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MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM
Board of Trustees
Regular Meeting Held
Monday, April 19, 2004
At
Milwaukee
County Federated Library System
709 North Eighth Street
Milwaukee,
WI
53233
ROLL CALL
Present: Mike D’Amato, President
Dick Maslowski, Vice President
Paul Ziehler, Treasurer
Ryan McCue, Trustee
Dora Montoya, Trustee
Ronald Tays, Trustee
Staff:
Jim Gingery,
Acting Director/Library Systems Administrator
Judy Kaniasty, Business
Manager/Personnel Assistant (Recorder)
Others: Donald Bulley,
South Milwaukee Public Library Board
Beth Carey, Shorewood Public Library
Terri Delke,
Greenfield
Public Library
Bruce Gay,
Milwaukee Public Library
Jennifer Gonda,
City of Milwaukee Budget Office
Arnie Gutkowski, Brown Deer Public Library
Kate Huston,
Milwaukee Public Library
Paula Kiely,
Milwaukee Public Library
Mike Koszalka,
West Allis Public Library
Pat Laughlin, Hales Corners Public Library
Mary Mulroy,
Wauwatosa
Public Library
Dick Nelson,
North
Shore Library
Bob Pfeiffer,
South Milwaukee Public Library
Rebecca Roepke,
Cudahy
Family Library
Taj Schoening, Milwaukee Public Library
I. CALL TO ORDER. President D’Amato called the regularly
scheduled monthly meeting of the Milwaukee County Federated Library System
Board of Trustees to order at
9:06 a.m.
President D’Amato introduced
and welcomed Ronald Tays, from Greenfield, as the newest member of the MCFLS Board of Trustees.
II. APPROVAL OF
MINUTES. Treasurer Ziehler moved and
Vice President Maslowsli seconded a motion to approve
the minutes of the regular meeting held February 9, 2004 as presented in Attachment A of the agenda
packet. Unanimously approved.
III. PUBLIC COMMENT. None
IV. TECHNICAL
ADVISORY COMMITTEE – REPORT. No report
presented.
V.
REPORTS
A. Finance and Personnel
Committee
1. Financial
Reports – January and February, 2004. Treasurer Ziehler reported that there is
nothing out of the ordinary to report.
The Finance & Personnel Committee recommends approval of Attachment
B of the agenda packet. Treasurer Ziehler
moved and Vice President Maslowski seconded approval of the reports as
presented. Unanimously approved.
2. Wisconsin Public Library Consortium. Treasurer
Ziehler reviewed Attachment C of the agenda packet and noted that the Finance
& Personnel Committee recommends approval of the $2,000 expenditure as
noted. The normal cost would be $22,000
but WPLC is pushing for all systems in the state to join by substantially
decreasing the cost for 2004. Treasurer
Ziehler moved and Vice President Maslowski seconded a motion to allocate the
$2,000 for this purchase. Unanimously
approved. Treasurer Ziehler noted that
the 2005 cost of $5,000 will be difficult to fund considering MCFLS’ budget and
the required payment of the reciprocal borrowing subsidy.
3. Reciprocal
Borrowing Statistical Update – October 2003 through March 2004.
Jim Gingery distributed an easier to read
chart (shown as Exhibit
1 attached to these minutes) than the one shown as Attachment D of the agenda
packet. Exhibit 1 shows the imbalances
and Attachment D shows total transactions.
Treasurer Ziehler noted that only the first year of the four year member
agreement called for netting out the nonresident transactions before payment of
reciprocal borrowing.
4. Proposal
(2/18) from Milwaukee Public Library Board of Trustees regarding Reciprocal
Borrowing and Resource Agreement. Treasurer Ziehler reported that Attachment E
of the agenda packet has already been submitted to the ICC.
