County Cat (On-Line Catalog) | Find Your Library! | Who is MCFLS?



BOARD OF TRUSTEES
Regular Meeting
Monday, April 21, 2008
9:00 A.M.

This meeting will be conducted at:

Milwaukee County Federated Library System
709 N. 8th Street
Milwaukee, WI 53233


AGENDA

 

I.   CALL TO ORDER

II.  APPROVAL OF MINUTES. 

     The MCFLS Board of Trustees meeting on Monday, March 17, 2008.
                                                                                       ACTION    ATTACHMENT A
 

III. PUBLIC COMMENT.

IV.  LIBRARY DIRECTORS ADVISORY COUNCIL – REPORTS.


      A. Reports of the March 6, 2008 and April 3, 2008, LDAC meetings.

                                                                                             DISTRIBUTED AT MEETING
                                                                                             ACCEPT AND PLACE ON FILE 


Please note:  Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary  aides.


V.   BOARD OF TRUSTEES – COMMITTEE AND ADMINISTRATIVE REPORTS REQUIRING ACTION.

      A.    Finance and Personnel Committee.

            1. Financial Reports – February, 2008.
                                                           ACTION  ATTACHMENT B       

VI.  ADMINISTRATIVE AND COMMITTEE INFORMATIONAL ITEMS.

      A. Director’s Report – April 2008.       ATTACHMENT C

      B. Media Holds / Interloan Issue.

1.     Interloan Discussion Task Force. Progress Report.
                                   ATTACHMENT D

VII. EXECUTIVE SESSION – REPORT OF THE FINANCE & PERSONNEL
         COMMITTEE. 

     A. Management Employees Merit – Compensation Maximum Percentage.

     B. Director’s 2007 Performance Review.

         1.Motion to Move into Executive Session. 

         2.In Executive Session. Pursuant to Wisconsin Statutes 19.85(1)(c) “Employment, promotion, compensation or
            performance evaluation data of any public employee over which the governing body has jurisdiction or exercises
            responsibility.”

        3. Motion to Move Out of Executive Session.

        4. Report Out of Executive Session 

VIII. NEXT MEETING DATES. 

     A. Finance and Personnel      May 19, 2008. (8:45 a.m.)

     B. MCFLS Board of Trustees May 19, 2008  (9:00 a.m.)   

IX.  ADJOURNMENT.

 

 

ATTACHMENT   A

 

MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM
Board of Trustees

Regular Meeting Held Monday, March 17, 2008
At
Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee, WI   53233

 

ROLL CALL

 

Present:                  Paul Ziehler, President
                                Michele Bria, Vice President
                                Ron Tays, Treasurer
                                Dan Devine, Trustee                               

Excused:                Mike D’Amato, Trustee
                                Mardee Gruen, Trustee
                                Martin Schreiber, Trustee 

Staff:                       Jim Gingery, Director
                                Steve Heser, Library Systems Administrator
                                Judy Kaniasty, Business Manager/Personnel Assistant (Recorder) 

Others:                   Paula Kiely, Milwaukee Public Library
                                Pat Laughlin, LDAC Chair and Hales Corners Public Library
                                Bruce Gay, Milwaukee Public Library
                                Mary Murphy, Wauwatosa Public Library
                                Sheila O’Brien, Greenfield Public Library
                                Eric Pearson, Milwaukee DOA
                                Taj Schoening, Milwaukee Public Library 

 

I.                     CALL TO ORDER.  President Ziehler called the regularly scheduled monthly meeting of the Milwaukee County Federated Library System Board of Trustees meeting to order at 9:00 a.m. and wished everyone a Happy St. Patrick’s Day.  

II.                   APPROVAL OF MINUTES.  Treasurer Tays moved and Vice President Bria seconded a motion to approve the minutes of the meeting held Monday, February 18, 2008 which are shown as Attachment A of the agenda packet.  Unanimously approved. 

