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MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM
Board of Trustees

Regular Meeting Held Monday, February 20, 2006
At
Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee, WI  53233

ROLL CALL

Present:                    Ron Tays, Treasurer 
                                Dora Montoya, Trustee
                                Robert Rothacker, Trustee
                                Paul Ziehler, Trustee                               
                               
Excused:                  Martin Schreiber, President
                                Ryan McCue, Vice President
                                Mike D'Amato, Trustee                               

Staff:                        Jim Gingery, Director
                                Judy Kaniasty, Business Manager/Personnel Assistant (Recorder)                                            

Others:                     Kate Huston, Milwaukee Public Library
                                Mary Murphy, Wauwatosa Public Library
                                Matthew Pietz, Milwaukee resident

I.         CALL TO ORDER.  In President Schreiber’s absence as well as Vice President Ryan McCue’s absence, it was the consensus of  the Board of Trustees to appoint Treasurer Tays as Chair of this meeting.  Treasurer Tays called the regularly scheduled monthly meeting of the Milwaukee County Federated Library System Board of Trustees to order at 9:14 a.m. 

II.        APPROVAL OF MINUTES.  Trustee Ziehler moved and Trustee Rothacker seconded a motion to approve the minutes of the meeting held Monday, January 30, 2006 as presented and shown as Attachment A of the agenda packet.  Unanimously approved. 

III.       PUBLIC COMMENT.  Matthew Pietz, a Milwaukee resident for the past 15 years and an avid library user, commented that during the last two member agreement contracts he noticed that West Allis and Wauwatosa were unhappy but ultimately agreed to sign the agreement.  He is tired of hearing the complaints and seeing the articles in the papers. 

IV.       LIBRARY DIRECTORS ADVISORY COUNCIL – REPORT. 

A.  Report of the February 9, 2006 LDAC Meeting.  Director Gingery apologized for not having the report available at this meeting and outlined the February 9^th meeting; a written report will be included with next month’s agenda. 

V.        BOARD OF TRUSTEES – COMMITTEE AND ADMINISTRATIVE REPORTS REQUIRING ACTION. 

A.  Finance and Personnel Committee. 

1.Financial Reports – November and December 2005.  Treasurer Tays reported that the Finance & Personnel Committee reviewed the reports shown as Attachment B of the agenda packet and they recommend MCFLS Board approval.  Trustee Ziehler moved and Treasurer Tays seconded a motion to accept the reports as presented.  Unanimously approved. 

2. Director’s Goals – 2006.  Treasurer Tays reported that the Finance & Personnel Committee reviewed Attachment C of the agenda packet and they recommend approval.  Trustee Rothacker moved and Trustee Ziehler seconded a motion to approve the Director’s Goals for 2006 as presented.  Unanimously approved. 

3. Director’s Performance Review – 2005.  Trustee Ziehler reported that the Finance & Personnel Committee reviewed Attachment D of the agenda packet and Business Manager Judy Kaniasty reviewed the process in which the Board members are to rank the Director’s performance and return the evaluation to her for final processing which will be reviewed at next month’s meeting.  It was the consensus of the Board to move forward with the customary process. 

4. 2005 MCFLS Annual Report to DPI and Fiscal Statements.  Trustee Ziehler reported that Director Gingery reviewed Attachment E of the agenda packet with the Finance & Personnel Committee and the Committee recommends approval.  Trustee Ziehler moved and Trustee Rothacker seconded approval of Attachment E as presented.  Unanimously approved. 

B.   Legislative and System Services Committee. 

1. Wisconsin Library Association Foundation (WLAF) has launched its Campaign for Wisconsin Libraries.  Director Gingery referred to the press release and contribution form which are shown as Attachment F of the agenda packet and recommends that MCFLS donate $500 in 2006 towards the promotional campaign.  Trustee Ziehler moved and Trustee Montoya seconded a motion to donate the WLAF Campaign for Wisconsin Libraries at the $500 level.  Unanimously approved. 

