Director Gingery reminded the Board that this additional sorting room reorganization cost plus the extra sorting hours added  in 2006 that had not been totally factored in when the 2007 projected budget was passed last Octiober will likely add a mid-year adjustment total of $40,000 to the wages and fringe benefits budget lines. This difference will also come from the current contingency fund which can absorb that projection, although very little in contingency will be left. 

VI.       ADMINISTRATIVE AND COMMITTEE INFORMATIONAL ITEMS. 

A.  Director’s Report – March 2007.  Director Gingery reviewed to his March 2007 Director’s Report, which is shown as Attachment D of the agenda packet. 

B.  Director’s ICC Workshop Presentation (March 9, 2007).  Director Gingery reported that he presented a half-hour talk at the beginning of the March 9^th ICC workshop, which is shown as Attachment E of the agenda packet.  Many questions were raised and explanation was provided.  Vice President McCue added that there were fewer participants than the first workshop and he was unsure of what the goal was for this session.  Director Gingery reported that his take on the exercise was to gain efficiencies between libraries and MCFLS and the next step of action will be for the LDAC to prioritize ways of becoming more efficient and a report will then be prepared. 

President Schreiber thanked the MCFLS Board and Staff for taking care of MCFLS business while he was somewhat unavailable of late and he appreciates the work involved in keeping things running smoothly. 

VII.      EXECUTIVE SESSION – REPORT OF THE FINANCE & PERSONNEL COMMITTEE. 

A.  Management Employees Merit – Compensation Maximum Percentage.  Director Gingery reported that a number of years ago the MCFLS Board established a Management Merit Pay Plan with the help of Trustee Ziehler which takes into account a manager’s position vis-à-vis the paygrade mid-point.  Director Gingery is recommending a maximum raise of $1.5% and since the Director, Network Administrator and Business Manager are more than 10% above midpoint, their maximum raise could only be as high as .5%.  The Library Systems Administrator is 10% or less above midpoint and his maximum raise could be as high as 1%.  All MCFLS staff received a 2.5% raise effective 1/1/07.  These recommended salaries have been already budgeted for in anticipation of approval today.  Trustee Ziehler moved and Treasurer Tays seconded a motion to approve the Management Merit Compensation Percentage as presented.  Unanimously approved.

B.  Director’s 2006 Performance Review. 

1.         Motion to Move into Executive Session.  Trustee Ziehler moved and Treasurer Tays seconded a motion to move into Closed Session.  The motion passed on an unanimously affirmative roll call vote. 

2.         In Executive Session.  Pursuant to Wisconsin Statutes 19.85 (1) (c) “Employment, promotion, compensation or performance evaluation data of any public employee over which the governing body has jurisdiction or exercises responsibility.” 

3.         Motion to Move Out of Executive Session.  Trustee Ziehler moved and Treasurer Tays seconded a motion to move out of Closed Session.  The motion passed on an unanimously affirmative roll call vote. 

4.         Report Out of Executive Session.   President Schreiber reported that the Director received a superior rating which allows for a .5% merit increase based on the established Management Merit plan, and in addition the Director will receive a one-time $500 cash bonus for his leadership and focus.  Unanimously approved. 

VIII.     NEXT MEETING DATES. 

A.  Legislative & System Services.  April 16, 2007 2:00 p.m. 

B.  Finance and Personnel.  April 23, 2007 8:30 a.m. 

C.  MCFLS Board of Trustees.  April 23, 2007 9:00 a.m. 

IX.       ADJOURNMENT.  With no further business to come before the Board, the meeting was adjourned at 9:58 on a motion made by Trustee Ziehler and seconded by Treasurer Tays.  Unanimously approved.