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MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM
Board of Trustees
Regular Meeting Held Monday, June 20, 2005
At
Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee,
WI 53233
ROLL CALL
Present: Ryan
McCue, Vice President
Ron Tays, Treasurer
Mike D'Amato, Trustee
Dick Maslowski, Trustee
Paul Ziehler, Trustee
Excused:
Martin Schrieber, President
Dora Montoya, Trustee
Staff: Jim Gingery,
Director
Steve Heser, Library Systems Administrator
Judy Kaniasty, Business Manager/Personnel
Assistant (Recorder)
Others:
Arnie
Gutkowski, TAC Chair and Brown Deer Public Library
Don Bulley, South Milwaukee Public Library Board
Kate Huston, Milwaukee Public Library
Paula Kiely, Milwaukee Public Library
Mike Koszalka, West Allis Public Library
Pat Laughlin, Hales Corners Public Library
Dick Nelson, North Shore Library
I. CALL TO ORDER. In President Schreiber’s absence, Vice-President McCue called the regularly scheduled monthly meeting of the Milwaukee County Federated Library System Board of Trustees to order at 9:01 a.m.
II. APPROVAL OF MINUTES. Trustee Maslowski moved and Trustee Ziehler seconded a motion to approve the minutes of the meeting held Monday, May 23, 2005 which are shown as Attachment A of the agenda packet. Unanimously approved as presented.
III. PUBLIC COMMENT. Arnie Gutkowski, Director of the Brown Deer Public Library, thanked President Schreiber and the MCFLS Board for sending recent letters to Brown Deer officials (shown as Exhibit 1 attached to these minutes) and to County Executive Walker (shown as Attachment C of the agenda packet.)
IV. TECHNICAL ADVISORY COMMITTEE – REPORTS. Director Gingery reported that TAC Chair Arnie Gutkowski prepared a report of the June 9, 2005 TAC meeting, which is shown as Exhibit 2 attached to these minutes and discussion ensued concerning a few of the issues. Trustee Ziehler moved and Treasurer Tays seconded a motion to Receive and Place on File. Unanimously approved.
V. ADMINISTRATIVE AND COMMITTEE REPORTS REQUIRING ACTION.
A. Finance and Personnel Committee
1.Financial Reports – May 2005. Treasurer Tays reported that the Finance & Personnel Committee reviewed the May, 2005 financial report as presented and shown as Attachment B of the agenda packet and recommends Board approval. Treasurer Tays moved and Trustee Ziehler seconded a motion to approve the May 2005 financial report as presented. Unanimously approved. Director Gingery reported that the Audit and Mid-Year Revision will be acted upon at the August meeting.
2.2006 County Budget Request. Treasurer Tays reported that at the last meeting the Board discussed requesting $40,000 in addition to the statutorily required $66,651 and the Draft shown as Attachment C of the agenda packet requests an even $100,000 which indicates the additional amount will be used at the discretion of the MCFLS Board. Two possible needs for the funds are reciprocal borrowing or computer hardware capital account.
Vice President McCue noted that the County’s budget process has changed a bit in that the Budget Committee will not see how much each department requests instead of what the County Executive recommends which has been the case in the past.
Trustee Ziehler moved and Treasurer Tays seconded a motion to approve the 2006 County Budget request documents as presented. Unanimously approved.
VI. ADMINISTRATIVE AND COMMITTEE INFORMATIONAL ITEMS.
A. MCFLS Contracts which use Bidding Process – Summary and Timeline for Bids. Director Gingery reviewed Attachment D of the agenda packet. It was noted that the statutes indicate that library systems only need to bid out building construction contracts.
B. Member Agreement Update. Director Gingery reported that he had not heard anything official from the four libraries that have not submitted their signed member agreements since the last MCFLS Board Meeting. It was reported in the newspaper that the Wauwatosa Finance Committee recommended to the Common Council to request $100,000 from the taxpayers of Wauwatosa for the loss in reciprocal borrowing funding and that their next meeting is on June 22.
Arnie Gutkowski reported that the Brown Deer Village Board will be meeting this evening on the matter.
Director Gingery referred to an email received from Wauwatosa Library Director Mary Mulroy regarding the matter and that is shown as Exhibit 3 attached to these minutes.
Trustee D’Amato asked for Director Gingery to reiterate the significance of the June 30 signing deadline. Director Gingery stated that if a community wishes to withdraw from MCFLS membership (effective January 1, 2006), the withdrawal resolution would need to be acted upon by June 30. Otherwise it would take another year beyond that. Also, in order to receive MPL funds and MCFLS equity grant funds, the deadline for member agreement signing is set at June 30.
Trustee Ziehler reported that West Allis will be meeting June 29th regarding the two contingencies they set—either meet them or waive them and approve the signing of the member agreement. Trustee Ziehler anticipates the agreement will be signed and forwarded to MCFLS by June 30th.
C. Director’s Report. Director Gingery reviewed his report, shown as Attachment E of the agenda packet as presented.
D. Resolution on the Occasion of Judy Kaniasty’s (Business Manager/Personnel Assistant) 25th Anniversary. Vice President McCue presented Judy Kaniasty with a resolution, shown as Attachment F of the agenda packet. Judy indicated it has been her pleasure to serve and she is proud of the contributions she has made to MCFLS over the years.
VII. NEXT MEETING DATES.
A. MCFLS Board of Trustees – July 18, 2005, 9:00 a.m. Shown here for informational purposes.
B. Finance and Personnel Committee – July 18, 2005, 8:45 a.m. Shown here for informational purposes.
C. Legislative and System Services Committee – July 18, 2005 immediately following Board meeting. Shown here for informational purposes. The meeting will Include by-laws review.
VIII. ADJOURNMENT. With no further business to come before the Board, the meeting was adjourned at 9:32 a.m. by a motion made by Trustee Ziehler and seconded by Treasurer Tays. Unanimously approved.