III.                 PUBLIC COMMENT.  None 

IV.                 LIBRARY DIRECTORS ADVISORY COUNCIL – REPORTS. 

A.                  Report of the February 14, 2008 LDAC meeting.  LDAC Chair Laughlin summarized her report , which was available at the meeting and is shown as Exhibit 1 attached to these minutes.  Treasurer Tays moved and Trustee Devine seconded a motion to Approve and Place it on File.  Unanimously approved.  

V.                   BOARD OF TRUSTEES – COMMITTEE AND ADMINISTRATIVE REPORTS REQUIRING ACTION. 

A.                  Finance and Personnel Committee. 

1.        Financial Reports – January, 2008. Treasurer Tays reported that the Finance & Personnel Committee recommends approval of the January, 2008 financial report, which is shown as Attachment B of the agenda packet.  Treasurer Tays moved and Vice President Bria seconded a motion to approve the January 2008 Financial Report as presented.  Unanimously approved. 

B.                   MCFLS Technology Plan 2008-2011.  Director Gingery reviewed Attachment C of the agenda packet, particularly the new items added to this revision which is required by the State particularly to receive E-rate and TEACH subsidies.  Director Gingery noted that the LDAC had reviewed the document at their meeting earlier this month.  Treasurer Tays moved and Vice President Bria seconded a motion to approve the Technology Plan as presented.  Unanimously approved.  Director Gingery added that that the LDAC meeting Sheila O’Brien, Greenfield Director, stated it was a good tool and that technology services represent a major value of MCFLS membership.  

VI.                 ADMINISTRATIVE AND COMMITTEE INFORMATIONAL ITEMS. 

A.                  Director’s Report – March 2008.  In addition to his report, shown as Attachment D of the agenda packet. Director Gingery noted that expanding the WAN and Internet bandwidth on 2/23 wasn’t realized until the router was upgraded to handle the increased capacity; which now has been done.  MCFLS will monitor activities to make sure operations are improved as anticipated.  The WAN router may need to be upgraded and funds are in the budget for that if necessary in the future. 

B.                   Media Holds/Interloan Issue. 

1.        Interloan Discussion Task Force.  President Ziehler reported that a Progress Report is shown as Attachment E of the agenda packet.  At least one more meeting will be held on April 7th.  The LDAC will discuss the Progress Report at their April 3rd meeting and both President Ziehler and Paula Kiely will attempt to attend that meeting to answer questions.  The next step will then be for Directors to discuss the Progress Report with their Boards and it is possible that more discussions will be necessary by the Task Force.  It is anticipated that the earliest any action could be taken would be at the April MCFLS Board meeting, but it may be delayed longer if additional discussions are necessary.  President Ziehler noted that the Task Force meetings have been good open discussions and he is happy with progress being made.  Director Gingery added that the negotiated agreement on the three action points as a possible means to resolve the issue may not be ideal to all, it must be remembered that it may be necessary to give and take some to come to a conclusion to the matter.  The Task Force is trying to come to resolution so that policies are clear to patrons and fair to members and it is hoped that a broader cooperative spirit will prevail.    Mary Murphy questioned whether it was still true that the recommendation of the Task Force would not be binding on libraries.  President Ziehler responded that it is hoped that the final outcome would be unanimous among all member libraries.  President Ziehler commented that circulation to local patrons is a local decision but that interloan could be a System decision, so the answer is unclear. 

2.        Letter from Joseph Rice, Milwaukee County Supervisor, to Joan Prince, MPL Board President (2/20/08).  Attachment F of the agenda packet is shown for informational purposes.  

3.        Letter from Paul Eberhardy, Cudahy City Attorney, to Paul Ziehler, MCFLS Board President.  Attachment G of the agenda packet is shown for informational purposes.  

VII.               EXECUTIVE SESSION – REPORT OF THE FINANCE & PERSONNEL COMMITTEE.  Since all Director evaluations are not in, this agenda item will be held over and discussed at next month’s meeting.  

