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MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM
Board of Trustees
Regular Meeting Held Monday, December 11, 2006
At
Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee, WI 53233
ROLL CALL
Present: Ryan
McCue, Vice President
Ron Tays, Treasurer
Dora Montoya, Trustee
Paul Ziehler, Trustee
Excused: Martin
Schreiber, President
Mike D'Amato, Trustee
Staff: Jim Gingery,
Director
Steve Heser, Library Systems Administrator
Judy Kaniasty, Business Manager/Personnel Assistant (Recorder)
Others:
Bruce Gay, Milwaukee Public Library
Paula Kiely, Milwaukee Public Library
Taj Schoening, Milwaukee Public Library
I. CALL TO ORDER. Vice President McCue called the regularly scheduled monthly meeting of the Milwaukee County Federated Library System Board of Trustees to order at 8:38 a.m.
II. APPROVAL OF MINUTES. Trustee Ziehler moved and Treasurer Tays seconded a motion to approve the minutes of the regular meeting held Monday, October 30, 2006 shown as Attachment A of the agenda packet. Unanimously approved.
III. PUBLIC COMMENT. None
IV. LIBRARY DIRECTORS ADVISORY COUNCIL. Director Gingery reviewed the written report of the November 9, 2006 LDAC meeting which is shown as Attachment B of the agenda packet. Jim noted that the December 5th implementation of the new release was very successful with only a few minor issues to handle afterwards. Steve Heser, who coordinated the implementation, was commended for his fine work An LDAC meeting was held December 7th and that report will be on next month’s agenda. Treasurer Tays moved and Trustee Montoya seconded a motion to Accept and Place on File. Unanimously approved.
V. BOARD OF TRUSTEES – COMMITTEE AND ADMINISTRATIVE REPORTS REQUIRING ACTION.
A. Finance
and Personnel Committee. Treasurer Tays reported that due to a lack of a
quorum at the meeting scheduled prior to this
meeting of the Finance & Personnel Committee, no recommendations are being
forwarded but instead the items for action will be
acted on by the entire Board at this time
1. Financial Reports – September and October, 2006. Treasurer Tays moved approval of the September and October, 2006 financial reports which are shown as Attachment C of the agenda packet. Unanimously approved. Trustee Ziehler questioned whether the approximately $39,000 left in the contingency account would be spent by year’s end. Director Gingery noted he anticipated that all of it would not be spent and will thus what remains will be carried over..
2. Library Council of Southeastern Wisconsin Contracts – 2007. Director Gingery referred to Attachment D of the agenda packet noting that there are no changes to the contract except for a three percent increase in cost. Treasurer Tays moved and Trustee Ziehler seconded a motion to approve the 2007 Library Council of Southeastern Wisconsin Contracts as presented. Unanimously approved. Director Gingery reported that he had met with the Library Council and Waukesha County Federated Library System already relative to continuing education topics and the LDAC will review and approve the schedule at their January meeting.
B. Election of the 2007 MCFLS Board Officers.
Trustee Ziehler moved and Trustee Montoya seconded a motion to accept the slate
of officers forwarded by the Nominating Committee shown as Attachment E of the
agenda packet. Roll was called and unanimously passed by a vote of 4-0.
Montoya-yes, Tays-yes, Ziehler-yes, McCue-yes.
C. MCFLS Board of Trustees Meeting Dates –
2007. Director Gingery referred to Attachment F of the agenda
packet which shows
the MCFLS Board of Trustees meeting dates for 2007 taking
into consideration the City of Milwaukee Common Council meeting
calendar as requested by Trustee D’Amato.
VI. ADMINISTRATIVE AND COMMITTEE INFORMATIONAL ITEMS.
A.
MCFLS 2007 System Plan – Letter of
Approval from DPI State Superintendent Burmaster. Director Gingery referred
to
Attachment G of the agenda packet which is the letter of approval from DPI of
our 2007 System Plan and also releases the first
75% of the total 2007 State
Aid to MCFLS in late November for 2007 use. Aid for MCFLS is a 4% increase over
last year’s
amount. MCFLS had received a 5% increase for 2006. Trustee Ziehler
questioned whether there is a plan in place to get the
funding up to the 13%
level? Director Gingery responded that DPI and library systems do take every
opportunity to continue to
request that amount and every biennium the State
Superintendent for Public Instruction makes the request of 13% to the
Governor.
The State is not required to fund at this level, but the State Superintendent is
required to ask for 13%. Vice President
McCue noted that it might be
advantageous to contact members of the Joint Finance Committee again reminding
them of the 13%
funding level goal as well as thanking State Superintendent Burmaster and indicting that MCFLS would be happy to work with the
State to
obtain such a goal. Trustee Ziehler suggested inviting the whole Milwaukee
County delegation to a future MCFLS Board
meeting.
B.
Director’s Report. Director Gingery
reviewed Attachment H of the agenda packet noting that he was not able to attend
the
December 1st WLA Legislative committee meeting in Madison due to
the snow blizzard that day.
C.
Resolution of Appreciation to Dora
Montoya. Trustee Ziehler moved and Treasurer Tays seconded a motion to
approve the
Resolution of Appreciation be presented to Trustee Montoya who has
indicated she will not seek reappointment to serve on the
MCFLS Board when her
term ends. Vice President McCue read and presented the Resolution of
Appreciation to Trustee
Montoya, of which a copy is shown as Attachment I of the
agenda packet. Director Gingery noted that Trustee Montoya has
agreed to serve
on the MCFLS Board until a replacement is appointed by the County Executive to
take her place.
VII. EXECUTIVE SESSION – MCFLS Member Agreement/Resource Agreement.
A.
Motion to Move into Executive Session.
Trustee Ziehler moved and Treasurer Tays seconded a motion to go into Closed
Session. Motion unanimously passed on an affirmative roll call of 4-0.
B.
In Executive Session. Pursuant to
Wisconsin Statutes 19.85(1)(e) “Deliberating or negotiating the purchasing of
public
properties, the investing of public funds, or conducting other specified
public business, whenever competitive or bargaining
reasons require a closed
session.”
C.
Motion to Move Out of Executive Session.
Trustee Ziehler moved and Treasurer Tays seconded a motion to move out of closed
session. Unanimously approved.
D. Report Out of Executive Session and discussion. No report given.
VIII. NEXT MEETING DATES. (noted prior to going into closed session) A.
MCFLS Board of Trustees – January 22, 2007.
9:00 a.m.
B.
Finance and Personnel – January 22, 2007.
8:30 a.m. (note: later changed to 8:45)
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