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MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM

Board of Trustees

 

Regular Meeting Held Monday, August 23, 2004

At

Milwaukee County Federated Library System

709 North Eighth Street

Milwaukee, WI  53233

 

 

ROLL CALL

 

Present:                    Dick Maslowski, Vice President

                                Paul Ziehler, Treasurer

                                Ryan McCue, Trustee

                                Ron Tays, Trustee

 

Excused:                   Mike D'Amato, President
                                 Dora Montoya, Trustee
                                 Martin Schreiber, Trustee

 

Staff:                        Jim Gingery, Acting Director

                               Judy Kaniasty, Business Manager/Personnel Assistant (Recorder)

 

Others:                     Terri Delke, Greenfield Public Library
                                Bruce Gay, Milwaukee Public Library

                                Jennifer Gonda, City of Milwaukee Budget Department

                                Arnie Gutkowski, Brown Deer Public Library

                                Kate Huston, Milwaukee Public Library

                                Paula Kiely, Milwaukee Public Library

                                Pat Laughlin, Hales Corners Public Library

                                Mary Mulroy, Wauwatosa Public Library

                                Bob Pfeiffer, South Milwaukee Public Library

                               

                               

 

I.          CALL TO ORDER.  In President D’Amato’s absence, Vice President Maslowski called the regular meeting of the Milwaukee County Federated Library System Board of Trustees to order at 9 a.m.

 

II.        APPROVAL OF MINUTES.  Treasurer Ziehler moved and Trustee Tays seconded a motion to approve the minutes of the Thursday, July 29, 2004 meeting which are shown as Attachment A of the agenda packet as presented.  Unanimously approved. 

 

III.       PUBLIC COMMENT.  None

 

IV.       TECHNICAL ADVISORY COMMITTEE – REPORT.

 

A.  TAC Report – August 2004.  Jim Gingery distributed and read the report of the August TAC meeting which is shown as Exhibit 1 attached to these minutes.  Treasurer Ziehler moved and Trustee McCue seconded a motion to accept the report and place it on file.  Unanimously approved. 

 

V.        REPORTS REQUIRING ACTION

 

A.      Finance and Personnel Committee

 

1.         2003 MCFLS Audit.  Treasurer Ziehler reported that the Auditors made their presentation at the Finance & Personnel Committee meeting prior to this meeting and they reported a clean audit.  The carryover amount into 2004 is higher than originally budgeted which will carryover into 2005 to help balance that budget.  Two client advisory comments were recommended and they will be addressed at future Finance & Personnel Committee meetings.  The Finance & Personnel Committee recommends approval.  Treasurer Ziehler moved and Trustee Tays seconded a motion to approve the 2003 audit as presented.  Unanimously approved.

 

2.         Financial Report – July 2004.  Treasurer Ziehler reported that the Finance & Personnel Committee recommends approval of the report which was distributed at the meeting and shown as Exhibit 2 attached to these minutes.  There was nothing unusual to report.  Treasurer Ziehler moved and Trustee Tays seconded a motion to approve the July 2004 financial report as presented.  Unanimously approved.

 

3.         2004 – Proposed Mid-Year Budget Revision.  Treasurer Ziehler reported that the Finance & Personnel Committee reviewed the proposed 2004 budget revision and recommends approval of the mid-year revision as presented.  Treasurer Ziehler moved and Trustee Tays seconded a motion to approve the 2004 mid-year budget revision as presented.  Unanimously approved. 

 

4.         2005 – Preliminary Budget.  Treasurer Ziehler reported that the Finance & Personnel Committee reviewed the preliminary 2005 budget and noted some changes that will be incorporated into the document before it comes back to the Board for final approval. 

 

5.         2005 – Library Services and Technology Act Grant.  Treasurer Ziehler reported that the TAC recommends that the grant funds be used for databases and the Finance & Personnel Committee also recommends this concept which will allow MCFLS to move towards more funding of shared databases which was an issue that MCFLS agreed to address during the Resource Library Agreement negotiations.  Treasurer Ziehler moved and Trustee McCue seconded a motion to approve the concept of using the 2005 LSTA grant funds for databases with approval of specific products to come before the Board at a later date.  Unanimously approved. 

 

B.   Proposed Library Listening Session.  Jim Gingery referred to Attachment D of the agenda packet and reported that the idea comes from WLA (Wisconsin Library Association) so library systems have an opportunity to talk with legislative candidates about the importance of library systems and how much they are under-funded.  The TAC Sub-Committee will plan the event which will be held on Saturday, October 23 at the Franklin Public Library.  Director Gingery will keep the Board informed about this event.

 

VI.       BOARD – INFORMATIONAL ITEMS

 

A.  Reciprocal Borrowing Discussions.

 

1.         Report from TAC Meeting of August 5.  A summary is contained in the TAC report which is shown as Exhibit 1 attached to these minutes.

 

2.         Report from ICC Subcommittee meeting on Reciprocal Borrowing Meeting of August 9.   Jim Gingery reported that he attended the meeting along with a number of member library directors.  No official minutes are ready yet but some discussion did take place and one outcome was that a meeting is being proposed to be held at undetermined date/time between Milwaukee Mayor Tom Barrett and the Mayors of West Allis, Wauwatosa, Greenfield and Brown Deer to determine if a rate can be determined amongst them.  The next meeting of ICC subcommittee is scheduled for September 2nd. 

 

Treasurer Ziehler noted that a few letters were sent after the last MCFLS Board meeting and wondered if any responses were received.  Jim Gingery reported that a response was received from Governor Doyle that our concerns regarding the budget will be considered.  No other responses were received from State Superintendent Burmaster regarding that issue or the funding request for out-of-county use of the Milwaukee Public Library.  No communications were received from either adjoining county executives or adjoining library systems regarding the funding request for out-of-county use of the Milwaukee Public Library either.  Jim Gingery reported that the both matters were to be discussed by SRLAAW (System and Resource Library Administrator’s Association of Wisconsin) at their most recent meeting August 20 which he was not able to attend.  No communication or minutes have been received to date.  Treasurer Ziehler asked that a follow-up letter or telephone call be made to Superintendent Burmaster regarding the out-of county use of resource library..  It was agreed that Jim would follow-up with Superintendent Burmaster on the issue..

 

Jim Gingery reported that MCFLS has received two signed 2005-2007 member agreements so far—one from Whitefish Bay and the other from Oak Creek.  Hales Corners and Milwaukee have both approved it but they have not arrived in the MCFLS office yet.  North Shore will be acting on it this evening. 

 

VII.      EXECUTIVE SESSION – Director Contract.

 

A.   Motion to Move into Executive Session.  Trustee Tays moved and Vice President Maslowski seconded a motion to go into closed  session on a unanimously affirmative roll call vote. 

 

B.   In Executive Session.  Pursuant to Wisconsin Statutes 19.85(1)(c) “Employment, promotion, compensation or performance evaluation data of any public employee over which the governing body has jurisdiction or exercises responsibility.”

 

C.  Motion to Move Out of Executive Session.  Trustee Tays moved and Treasurer Ziehler seconded a motion to move out of closed session.  Unanimously approved.

 

D.  Report Out of Executive Session.  Treasurer Ziehler reported that the employment contract with the Director was approved and will be effective today.  Jim Gingery is the new Director of MCFLS. 

 

VIII.    NEXT MEETING DATE – September 20, 2004 (Monday).

 

IX.      ADJOURNMENT. With no further business to come before the Board, the meeting was adjourned on a motion made by Trustee Tays and seconded by Treasurer Ziehler at 9:38 a.m.  Unanimously approved.

 

 

 

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