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BOARD OF TRUSTEES
Regular Meeting
Monday, March 26, 2007
9:00 A.M.

This meeting will be conducted at:

Milwaukee County Federated Library System
709 N. 8th Street
Milwaukee, WI 53233

AGENDA

I.    CALL TO ORDER

II.   APPROVAL OF MINUTES. 

      The MCFLS Board of Trustees meeting on Monday, February 26, 2007.
                                                                                                 ACTION    ATTACHMENT A
 

III.  PUBLIC COMMENT.

IV.  LIBRARY DIRECTORS ADVISORY COUNCIL – REPORTS.

      A. Report of the March 8, 2007 LDAC meeting.
                                                 DISTRIBUTED AT MEETING
                                                 ACCEPT AND PLACE ON FILE                  


Please note:  Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary aides.

V.   BOARD OF TRUSTEES – COMMITTEE AND ADMINISTRATIVE REPORTS REQUIRING ACTION.

      A.    Finance and Personnel Committee.

              1. Financial Reports – January and February, 2007.
                                                ACTION  ATTACHMENT B

              2. Sorting Room – Staffing Reorganization.
                                                          (recommendation)
                                              ACTION   ATTACHMENT C

VI.  ADMINISTRATIVE AND COMMITTEE INFORMATIONAL ITEMS.

       A.  Director’s Report – March 2007.       ATTACHMENT D

        B.  Director’s ICC Workshop Presentation (March 9, 2007)
                                                                       ATTACHMENT E

VII. EXECUTIVE SESSION – REPORT OF THE FINANCE & PERSONNEL COMMITTEE.

        A.  Management Employees Merit – Compensation Maximum Percentage.

        B.  Director’s 2006 Performance Review.

             1.Motion to Move into Executive Session. 

             2.In Executive Session. Pursuant to Wisconsin Statutes 19.85(1)(c) “Employment, promotion, compensation or performance evaluation
                data of any public employee over which the governing body has jurisdiction or exercises responsibility.”

            3. Motion to Move Out of Executive Session.

            4. Report Out of Executive Session

VIII. NEXT MEETING DATES.

A. Legislative & System Services   April 16, 2007. 2:00 p.m

B. Finance and Personnel               April 23, 2007. 8:30 a.m.  

C. MCFLS Board of Trustees         April 23, 2007. 9:00 a.m.                                                      

IX. ADJOURNMENT. 

ATTACHMENT   A

MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM
Board of Trustees

Regular Meeting Held Monday, February 26, 2007
At
Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee, WI   53233

ROLL CALL

Present:                    Ryan McCue, Vice President
                                Ron Tays, Treasurer
                                Michele Bria, Trustee
                                Mike D'Amato, Trustee
                                Mardee Gruen, Trustee 
                                Paul Ziehler, Trustee                               
                               
Excused:                  Martin Schreiber, President
                                                               

Staff:                        Jim Gingery, Director
                                Steve Heser, Library Systems Administrator
                                Judy Kaniasty, Business Manager/Personnel Assistant (Recorder)                                            

Others:                     Terri Delke, Greenfield Public Library
                                Bruce Gay, Milwaukee Public Library
                                Paula Kiely, Milwaukee Public Library
                                Pat Laughlin, Hales Corners Pubic Library
                                Taj Schoening, Milwaukee Public Library

I.          CALL TO ORDER AND INTRODUCTION OF NEW MCFLS BOARD MEMBERS.  Vice President McCue called the regularly scheduled monthly meeting of the Milwaukee County Federated Library System Board of Trustees to order at 9:00 a.m.  Vice President McCue noted that the Addendum (Resolution of Appreciation) would be taken up after the Public Comment agenda item of this meeting.  Vice President McCue welcomed the two new MCFLS Board Members and asked them to introduce themselves and say a bit about themselves.  Dr. Michele Bria indicated she is the Executive Director of Journey House on the  south side of Milwaukee and Mardee Gruen noted she has served on the North Shore Library Board for 12 years and has Chaired the Finance & Personnel Committee.  The remaining MCFLS Board Members in attendance introduced themselves. 

