MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM
Board of Trustees
Regular Meeting Held Monday, September 20, 2004
At
Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee,
WI 53233
ROLL CALL
Present: Mike D’Amato,
President
Dick Maslowski, Vice President
Paul Ziehler, Treasurer
Ryan McCue, Trustee
Ron Tays, Trustee
Excused: Dora
Montoya, Trustee
Martin Schreiber, Trustee
Staff: Jim Gingery,
Director
Judy Kaniasty, Business Manager/Personnel
Assistant (Recorder)
Others:
Don Bulley, South Milwaukee
Public Library Board
Terri Delke, Greenfield Public Library
Bruce Gay, Milwaukee Public Library
Tracy Herold, Whitefish Bay Public Library
Kate Huston, Milwaukee Public Library
Paula Kiely, Milwaukee Public Library
Mike Koszalka, West Allis Public Library
Pat Laughlin, Hales Corners Public Library
Dick Nelson, North
Shore Library
Taj Schoening, Milwaukee Public Library
I. CALL TO ORDER. President D’Amato called the regular meeting of the Milwaukee County Federated Library System Board of Trustees to order at 9:12 a.m. and introduced Jim Gingery as the new MCFLS Director.
II. APPROVAL OF MINUTES. Vice President Maslowski moved and Treasurer Ziehler seconded a motion to approve the minutes of the Monday, August 23, 2004 meeting which are shown as Attachment A of the agenda packet as presented. Unanimously approved.
III. PUBLIC COMMENT. None
IV. TECHNICAL ADVISORY COMMITTEE – REPORT.
A. TAC Report – September 2004. Director Gingery distributed and reviewed a handout prepared by TAC Chair Beth Carey outlining the September 2nd meeting, which is shown as Exhibit 1attached to these minutes. Vice President Maslowski moved and Trustee McCue seconded a motion to accept and place the report on file. Unanimously approved.
V. REPORTS REQUIRING ACTION.
A. Finance and Personnel Committee
1. Financial Report – August 2004. Treasurer Ziehler reported that Attachment B of the agenda packet reflects the mid-year budget revision changes as well as what is financially happening through August 2004. It was noted that all of line 83 has been expended and that will be reflected on next month’s report. The Finance & Personnel Committee recommends approval. Vice President Maslowski moved and Trustee Tays seconded a motion to approve the report as corrected. Unanimously approved.
2. Library Listening Session (Franklin). Treasurer Ziehler referred to Attachment C of the agenda packet which is an outline of the library listening session scheduled to be held October 23 at the Franklin Public Library. Director Gingery would like approval to spend an amount not to exceed $1,000 on publicity and food instead of accepting donations from the member libraries for this worthy event. The Finance & Personnel Committee recommends approval. Treasurer Ziehler moved and Vice President Maslowski seconded a motion to approve the request for funding as requested. Unanimously approved.
3. Library Council of Southeastern Wisconsin. Treasurer Ziehler referred to Attachment D of the agenda packet which explains the proposed 2005 contracts for MCFLS continuing education and multi-type cooperation with LCSW and reported that the Finance & Personnel Committee recommends approval. Treasurer Ziehler moved and Vice President Maslowski seconded a motion to approve the contracts with LCSW as presented. Unanimously approved.
Treasurer Ziehler questioned why these 2005 expenditures are being requested for so early. Director Gingery responded that the planning process for the continuing education contract does take much lead time especially since there has been a year where no contract was in place last year.
4. MCFLS Flextime Policy Recommendations. Treasurer Ziehler referred to Attachment E of the agenda packet and reported that the Personnel & Finance Committee recommends approval to continue the policy as stated and re-emphasized. Treasurer Ziehler moved and Vice President Maslowski seconded a motion to continue the policy as written. Unanimously approved.
IV. MCFLS BOARD – INFORMATIONAL ITEMS
A. Update to the MCFLS Board letter of August 4th, 2004, to DPI State Superintendent Burmaster, requesting additional funding for out-of-county Resource Library Use. Director Gingery reported that no response has been received to date. He has sent a second copy of the letter requesting response and will follow up with a call later this week if necessary.
B. Update to the MCFLS Board letters of August 4th, 2004, recommending funding of library systems at 10% indexing for next biennium; letters were sent to Governor Doyle and DPI State Superintendent Burmaster. Director Gingery reported that no response has been received from DPI State Superintendent Burmaster yet and he has sent a second copy of the letter requesting response. Director Gingery will follow up with a phone call this week if a response is not received. Governor Doyle did respond to the letter, and his response is shown as Attachment F of the agenda packet. Director Gingery reported that at the most recent SRLAAW meeting the letter was well received and all library systems were encouraged to send a similar letter to both Governor Doyle and DPI State Superintendent Burmaster.
C. 2005-2007 Member Agreement. Director Gingery reported that five signed agreements have been received in the MCFLS office—Oak Creek, Whitefish Bay, Milwaukee, Hales Corners and North Shore. President D’Amato noted that MCFLS traditionally waits to receive all of the signed agreements from the member libraries before signing and returning a copy of the members, but he will sign those that have arrived so far after today’s meeting.
D. Recruitment for MCFLS Library Systems Administrator. Director Gingery reported that the deadline for submission of applications was Friday, September 17 and 15 applications have been received. Director Gingery will begin ranking the candidates and making arrangements for interviews. President D’Amato encouraged consideration of minority applicants. It was noted that many applicants do not indicate their ethnic background, however his suggested will be taken under consideration.
E. Director’s Report. Director Gingery reviewed his report, which is shown as Attachment G of the agenda packet.
VI. NEXT MEETING DATE – October 12, 2004 (Tuesday). Shown here for informational purposes. Treasurer Ziehler noted he will not be able to attend the October 12 meeting due to a scheduling conflict.
VII. ADJOURNMENT. With no further business to come before the Board, the meeting was adjourned at 9:33 a.m.
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