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BOARD OF TRUSTEES
Regular Meeting
Monday, June 16, 2008
9:00 A.M.

This meeting will be conducted at:

Milwaukee County Federated Library System
709 N. 8th Street
Milwaukee, WI 53233

AGENDA

I.       CALL TO ORDER

II.      APPROVAL OF MINUTES 

          The MCFLS Board of Trustees meeting on Monday, May 19, 2008.
                                                                                              ACTION    ATTACHMENT A
 

III.     PUBLIC COMMENT.

IV.      LIBRARY DIRECTORS ADVISORY COUNCIL – REPORTS.

           A. Reports of the May 8, 2008, and June 5, 2008, LDAC Meetings.

                                                                                      DISTRIBUTED AT MEETING
                                                                                     ACCEPT AND PLACE ON FILE                    


Please note:  Upon reasonable notice, efforts will be made to accommodate the needs of disabled individuals through sign language interpreters or other auxiliary  aides.



V.        BOARD OF TRUSTEES – COMMITTEE AND ADMINISTRATIVE REPORTS REQUIRING ACTION.

A.    Finance and Personnel Committee.

                  1. Financial Reports – April, 2008.
                                    ACTION  ATTACHMENT B 

                  2. 2009 County Budget Request. Draft.
                                    ACTION  ATTACHMENT C

VII.     NEXT MEETING DATES.

           A. Finance and Personnel      July 28, 2008. (8:45 a.m.)

           B. MCFLS Board of Trustees July 28, 2008. (9:00 a.m.)
   

VIII.ADJOURNMENT.

ATTACHMENT   A

Milwaukee County Federated Library System
Board of Trustees 

Minutes of
Regular Monthly Meeting Held Monday, May 19, 2008
At
Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee, WI  53233

ROLL CALL 

Present:                  Paul Ziehler, President
                                Michele Bria, Vice President
                                Ron Tays, Treasurer
                                Mardee Gruen, Trustee 

Excused:                Mike D’Amato, Trustee
                                Dan Devine, Trustee
                                Martin Schreiber, Trustee 

Staff:                       Jim Gingery, Director
                                Judy Kaniasty, Business Manager/Personnel Assistant (Recorder)

 Others:                  Bruce Gay, Milwaukee Public Library
                                Paula Kiely, Milwaukee Public Library
                                Pat Laughlin, Hales Corners Public Library
                                Eric Pearson, City of Milwaukee DOA
                                Rebecca Roepke, Cudahy Family Library
                                Taj Schoening, Milwaukee Public Library 

I.                     CALL TO ORDER.  President Ziehler called the regularly scheduled monthly meeting of the Milwaukee County Federated Library System Board of Trustees meeting to order at 9:02 a.m. 

II.                   APPROVAL OF MINUTES.  Treasurer Tays moved and Vice President Bria seconded a motion to approve the minutes of the meeting held Monday, April 21, 2008 shown as Attachment A of the agenda packet.  Unanimously approved as presented.  

III.                 PUBLIC COMMENT.  None 

IV.                 LIBRARY DIRECTORS ADVISORY COUNCIL – REPORTS. 

A.    Report of the May 8, 2008 LDAC Meeting.  LDAC Chair Laughlin reported that a written report will be presented next month and noted that the biggest topic for discussion was the media holds matter.  Director Gingery reported that the preliminary automation charges document (III maintenance, OCLC, TEACH, Cataloging) for 2009 was distributed as per the member agreement requirement.  Since State Aid for 2009 is projected to increase 4% and the MPL cataloging is projected to increase 2.7%,  the member cataloging charges for 2009 will decrease slightly.  The overall automation charges for the 4 categories in total is scheduled to increase only .7% in aggregate.  Trustee Gruen moved and Treasurer Tays seconded a motion to accept the verbal report.  Unanimously approved.  

V.                   BOARD OF TRUSTEES – COMMITTEE AND ADMINISTRATIVE REPORTS REQUIRING ACTION.  

A.      Finance and Personnel Committee. 

1.                    Financial Reports – March, 2008.  Treasurer Tays reported that the Finance & Personnel Committee recommends approval of the March 2008 financial report as presented.  Treasurer Tays moved and Vice President Bria seconded a motion to approve the MCFLS March 2008 financial report which is shown as Attachment B of the agenda packet.  Unanimously approved. 

Director Gingery reported that as soon as diagnostics are analyzed it may be necessary for MCFLS to purchase a new WAN Router at a rough estimate cost of about $10,000.  This purchase would be funded from the computer room equipment budget line. 

