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MILWAUKEE COUNTY FEDERATED LIBRARY
SYSTEM
Board of Trustees
Regular Meeting
Monday, September 29, 2003
At
Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee, WI 53233
ROLL CALL
Present:
Mike D’Amato,
President
Dick Maslowski, Vice President
Paul Ziehler, Treasurer
Ryan McCue, Trustee
Martin Schreiber, Trustee
Judy Kaniasty, Business
Manager/Personnel Assistant (Recorder)
Terri Delke, Greenfield Public Library
Jennifer Gonda, City of Milwaukee
Budget Office
Paula Kiely, Milwaukee Public Library
Maggie Luczywko, St. Francis Public
Library
Mary Mulroy, Wauwatosa Public Library
Taj Schoening, Milwaukee Public Library
I.
CALL TO ORDER. President D’Amato called the regularly
scheduled monthly meeting of the Milwaukee County Federated Library System Board of
Trustees to order at 9:08 a.m.
President D’Amato reported that
since the last meeting, Trustee Snow had passed away.
Jim was a tireless advocate for the Wauwatosa Public Library and MCFLS. In honor of Trustee Jim Snow, the Board reflected
in silence for a short period. A resolution
of appreciation and condolence is shown as Attachment D of the agenda packet. Treasure Ziehler moved and Vice President Maslowsk
seconded a motion to approve the resolution as presented.
Director Nix noted that she presented the framed resolution to Mrs. Snow at
the funeral.
II.
APPROVAL OF MINUTES. Trustee Schrieber moved and Vice President
Maslowski seconded a motion to approve the minutes of the regular meeting held Monday,
August 18, 2003 as presented in Attachment A of the agenda packet. Unanimously approved.
III.
PUBLIC COMMENT. None.
IV.
TECHNICAL ADVISORY COMMITTEE –
REPORT
A. TAC Report – September 2003.
Director Nix reviewed a handout distributed which is shown as Exhibit
1attached to these minutes. Vice President
Maslowski moved and Treasurer Ziehler seconded a motion to accept and place on file. Unanimously approved.
V.
REPORTS
A. Finance and Personnel Committee.
1.
Financial
Report – August 2003. Treasurer
Ziehler referred to Attachment B of the agenda packet and reviewed the August 2003
financial report. The Finance & Personnel
Committee recommends approval of the report as presented.
Treasurer Ziehler moved and Trustee Schreiber seconded a motion to approve
the report as presented. Unanimously
approved.
2.
MCFLS/MPL
Resource Library Agreement. Treasurer
Ziehler reported that a meeting was held with Kate Huston, Jennifer Gonda (City of
Milwaukee-Budget Office), Attorney Graupner, Director Nix, President D’Amato and
himself and no resolution was reached after discussing several alternatives. Ultimately if no agreement is reached the State
Statutes indicate that the current agreement will be extended for one year at the current
cost of $1.3 million and then the State mediates and sets the cost for 2005. If at that point Milwaukee would not agree to the
mediated terms then another member libraries would be asked to be the resource library.
Paula Kiely commented that the City
of Milwaukee is working on its budget and would like to see a resolution soon. President D’Amato noted that the City of
Milwaukee would like to discuss an alternative solution that would save MCFLS from future
deficits.
3.
2004 LSTA Technology Grant Proposal
– Revisited. Treasurer Ziehler reported that the Finance &
Personnel Committee recommends the proposal of Director Nix to alter the 2004 LSTA grant
language which designate the funds can be used for current MCFLS costs. Treasurer Ziehler moved and Trustee Schreiber
seconded a motion to revised the grant documentation as noted. Unanimously approved.
4.
Interlibrary Loan – Revised
Service Structure. Director Nix explained that the termination of
the DPI Interloan contract with the Milwaukee Public Library will result in a reduced
level of service available to Milwaukee County users.
MCFLS will continue only that portion of the program that is statutorily
mandated, i.e. forwarding requests out to the Reference Loan Library in Madison. Incoming requests from other Systems and libraries
in the state, for materials owned by MCFLS members, will not be filled. The net result of this change is that very few (if
any) of MCFLS requests will be filled. DPI
has indicated that any MCFLS member that wants to lend materials may designate itself as a
separate ILL entity.
5.
Bargaining Unit – 2004/05
Contract. Treasurer Ziehler reported that the Board gave
staff guidelines for negotiating with the union at the last meeting and the negotiations
went as planned. Staff salary increases will
be one percent for the next two years; the health insurance co-pay will remain at ten
percent of the least expensive plan offered and it is anticipated that the staff will be
eligible in 2004 to move into the State Health Plan.
New hires as of 1/1/2004 will not be offered health insurance for the period
of time between retirement and eligibility for Medicare.
6.
Director Recruitment Process.
Treasurer Ziehler reported that applications were due last Friday and four
applications were received. The Finance &
Personnel will be reviewing the applications and setting up an interview process. Extra Search Committee members will be added if
interviews are conducted.
B. MCFLS Board Request Regarding the
Possibility of Seeking Attorney General’s Opinion Related to Charging for Certain
Library Services – MCFLS Attorney Response.
President D’Amato noted that Attachment C of the agenda packet
indicated that no further action is advised on this topic.
C. James Snow – Resolution of
Appreciation and Condolence.
Attachment D shown here for informational purposes.
D. Board Vacancies. Director Nix referred to Attachment E of the
agenda packet and noted that she had not received any response. Treasurer Ziehler noted that the ICC had discussed
a role in suggesting names and they do not feel that they should be the only party
forwarding names to be considered. Director
Nix reported that the TAC will be discussing this topic at their October meeting since
some would like to see a process developed which would outline the timeline in which names
can be forwarded for consideration. It was
noted that the County Board still has the final say after the County Executive proposes
someone for consideration.
E. Next Meeting Date – October 13,
2003. Listed here for informational purposes. (After the meeting was adjourned it was learned
that a few members could not attend this meeting and the meeting was cancelled due to a
lack of a quorum.) The next meeting will be
held on November 10, 2003.
ADJOURNMENT. With no further business to come before the Board,
Vice President Maslowski moved and Treasurer Ziehler seconded a motion to adjourn the
meeting at 9:32 a.m. Unanimously approved.