VIII.             NEXT MEETING DATES. 

A.                  Finance and Personnel.  April 21, 2008.  (Prior to MCFLS Board) 

B.                   MCFLS Board of Trustees.  April 21, 2008.  (9:00 a.m.) 

IX.                ADJOURNMENT.  With no further business to come before the Board, President Ziehler wished everyone a Happy Easter and adjourned the meeting at 9:36 a.m.

 

 

 ATTACHMENT   B

 

                            Financial Report for the Two Months Ending February 29, 2008
1   Annual Budget Year to Date % Balance %
2            
3 General Revenues          
4 State Aid Revenue  $          2,877,586  $          2,158,189 (75.00)  $              719,397 (25.00)
5 Milw. Co. Allocation Revenue  $               66,650  $               33,325 (50.00)  $                33,325 (50.00)
6 W. Milwaukee Cont.-Other Rev.  $               64,554  $                       -   0.00  $                64,554 (100.00)
7 Interest on Invested Funds Rev  $               35,000  $                 2,903 (8.29)  $                32,097 (91.71)
8 Member Forms/Supplies Revenue  $               27,500  $                 8,553 (31.10)  $                18,947 (68.90)
9 Member Postage Revenue  $               50,000  $               17,279 (34.56)  $                32,721 (65.44)
10 Member OCLC Revenue  $             101,940  $               14,606 (14.33)  $                87,334 (85.67)
11 Member Telecomm. Revenue  $               16,800  $                 4,800 (28.57)  $                12,000 (71.43)
12 Mem III Sftwre Maint Basic Rev  $             147,581  $               13,409 (9.09)  $              134,172 (90.91)
13 Mem III Sftwre Maint Other Rev  $               13,681  $                 2,293 (16.76)  $                11,388 (83.24)
14 Member Tech. Assist.-Time Rev.  $               10,000  $                 1,696 (16.96)  $                  8,304 (83.04)
15 Member Tech Assist-Matls Rev  $               15,000  $                       -   0.00  $                15,000 (100.00)
16 Member Cataloging Contract Rev  $               18,494  $                 2,650 (14.33)  $                15,844 (85.67)
17 Member Special Projects Revenu  $               40,000  $               30,875 (77.19)  $                  9,125 (22.81)
18 Member Database Revenue  $               44,880  $                       -   0.00  $                44,880 (100.00)
19 TNS Calls/Notices Revenue  $               25,000  $               10,651 (42.60)  $                14,349 (57.40)
20 Carryover Revenue  $                        1  $                       -   0.00  $                         1 (100.00)
21 Staff Benefits Co-Pay Revenue  $               11,446  $                 1,847 (16.14)  $                  9,599 (83.86)
22 LSTA Grant/Technology Revenue  $               42,800  $                       -   0.00  $                42,800 (100.00)
23 TNS E-Rate Rebate Rev.  $                 6,000  $                       -   0.00  $                  6,000 (100.00)
24            
25 Total General Revenues  $          3,614,913  $          2,303,076 (63.71)  $           1,311,837 (36.29)
26            
27 Special Revenues          
28 W. Milwaukee Cont.-R.B. Rev  $               71,800  $                       -   0.00  $                71,800 (100.00)
29            
30 Total Special Revenues  $               71,800  $                       -   0.00  $                71,800 (100.00)
31            
32 Total Revenues  $          3,686,713  $          2,303,076 (62.47)  $           1,383,637 (37.53)
33            
34   Annual Budget Year to Date % Balance %
35            
36 General Expenditures          
37 Fringe Benefits Exp.  $             218,549  $               31,253 14.30  $              187,296 85.70
38 Salaries Expense  $             484,391  $               74,989 15.48  $              409,402 84.52
39 Telephone Renewal Expense  $                    500  $                      80 16.00  $                     420 84.00
40 Ecommerce Expense  $                 5,000  $                        2 0.04  $                  4,998 99.96
41 TNS Calls/Notices Expense  $               25,000