Director Gingery also reported that the auditing firm Kerber, Eck, & Braeckel LLP did submit the additional statement needed for the 2006 audit. This was then submitted to DPI as they had requested. Many library systems throughout Wisconsin had to do the same. Kerber, Eck, & Braeckel LLP will be starting on the 2007 audit tomorrow with a projected presentation for either the July or August MCFLS Board meeting. 

President Ziehler questioned a few revenue and expense items listed on the March financial report that were without activity so far this year. Judy Kaniasty mentioned we will be receiving these revenues soon and will be expending items not yet expended as well.  

VI.                 ADMINISTRATIVE AND COMMITTEE INFORMATIONAL ITEMS. 

A.      April State Aid Payment Received.  Director Gingery reported that Attachment C of the agenda packet references release of the second and final payment for calendar year 2008 funds.  2008 funding increased 4% from 2007 For 2009, MCFLS is expecting another 4% increase in State Aids. The 2009 funds will come 100% from Universal Service Funds (USF). In 2008, 75% came from General Purpose Revenue (GPR) ; 25%  from USF.. 

B.       Director’s Report – May 2008.  Director Gingery reviewed his report, which is shown as Attachment D of the agenda packet. Relative to the MCFLS WAN Router, a couple of disconnects occurred within the last two weeks. The necessary diagnostics which CISCO required have now been gathered.  Jim explained that MCFLS has gathered information confirming that West Allis and Wauwatosa are maxing out their 1.5Mb internet bandwidth at various heavy-use time periods.  MCFLS coordinated with TEACH in justifying the need to upgrade bandwidth for these two libraries. The library directors at West Allis and Wauwatosa were informed. The local monthly cost to a library for 1.5Mb is $100 ; for  3Mb $250.   West Allis will be expanding to 3Mb on June 23^rd.  Wauwatosa plans to expand at some time in the future as well. Director Gingery also noted that there is interest by the member libraries in developing a new Young Adult (YA) Committee for librarians specializing in services to this age group (13-18). A profile for the committee will be presented at the next LDAC meeting.  The committee’s first meeting is being planned for August 2008. President Ziehler commented that there are currently three positions on the MCFLS Board that have expired and the County Executive’s staff is working to fill them. It is hoped that new members will be in attendance at next month’s meeting. 

C.       Economic Contribution of Wisconsin Public Libraries to the Economy of Wisconsin by NorthStar Economics, Inc. 

1.                    Executive Summary (May 1, 2008).  Director Gingery reported that Attachment E of the agenda packet is the Executive Summary of the study concerning the economic impact of public libraries in the State of Wisconsin. The full report is 60 pages in length and is accessible on the internet. (URL is indicated on the press release).  This project was funded by LSTA funds.  The report concludes that public libraries return $4.06 to the economy for every $1 of taxpayer investment. Director Gingery noted that this report could be used to justify political support for libraries as well as serve as a great marketing tool for public libraries.  It was suggested that this report should appear for more to see. There are marketing and publicity plans being developed by the WLA  Foundation  MCFLS will put a link to the report on its website for the public to see.  Vice President Bria questioned whether the report is broken down by County and it was noted that it is statewide only.  Milwaukee , Racine and Madison have requested more localized reports but they have not as yet been produced.

President Ziehler referred to a Best Library Practices Review by the Legislative Audit Bureau which was released in April.  The document contains some information of interest but the conclusions are somewhat generalized. 

2.                    Wisconsin Department of Public Instruction – News Release (May 1, 2008).  Attachment F of the agenda packet is the news release by DPI related to the report.  The URL to the full report is indicated at the end of the news release. 

D.      Media Holds/Interloan Issue. 

1.                    Letter from Colette Cesarz, President, Hales Corners Public Library Board of Trustees, to Paul Ziehler, President, Milwaukee County Federated  Library System Board of Trustees.  Attachment G of the agenda packet. 

2.                    Interloan Discussion Task Force.  Progress Report shown as Attachment H of the agenda packet.  President Ziehler noted that the next meeting is scheduled for Wednesday, May 28^th at 8:30 a.m. and all are welcome to attend.  

VII.               NEXT MEETING DATES. 

A.      Finance and Personnel is scheduled for Monday, June 16, 2008 beginning at 8:45 a.m. 

B.       MCFLS Board of Trustees is scheduled for Monday, June 16, 2008 beginning at 9:00 a.m. 

VIII.             ADJOURNMENT.  With no further business to come before the Board, Trustee Gruen moved and Treasurer Tays seconded a motion to adjourn the meeting at 9:41 a.m.  Unanimously approved.

ATTACHMENT   B