothacker seconded a motion to approve the report as presented.  Director Gingery noted there is nothing in particular to note.  Unanimously approved. 

VI.      ADMINISTRATIVE AND COMMITTEE INFORMATIONAL ITEMS. 

A.  ICC Special Committee on Library Services and Fact-Finding Subcommittee.  Director Gingery reported that a consulting firm has been hired  from the Green Bay/Appleton area called Public Management Partners to assist in a future meeting (date TBD) of library stakeholders.  An ICC meeting was held last Thursday. The fact-finding subcommittee is developing a packet of information that will be reviewed by the ICC Committee on Library Services and distributed to participants in the consultant-facilitated session .  The next fact-finding meeting is set for May 24^th.  This group will have at least three more meetings.  Paul Ziehler asked if the Fact-Finding Subcommittee will be making a presentation to the Special Committee on Library Services with their recommendations.  Director Gingery responded that the Special Committee on Library Services will be working closely with the fact-finding committee and reviewing the information.  

[President Schreiber arrived at 9:17 a.m.] 

B.   April State Aid Payment Received.  Director Gingery reported that the second of two payments for calendar year 2006 arrived.  Attachment C of the agenda packet reflects the amount. 

C.  Director’s Report.  Director Gingery referred to his report, shown as Attachment D of the agenda packet.  Distributed at the meeting was a draft Press Release announcing the newly redesigned Web OPAC which was reviewed and is shown as Exhibit 2 attached to these minutes.  Director Gingery noted that a demo of the new Web OPAC will be held after this meeting for those interested in seeing the highlights. 

D.  Letters from Wauwatosa and West Allis Library Boards in Response to President Schreiber’s Letter of March 20, 2006.  Attachment E of the agenda packet contains letters from Wauwatosa and West Allis and Jim has heard that both Milwaukee and Brown Deer intend to send letters as well.  MCFLS appreciates the letters and feedback from the members . 

Trustee Rothacker questioned whether the fact-finding subcommittee has any plans to look at the cost of reciprocal borrowing.

Director Gingery commented that the fact-finding subcommittee is gathering facts about libraries  which is more a packet of information of how libraries are operating both in terms of finances and services. However, the ICC Subcommittee on Library Services has historically been related to the reciprocal borrowing issue. 

VII.      EXECUTIVE SESSION – MCFLS Member Agreement/Resource Agreement/Cataloging Contract. 

A.  Motion to Move into Executive Session.  Trustee Ziehler moved and Trustee Montoya seconded a motion to move into closed session.  The motion passed on a roll call vote of 6-0. 

B.  In Executive Session.  Pursuant to Wisconsin Statutes 19.85(1)(e) “Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.” 

C.  Motion to Move Out of Executive Session.  Trustee Ziehler moved and President Schreiber seconded a motion to move out of closed session.  Unanimously approved. 

D.  Report Out of Executive Session and discussion.  None 

VIII.    NEXT MEETING DATES. 

A.    MCFLS Board of Trustees – June 19, 2006 at 9:00 a.m. 

B.    Finance and Personnel – June 19, 2006.  (prior to Board Meeting – exact time TBD) 

IX.      ADJOURNMENT.  With no further business, the meeting was adjourned at 10:15 a.m. 

After the meeting, MCFLS Library Systems Administrator gave the MCFLS Board and other interested attendees a brief 15-minute look at the newly designed Web OPAC (CountyCat).  Exhibit 3 attached to these minutes emphasizes the main enhancements to the Web OPAC. 

ATTACHMENT   B

                            Financial Report for the Four Months Ending April 30, 2006