II.        APPROVAL OF MINUTES.  Trustee Ziehler moved and Treasurer Tays seconded a motion to approve the minutes of the regular meeting held December 11, 2006 presented as Attachment A of the agenda packet.  Unanimously approved. 

III.      PUBLIC COMMENT.  None. 

ADDENDUM.  Vice President McCue congratulated Terri Delke on her upcoming retirement and congratulated Tracy Herold on her new job at the Sun Prairie Public Library.  Director Gingery read and presented the Resolution of Appreciation to Terri Delke which is shown as Attachment A of the Addendum.  Since Tracy Herold was unable to attend this meeting, the Resolution of Appreciation to her which is shown as Attachment B of the Addendum will be forwarded to her.  Treasurer Tays moved and Trustee Ziehler seconded a motion to approve the resolutions as prepared.  Unanimously approved. 

IV.      LIBRARY DIRECTORS ADVISORY COUNCIL – REPORTS. 

A.  Confirmation of the 2007 LDAC Chairperson.  Trustee D’Amato moved and Treasurer Tays seconded a motion to confirm Barbara Roark, Director of the Franklin Public Library as the LDAC Chairperson for 2007.  Unanimously approved. 

B.   Report of the December 2006 and January 2007 LDAC meetings.  Trustee Ziehler moved and Trustee D’Amato seconded a motion to accept and place on file the December 2006 and January 2007 LDAC meeting summaries as presented in Attachment B of the agenda packet.  Unanimously approved.

Report of the February 8, 2007 LDAC meeting.  Trustee Ziehler moved and Treasurer Tays seconded a motion to accept and place on file the February 2007 meeting summary as distributed at the meeting and shown as Exhibit 1 attached to these minutes.  Unanimously approved. 

V.        BOARD OF TRUSTEES – COMMITTEE AND ADMINISTRATIVE REPORTS REQUIRING ACTION. 

A.  Finance and Personnel Committee. 

1.         Financial Reports – November and December, 2006.  Treasurer Tays moved and Trustee Ziehler seconded a motion to approve the November and December 2006 financial reports which are shown as Attachment C of the agenda packet.  Director Gingery noted that fringe benefits were up  due to the fact that one employee was married in early September and family coverage is more expensive than single benefits.  Wages were up due to approximately 1500 more hours of sorting room staffing pay due to hours needed to meet sorting demand.  It is projected that 2007’s salary and benefits budget lines in total will need to be adjusted upward mid year by about $28,000 total. Besides sorting hours increases, another factor which is problematic for appropriate workflow is the lack of adequate space which makes it necessary to be less efficient since materials need to be handled more than once and moved in order to make space for daily tasks (packing).  Financial reports unanimously approved. 

Trustee Ziehler asked whether a carryover amount into 2007 is known at this time and Director Gingery responded that this will not be known until the annual audit which begins after April 15^th. 

2.         Director’s Goals – 2007.  Trustee Ziehler moved and Treasurer Tays seconded a motion to approve the Director’s 2007 Goals which is shown as Attachment D of the agenda packet.  Unanimously approved. 

3.         Director’s Performance Review – 2006.  Business Manager Judy Kaniasty explained that the Board is asked to rate the Director’s 2006 performance using the customary report shown as Attachment E of the agenda packet.  The Board is asked to complete and forward the results to her by March 12^th.  The ratings will then be compiled and averaged to come up with a recommended merit increase based on current wages and the established pay range.  Trustee D’Amato moved and Trustee Ziehler seconded a motion to lay over final action until the next meeting.  Unanimously approved. 

4.         2006 MCFLS Annual Report to DPI and Fiscal Statements.  Director Gingery reported that all member libraries also have a report due to DPI by March 1^st.  Trustee Ziehler moved and Treasurer Tays seconded a motion to approve and submit the report, which is shown as Attachment F of the agenda packet.  Unanimously approved. 