                        2. Update on State Legislative Issues. 

a.   SB 272/273 “Reform Bill/Language Bill”.  Director Gingery reported that no action has been taken as yet but things are moving forward and a vote is near in the Assembly.  Most likely Section 10 of SB272 will be eliminated from the original bill through an amendment. This section would have allowed library systems to include a plan for reciprocal borrowing reimbursement among member libraries as a condition of membership . 

b.   AB 483 Repeal of Maintenance of Effort.  Director Gingery reported that this bill was reported out of committee without recommendation. Prospects are  therefore not good for this bill. 

C.  ICC Special Committee on Library Services.  Director Gingery reported that it is his goal to be cooperative and to attend all meetings.  The ICC has requested MCFLS staff assistance.  Director Gingery and Vice President McCue met with Jim Ryan and Jennifer Gonda to seek information as to the amount of time and scope of work requested.  Director Gingery and Vice President McCue left the meeting assured that MCFLS is thought of as a good example of cooperation and cost savings among libraries. Nominations are being sought for a fact-finding group to explore the public library landscape and Trustee Rothacker feels that the names of MCFLS Board Members and Director Gingery should be forwarded.  Trustee Ziehler reported that the next meeting is scheduled for February 23 at the Bay View Neighborhood Library.  (note: 2/23  meeting was subsequently cancelled with plans  to reschedule). Trustee Ziehler asked whether the ICC Special Committee on Library Services is aware of MCFLS’ member agreement timeframe and Director Gingery responded that they were made aware of MCFLS’ timeline and Jim Ryan and Jennifer Gonda feel that MCFLS should move forward as we need to.  Director Gingery noted that President Schreiber is drafting a letter to the member libraries which would include inviting suggestions from the members for consideration for the next member agreement.  Trustee Ziehler noted that he believes the issues have not changed from the last member agreement. 

Trustee Ziehler moved and Trustee Montoya seconded a motion to forward Director Gingery’s name to assist the ICC Special Committee on Library Services as requested and to  nominate him and the three MCFLS Board Officers to the fact-finding sub-committee.  Unanimously approved. 

D.  April MCFLS Board Meeting – possible date change (To April 24).  Director Gingery inquired whether the Board would be willing to change the April MCFLS Board Meeting date to April 24 since April 17 was one day following the Easter holiday weekend and Board attendance could be problematic.   Trustee Ziehler also indicated that the current date of April 17 would be difficult for him.  The remaining Board members indicated that either date worked for them so it was the consensus that Director Gingery contact those absent to see if April 24^th would be acceptable.  (Note: it was later agreed that April 24 is acceptable). 

VI.            ADMINISTRATIVE AND COMMITTEE INFORMATIONAL ITEMS. 

A.  Director’s Report.  Director Gingery referred to this report, shown as Attachment G of the agenda packet.  There were no questions or comments. 

VII.      NEXT MEETING DATES. 

A.  MCFLS Board of Trustees – March 20, 2006 at 9:00 a.m. 

B.  Finance and Personnel – March 20, 2006 at 8:30 a.m. 

C.  Legislative and System Services – To be determined. 

VIII.    EXECUTIVE SESSION – REPORT OF THE FINANCE & PERSONNEL COMMITTEE. 

A.  Management Employees Merit – Compensation Maximum Percentage. 

1.Motion to Move into Executive Session.  Trustee Ziehler moved and Trustee Montoya seconded a motion to move into closed session.  The motion passed on a vote of 4-0. 

2.In Executive Session.  Pursuant to Wisconsin Statutes 19.85(1)(c) “Employment, promotion, compensation or performance evaluation data of any public employee over which the governing body has jurisdiction or exercises responsibility. 

3.Motion to Move Out of Executive Session.  Trustee Ziehler moved and Trustee Montoya seconded a motion to move out of closed session.  Unanimously approved. 

4.Report Out of Executive Session.  Chair Tays reported that the Finance & Personnel Committee recommends and on a motion made by Trustee Ziehler and seconded by Trustee Rothacker a management merit maximum percentage was agreed upon effective in April 2006. 

IX.       ADJOURNMENT.  With no further business to come before the Board, the meeting was adjourned at 9:49 a.m. by a motion made by Trustee Ziehler and seconded by Trustee Montoya.