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MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM
Board of Trustees
Regular Meeting Held Monday, June 14, 2004
At
Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee, WI 53233
ROLL CALL
Present: Mike D’Amato, President
Dick Maslowski, Vice President
Paul Ziehler, Treasurer
Martin Schreiber, Trustee
Ryan McCue, Trustee
Ron Tays, Trustee
Staff: Jim Gingery, Acting Director/Library Systems Administrator
Diane O’Hotto, Administrative Assistant/System Member Services (Recorder)
Others: Beth Carey, TAC and Shorewood Public Library
Terri Delke, Greenfield Public Library
Jennifer Gonda, City of Milwaukee Budget Department
Arnie Gutkowski, Brown Deer Public Library
Tracy Herold, Whitefish Bay Public Library
Kate Huston, Milwaukee Public Library
Paula Kiely, Milwaukee Public Library
Mike Koszalka, West Allis Public Library
Pat Laughlin, Hales Corners Public Library
Maggie Luczywko, St. Francis Public Library
Mary Mulroy, Wauwatosa Public Library
Dick Nelson, North Shore Library
Gary W. Niebuhr, Greendale Public Library
Bob Pfeiffer, South Milwaukee Public Library
Barb Roark, Franklin Public Library
Rebecca Roepke, Cudahy Family Library
Taj Schoening, Milwaukee Public Library
I. CALL TO ORDER. President D’Amato called the regularly scheduled monthly meeting of the Milwaukee County Federated Library System Board of Trustees to order at 9:05 a.m.
II. APPROVAL OF MINUTES. Treasurer Ziehler moved and Vice President Maslowski seconded a motion to approve the minutes of the Monday, May 26, 2004 meeting shown as Attachment A as presented. Unanimously approved.
III. PUBLIC COMMENT. None.
IV. TECHNICAL ADVISORY COMMITTEE – REPORTS.
A. TAC Report – June 2004. Acting Director Gingery presented a verbal summary of the June 10 TAC meeting. Trustee Schreiber moved and Treasurer Ziehler seconded a motion to Accept and Place on File the written report shown as Exhibit 1attached to these minutes. Unanimously approved.
V. BOARD OF TRUSTEES – REPORTS REQUIRING ACTION.
A. Finance and Personnel Committee.
1. Resource Library Contract. Treasurer Ziehler reported that the Finance & Personnel Committee recommends approval of a three year contract in the amount of $725,000 for each of those years with Milwaukee.
Treasurer Ziehler raised the issue of what if a number of member libraries do not sign the member agreement that the negotiated Resource Library Agreement to be approved has no clause to decrease the amount of the contract. MPL representatives are opposed to that type of language. While Treasurer Ziehler feels this is a good agreement to approve he does want to bring this fact to the Board’s attention.
Treasurer Ziehler noted that a draft 2005 MCFLS budget should be looked at at the next Board meeting. Discussion ensued regarding the loss of State Aid if some members do not sign the member agreement.
Treasurer Ziehler moved and Trustee Schreiber seconded a motion to approve the Resource Library Agreement as negotiated. The motion passed unanimously on a roll call vote.
2. County Budget Request. Treasurer Ziehler reported that the Finance & Personnel Committee recommends submission of a County Budget request for the statutorily required $66,648 as well as a request for funds for three items if County funds are available for reciprocal borrowing, Resource Agreement and/or the cataloging contract in lieu of the financial situation at MCFLS. Motion by Treasurer Ziehler and seconded by Trustee McCue to submit the County budget request as outlined. A copy of the letter sent to the County Executive is attached as Exhibit 2 to these minutes.
VI. EXECUTIVE SESSION.
A. Member Agreement.
1. Motion to Move into Executive Session. Motion by Trustee Schreiber at 9:25 a.m. The roll call called and there was unanimous consent to move into closed session.
2. In Executive Session. Pursuant to Wisconsin Statutes 19.85(l)(e) “Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.”
3. Motion to Move Out of Executive Session. Motion out of Executive Session at 9:30 a.m.
4. Report Out of Executive Session and discussion. President D’Amato reported that a motion failed to reconsider past action taken regarding the Member Agreement.
Treasurer Ziehler noted that he has some serious concern about not having the reciprocal borrowing piece in the Member Agreement. He understands that it helps the MCFLS budget but not having the attachment now passes the problem to the members. He feels that a process problem now exists for the members as to whether there will be reimbursement for serving non-residents. He also wonders whether MCFLS should facilitate a separate reciprocal borrowing agreement. There are lots of questions on how everything will play out.
President D’Amato does not see MCFLS playing a part in facilitating discussions amongst members regarding reimbursement for reciprocal borrowing; he is aware of some communities already discussing the topic.
VII. BOARD – INFORMATIONAL ITEMS
A. Director Recruitment Update. Treasurer Ziehler reported that interviews will be held June 29 with four candidates. All members of the Board are welcome to attend if their schedules permit. Treasurer Ziehler noted that he asked the Finance & Personnel Committee whether interviews should be held based on the past action regarding the Member Agreement and the Committee recommends moving forward with filling the Director vacancy.
VIII. NEXT MEETING DATE – July 29, 2004 (Thursday). Ryan McCue noted he would be unable to attend.
IX. ADJOURNMENT. With no further business to come before the Board, Trustee Schreiber moved and Vice President Maslowski seconded a motion to adjourn the meeting at 9:40 a.m. Unanimously approved.
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