5. Member
Agreement Update.
a. Greenfield,
Wauwatosa and St. Francis Correspondence. The three
letters in Attachment F have been seen previously and shown here for
informational purposes.
b. MCFLS Response
to Greenfield, St. Francis and
Wauwatosa. Attachment G
shown for informational purposes.
c. West Allis Correspondence. Attachment H was received after the
Greenfield,
Wauwatosa
and St. Francis letters as well as after President D’Amato’s response to them.
d. Brief Summary
of Projected Budgetary Impact to MCFLS if Current Member Agreement is Extended. Treasurer
Ziehler reported that Attachment I is an excellent
exercise before looking at commitments to future agreements. It was pointed out that no capital computer
funds are budgeted for.
e.
Next Meeting
Re: Member Agreement. For informational purposes, the next meeting
is scheduled for Tuesday, April 27 at
10 a.m.
in the MCFLS meeting room.
6.
MCFLS/MPL
Resource Library Agreement Update.
Jim Gingery reviewed Attachment J of the agenda packet which
notes that a meeting is scheduled for April 21 at 1:30 in the MCFLS meeting room to begin the mediation
process as described. Treasurer Ziehler
reported that he has asked MCFLS staff to start developing a 2005 budget with a
draft presented in May and hopefully adopted in June when the Member Agreement
document is approved. Treasurer Ziehler
reported that the April 21 meeting is not a public meeting since a quorum of
the Board nor Finance & Personnel Committee will be present. Instead it is a mediation session hosted by
the State.
Treasurer
Ziehler informed the Board that the second recruitment process for MCFLS
Director began as instructed and the deadline for submission of applications
are due May 14; application screening and interviews will be held soon
afterwards.
VI. BOARD –
DISCUSSION/INFORMATIONAL ITEMS
A.
MCFLS
Long-Range Planning.
Jim Gingery feels that things are changing and it is time to
consider planning goals and objectives consistent with the MCFLS mission to
make sure funds are used effectively. Jim
requests that the MCFLS Board consider a long range planning activity in July
or August since he feels there will be a clearer sense of budget at that
time. He will present more details at
the next MCFLS board meeting.
Mary Mulroy asked whether the MCFLS Board was going to consider
the County
Special idea further.
President D’Amato responded that the idea cannot come from MCFLS
first. The
County
Executive and
County
Board do not support the idea; he has not heard from anyone
politically that they support the idea.
If others want to coordinate a grass roots movement that all communities
could support and come to the MCFLS Board then the idea could possibly move
forward. Treasurer Ziehler reported that
he would be attending an ICC meeting today and he could ask Mayor Bell to see
if there would be any support for the idea.
President D’Amato commented that the
County
Special issue needs to be separate from the member agreement
contract and feels it is too unrealistic to pursue. Treasurer Ziehler feels that the County
Special avenue would be worth it if it could pass but
does agree that it has to be on a separate track.
Pat Laughlin asked whether the MCFLS Board could play a role in
describing that the County
Special is. President
D’Amato noted that there is more than one idea out there and also a Library
Municipal Levy idea has been discussed which is yet another
idea.
Bob Pfeiffer offered that the ICC try to
define the terms. Treasurer Ziehler
noted he would take this suggestion to the ICC today.
B.
Board
Committee Appointments. Attachment K, developed by President D’Amato,
is shown for informational purposes.
C. MCFLS Board
Meeting Schedule (2004). Attachment L is outdated and President
D’Amato will develop a schedule as soon as Committee assignments and meetings
are placed on his personal calendar.
VII.
NEXT MEETING DATE. President D’Amato will schedule a meeting
date soon. Treasurer Ziehler noted that
when a Board meeting is scheduled then a regular Finance & Personnel
meeting will also be scheduled. A
Finance & Personnel Committee meeting to discuss the Member Agreement is
set for April 27 at 10 a.m.
in the MCFLS meeting room.
VIII.
ADJOURNMENT. With no further business at hand, Vice
President Maslowski moved and Treasurer Ziehler seconded a motion to adjourn
the meeting of the Milwaukee County Federated Library System Board of Trustees
at 9:51
a.m. Unanimously approved.
County Cat (On-Line Catalog) | Find
Your Library! | Who is MCFLS?