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MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM
Board of Trustees
Regular Meeting Held Monday, September 19, 2005
At
Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee,
WI 53233
ROLL CALL
Present: Martin
Schreiber, President
Ryan McCue, Vice President
Ron Tays, Treasurer
Dick Maslowski, Trustee
Excused: Mike D'Amato, Trustee
Dora Montoya, Trustee
Paul Ziehler, Trustee
Staff: Jim Gingery,
Director
Steve Heser, Library Systems Administrator
Judy Kaniasty, Business Manager/Personnel Assistant (Recorder)
Others:
Arnie
Gutkowski, TAC Chair and Brown Deer Public Library
Kate Huston, Milwaukee Public Library
Paula Kiely, Milwaukee Public Library
Taj Schoening, Milwaukee Public Library
I. CALL TO ORDER. President Schreiber called the regularly scheduled monthly meeting of the Milwaukee County Federated Library System Board of Trustees to order at 8:32 a.m.
II. APPROVAL OF MINUTES. Trustee Maslowski moved and Treasurer Tays seconded a motion to approve the minutes of the meeting held Monday, August 15, 2005 which are shown as Attachment A of the agenda packet. Unanimously approved as presented.
III. PUBLIC COMMENT. Kate Huston distributed a memo which is shown as Exhibit 1 attached to these minutes reporting that when the Resource Library Reference contract was negotiated Paul Ziehler suggested seeking funding from counties contiguous to Milwaukee be asked to pay for reference services rendered by Milwaukee Central Library. At that time Kate asked that Milwaukee be allowed to conduct a survey to find out how much service is being provided to residents and that a personal request to the counties be made instead of written requests. Kate indicated that Milwaukee would support that effort if MCFLS desires but she feels it would be unproductive since most likely those counties would not have funds to pay for the service for the first time. Kate suggested that Milwaukee continue doing periodic surveys and to keep on eye on the matter.
IV. TECHNICAL ADVISORY COMMITTEE – REPORTS. Director Gingery referred to the September 2005 TAC report prepared by Arnie Gutkowski which is shown as Attachment B of the agenda packet. Trustee Maslowski moved and Treasurer Tays seconded a motion to accept the report and place on file. Unanimously approved.
V. ADMINISTRATIVE AND COMMITTEE REPORTS REQUIRING ACTION.
A. Finance and Personnel Committee.
1. Financial Reports – June and July 2005. Treasurer Tays reported that the Finanace & Personnel Committee reviewed the financial reports for June and July 2005 which are shown as Attachment C of the agenda packet and recommend approval. The July report is reflective of the mid-year budget changes and nothing stands out as unique at this time of the year. Treasurer Tays moved and Trustee Maslowski seconded a motion to approve the financial reports as presented. Unanimously approved.
2. Audit Bid Document. Treasurer Tays reported that the draft audit bid document is shown as Attachment D of the agenda packet. The Finance & Personnel Committee reviewed the document and recommends approval of it as well as the process which is the same as in the past in which to allow one month for bids to be received and then publicly opened and then the MCFLS Board taking formal action to award a contract for three years. Treasurer Tays moved and Trustee Maslowski seconded a motion to accept the audit bid document as presented and process as so noted. Unanimously approved.
VI. ADMINISTRATIVE AND COMMITTEE INFORMATIONAL ITEMS.
A. Legislative and System Services Committee
1. By-Laws Review. Vice President McCue reported that at the Legislative & System Services Committee meeting last week the Committee reviewed the latest version of the MCFLS By-Laws and made some changes. The Committee will meet again to take a final look at the modifications before the MCFLS Board and member libraries review the changes. One important thing that came out of the meeting was the idea to possibly change the name of the Technical Advisory Committee (TAC) to reflect the broader scope in which the TAC serves since it does not only discuss technical issues.
B. Letter to Innovative Interfaces. President Schreiber referred to Attachment E of the agenda packet which Director Gingery had drafted and he had modified to the outcome presented. The letter has already been sent to Innovative.
C. Director’s Report. Director Gingery noted that Attachment F of the agenda packet reflects what he has recently been working on as well as a list of important issues he will be addressing within the next few months.
D. Member Agreement. President Schreiber reported that Trustee Ziehler had recently communicated via email with a member library concerning the need to begin discussion of the timeline of the next member agreement. President Schreiber indicated that after he had learned of this he communicated with Trustee Ziehler that that discussion and decision to do so should come from the MCFLS Board as a whole and that a process then could be developed. In Trustee Ziehler’s absence no further discussion of this topic took place.
VII. NEXT MEETING DATES.
A. MCFLS Board of Trustees – The next meeting is scheduled for October 17, 2005.
B. Finance and Personnel Committee – The next meeting is scheduled for October 17, 2005.
C. Legislative and System Services Committee – The next meeting date/time will be scheduled in October. An announcement will be made ass soon as that date is determined.
VIII. ADJOURNMENT. With no further business to come before the Board, the meeting was adjourned at 8:47 a.m. on a motion made by Trustee Maslowski and seconded by Treasurer Tays. Unanimously approved.
County Cat (On-Line Catalog) | Find Your Library! | Who is MCFLS?