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MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM
Board of Trustees
Regular Meeting Held Monday, October 11, 2004
At
Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee, WI 53233
ROLL CALL
Present: Dick Maslowski, Vice President (Acting Chair)
Paul Ziehler, Treasurer
Dora Montoya, Trustee
Martin Schreiber, Trustee
Ron Tays, Trustee
Excused: Mike D’Amato, President
Ryan McCue, Trustee
Staff: Jim Gingery, Director
Judy Kaniasty, Business Manager/Personnel Assistant (Recorder)
Others: Beth Carey, Shorewood Public Library and TAC Chair
Bruce Gay, Milwaukee Public Library
Mary Mulroy, Wauwatosa Public Library
Taj Schoening, Milwaukee Public Library
I. CALL TO ORDER. Vice President Maslowski called the regular meeting of the Milwaukee County Federated Library System Board of Trustees to order at 9:08 a.m.
II. APPROVAL OF MINUTES. Treasurer Ziehler moved and Trustee Tays seconded a motion to approve the minutes of the Monday, September 20, 2004 meeting which are shown as Attachment A of the agenda packet as presented. Unanimously approved.
III. PUBLIC COMMENT. None.
IV. TECHNICAL ADVISORY COMMITTEE – REPORT.
A. TAC Report – October 2004. Director Gingery reported that the meeting was just held this past Thursday, so no report has been prepared yet.
V. REPORTS REQUIRING ACTION
A. Finance and Personnel Committee.
1. 2005 Line Item Budget and Narrative. Treasurer Ziehler reported that the Finance & Personnel Committee asked several questions regarding Attachment B of the agenda packet and the Committee recommends approval. Treasurer Ziehler moved and Trustee Schreiber seconded a motion to approve the 2005 budget as presented. Unanimously approved.
2. Proposed MCFLS Management Salary Ranges. Treasurer Ziehler reported that when the Finance & Personnel Committee was setting Director Gingery’s salary, Treasurer Ziehler noticed that the ranges were not reflected in a low, mid and high end range method and therefore he wanted all manager’s salaries to be reflected in that manner. Attachment C reflects that methodology and the Finance & Personnel Committee recommends approval. Treasurer Ziehler moved and Trustee Schreiber seconded a motion to approve the salary ranges as shown. Unanimously approved.
3. 2005 DLTCL System Plan and Budget. Treasurer Ziehler noted that the 2005 System Plan and Budget was distributed to the Board earlier and shown here as Exhibit 1 attached to these minutes. Director Gingery noted that the Plan needs to be approved and submitted by October 15th. The Technology Plan and other recently signed agreements will accompany the plan when submitted. Treasurer Ziehler reported that the Finance & Personnel Committee recommends approval. Treasurer Ziehler moved and Trustee Schreiber seconded a motion to approve the 2005 DLTCL Plan and Budget as presented. Unanimously approved.
4. Response to Auditor Client Advisory Comments. Treasurer Ziehler referred to Attachment D of the agenda packet which contains the Director’s comments to the auditor’s comments; the Finance & Personnel Committee reviewed the document and recommends approval of recommended actions. Treasurer Ziehler moved and Trustee Schreiber seconded a motion to approve the recommendations as presented. Unanimously approved.
5. Proposed 2005-2007 MCFLS Technology Plan. Director Gingery reported that the MCFLS Technology Plan, shown as Attachment E of the agenda packet is a three year plan which needs to be approved by the State. Director Gingery reviewed the document, highlighting Goal II which will be tasks the new Library Systems Administrator will tackle when that person begins employment with MCFLS, probably in December. Treasurer Ziehler questioned how many member library websites MCFLS hosts and Director Gingery responded that we host six member library home pages. Treasurer Ziehler noted that the Finance & Personnel Committee recommends approval. Treasurer Ziehler moved and Vice President Maslowski seconded a motion to approve the 2005-2007 MCFLS Technology Plan as presented. Unanimously approved.
VI. MCFLS BOARD – INFORMATIONAL ITEMS
A. Response to the MCFLS Board letter of August 4, 2004, from DPI State Superintendent Burmaster, re: MCFLS requesting additional funding for out-of-county Resource Library Use. Director Gingery announced that Attachment F of the agenda packet is the response received from DPI State Superintendent Burmaster. Treasurer Ziehler reported that the Finance & Personnel Committee recommends that the Board send letters to the surrounding Library System Boards and County officials seeking funding for their residents usage of the Milwaukee Public Central Library based on the expenditure of unique titles purchased and that 15% is attributable to out-of-county residents. It was felt that it would be good to acquire specific usage amounts from Milwaukee for each County as well as to verify that they are still interested in MCFLS seeking funding on their behalf as discussed during the Resource Library Agreement negotiations. Trustee Schreiber suggested that instead a more personal approach be taken whereby all be invited to come to the Milwaukee Public Central Library for a tour and explanation of the request for funding of their residents use of the Milwaukee Public Cenrtral Library resources. In lieu of some unanswered issues, the MCFLS Board directed Director Gingery to work with Kate Huston on whether to proceed down this path, how to approach and proceed in a professional manner.
B. Response to the MCFLS Board letter of August 4, 2004, from DPI State Superintendent Burmaster, re: MCFLS recommending funding of library systems at 10% indexing for next biennium. Director Gingery reported that Attachment G of the agenda packet is the response received from DPI State Superintendent Burmaster. He noted that many other library systems are also following suit with such a letter.
C. 2005-2007 Member Agreement Update. Director Gingery reported that six member libraries have signed (City of Milwaukee, Hales Corners, North Shore, Oak Creek, Whitefish Bay, and South Milwaukee. Treasurer Ziehler reported that the ICC Library Sub-Commttee will be meeting tomorrow at the West Allis Public Library at 3:00 p.m. to discuss options. All are welcome to attend this meeting.
D. Final Reciprocal Borrowing Numbers (Oct 2003-Sept 2004) – Payable in February 2005. Payable in February 2005. Director Gingery reported that Attachment H is the final statistics and they have been distributed to the member library directors and the topic was on the TAC agenda last Thursday. The MCFLS subsidy grew from 25 cents to 50 cents and that is the reason for the subsidy increasing substantially. Trustee Schreiber pointed out that communities that built new libraries saw large increases to the positive.
E. Recruitment for MCFLS Library Systems Administrator. Update. Director Gingery reported that three interviews have been held and he feels confident that a decision can be made by the end of the week.
F. Director’s Report. Director Gingery reviewed his report, shown as Attachment I of the agenda packet. Director Gingery also invited the MCFLS Board to attend the Saturday, October 23 Library Listening Session to be held at the Franklin Public Library.
VII. NEXT MEETING DATE – November 22, 2004 (Monday). Date listed here for informational purposes. Treasurer Ziehler reported that if he were able to attend he would be late due to a scheduling conflict. Trustee Tays will be unable to attend this meeting because of a schedule conflict.
VIII. ADJOURNMENT. With no further business to come before the Board, Trustee Schreiber moved and Treasurer Ziehler seconded a motion to adjourn at 9:43 a.m. Unanimously approved.
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