B.  Board Committee Appointments (Effective in March).  Vice President McCue presented President Schreiber’s 2007 Board Committee Appointments, which are shown as Exhibit 2 attached to these minutes.  Trustee Gruen moved and Trustee Bria seconded a motion to accept the Board Committee Appointments as presented.  Unanimously approved. 

VI.       ADMINISTRATIVE AND COMMITTEE INFORMATIONAL ITEMS. 

A.  Director’s Report – January and February 2007.  Director Gingery reviewed his report, which is shown as Attachment G of the agenda packet.  In addition, he noted that the ICC Library Services Subcommittee has scheduled a March 9^th follow-up session to the session held last October at the Franklin Public Library beginning at 8 a.m. and that agenda is being finalized with the probability of Director Gingery making a half hour presentation at the beginning of the session.  All interested parties are welcome to attend. 

B.   MCFLS Continuing Education Calendar – 2007.  Director Gingery presented the 2007 CE calendar, which is shown as Attachment H of the agenda packet.  The contract with the Library Council of  Southeastern Wisconsin provides for five workshops and the final workshop’s date is now set for October 23^rd from 1-4 p.m.  The LDAC does review the topics to be presented.  Trustee Bria noted that the first workshop scheduled (interactive poverty workshop)  is an excellent opportunity and encourages attendance to make the workshop work its best. 

C.  Governor’s Recommendation  - Wisconsin Public Library System Aid 2008 & 2009.  Director Gingery referred to Attachment I of the agenda packet noting that funding is at 8.1% indexing which is simply keeping level with the last budget.  Vice President McCue suggested reminding all members to send letters to the Governor and that MCFLS send a letter thanking the Governor for the continued funding level. 

D.  Wisconsin Libraries, 2006-2007.  Director Gingery reported that the Biennial Report by the Council on Library and Network Development if shown as Attachment J of the agenda packet for informational purposes.  COLAND is an advisory group to DPI.  The report indicates that library use is increasing and staffing levels are flat since funding is not available to increase staffing levels.  Director Gingery noted that while the Statutes indicates the State Superintendent is to request 13 percent funding, it does not require that that amount is funded, thus the current reality of 8.1% percent funding. 

[The meeting dates/times were discussed at this time but are shown in numerical order of the agenda.] 

VII.      EXECUTIVE SESSION – MCFLS Member Agreement/Resource Agreement. 

a.Motion to Move into Executive Session.  Trustee D’Amato moved and Trustee Ziehler seconded a motion to move into closed session.  Unanimously approved by affirmative roll call.  During the closed session, Vice President McCue had to leave due to another commitment. 

b.In Executive Session.  Pursuant to Wisconsin Statutes 19.85(1)(e) “Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.” 

c.Motion to Move Out of Executive Session.  Trustee Ziehler moved and Trustee Gruen seconded to move out of closed session.  Unanimously approved. 

d.Report Out of Executive Session and discussion.  Treasurer Tays reported that a letter will be sent to the Milwaukee Public Library Board responding to their most recent communication and Director Gingery will continue to be in communication with  City Librarian Paula Kiely regarding the Resource Agreement. 

VIII.    NEXT MEETING DATES. 

A.  Legislative & System Services.  Since the members of this Committee are unable to meet a quorum, this meeting will be rescheduled for April. 

B.  Finance and Personnel, March 26, 2007 beginning at 8:30 a.m.  Shown here for informational purposes. 

C. MCFLS Board of Trustees, March 26, 2007 beginning at 9:00 a.m.  Shown here for informational purposes. 

IX.       ADJOURNMENT.  With no further business to come before the Board, Trustee Ziehler moved and Trustee Gruen seconded a motion to adjourn the meeting at 10:29 a.m.  Unanimously approved.

ATTACHMENT   B

                                Financial Report for the Two Months Ending February 28, 2007