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MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM
Board of Trustees

Regular Meeting Held Monday, April 23, 2007
At
Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee, WI   53233

ROLL CALL

Present:                    Martin Schreiber, President
                                Ryan McCue, Vice President
                                Ron Tays, Treasurer
                                Michele Bria, Trustee
                                Mardee Gruen, Trustee
                                Paul Ziehler, Trustee                               
                               
Excused:                  Mike D'Amato, Trustee                               

Staff:                        Jim Gingery, Director
                                Hieu Tran, Network Administrator/PC Support Specialist
                                Steve Heser, Library Systems Administrator
                                Judy Kaniasty, Business Manager/Personnel Assistant (Recorder)                                            

Others:                     Don Bulley, South Milwaukee Public Library Board
                                Beth Carey, Shorewood Public Library
                                Bruce Gay, Milwaukee Public Library
                                Paula Kiely, Milwaukee Public Library
                                Cathy Peterson, Whitefish Bay Public Library
                                Bob Pfeiffer, South Milwaukee Public Library

I.          CALL TO ORDER.  President Schreiber called the regularly scheduled monthly meeting of the Milwaukee County Federated Library System Board of Trustees to order at 9:05 a.m. 

II.        APPROVAL OF MINUTES.  Vice President McCue moved and Trustee Bria seconded a motion to approve the minutes of the regular meeting held Monday, March 26, 2007 shown as Attachment A of the agenda packet.  Unanimously approved as presented. 

III.       PUBLIC COMMENT.  Bob Pfeiffer, South Milwaukee Library Director, asked that the Closed Session be held at the end of the meeting so the audience could hear the discussion of the other topics before that.  The Board agreed to altering the sequence of the agenda.  

IV.       LIBRARY DIRECTORS ADVISORY COUNCIL – REPORTS.

                  A.        Report of the April 3, 2007 LDAC meeting.  Director Gingery referred to a summary of the April 3, 2007 LDAC meeting,
                              which are shown as Exhibit 1 attached to these minutes. 

V.       BOARD OF TRUSTEES – COMMITTEE AND ADMINISTRATIVE REPORTS REQUIRING ACTION. 

A.        Finance and Personnel Committee. 

1.   Financial Reports – March, 2007.  Director Gingery noted that this report will be presented at the next meeting since it was not finalized by this meeting due to the timing of a staff vacation.

                       2.    Member Agreement 2008-2011.   Treasurer Tays moved and Vice President McCue seconded a motion to approve the
                              2008-2011 Member Agreement as shown as Attachment B of the agenda packet.  Director Gingery stated that the agreement
                              had first been drafted last September.  If the MCFLS Board approves the proposed final draft today, then all members will be
                              sent two copies of the 2008-2011 Member Agreement for their Board’s consideration and possible action.  Director Gingery
                              noted that the proposed Member Agreement has been reviewed by the LDAC.  He has heard positive reactions from libraries
                              and has received no communication in opposition to the concept of the agreement, therefore he feels that they will be likely be
                              signed by all member libraries.  Unanimously approved as presented. 

3.   Agreement for Bibliographic Database Development and Maintenance 2008-2011.  Treasurer Tays reported that the Finance & Personnel Committee recommends approval of Attachment C of the agenda packet as presented.  Director Gingery noted that the 2008 contract cost is slightly lower than the original projection of $500,000 which means that the member contribution will be slightly less than projected.  Treasurer Tays moved and Trustee Ziehler seconded a motion to approve the contract as presented.  Unanimously approved. 

VI.       COMMITTEE AND ADMINISTRATIVE INFORMATIONAL ITEMS. 

A.        Legislative and System Services Committee. 

1.   Planned Initiatives for 2007.

a.         Summary.  Director Gingery reported that a Legislative & System Services Committee meeting was held last week and everything discussed is shown for informational purposes.  Attachment D of the agenda packet lists the projected issues to be addressed during the remainder of 2007.  The sorting room staffing change of an additional full-time lead worker begins today.  

b.         Ecommerce Implementation.  Attachment E of the agenda packet summarizes the tasks to be performed relative to the implementation of the Ecommerce product. 

c.         MCFLS Disaster Recovery Plan.  Attachment F of the agenda packet is a preliminary listing of the tasks to be completed.  Hieu Tran summarized the report and noted that a more detailed document will be shared at a later date. 

d.         MCFLS Website Redesign.  Attachment G of the agenda packet outlines the projected tasks that will be completed and the timeline which is hoped to be met for this project.  A subcommittee will assist with the review of this project since that same model was very productive with the CountyCat update last year. 

2.    State Legislative Update. 

a.          WLA State Legislative Agenda 2007-09 Biennium.  Trustee Ziehler reported that the Committee reviewed Attachment H of the agenda packet and is sharing this materials for informational purposes. 

b.         DPI 2007-09 Biennial Budget Request.  Trustee Ziehler reported that the Committee also reviewed Attachment I of the agenda packet which outlines the pages of the DPI budget request that pertains to Milwaukee County interests. 

c.         Correspondence from Paul Nelson, WLA LD & L Chair, regarding Governor Doyle’s proposed budget.  Trustee Ziehler noted that Attachment J of the agenda packet is a summary prepared for the library community of Governor Doyle’s budget recommendations which WLA LD&L Chair Paul Nelson prepared. 

d.         Testimony of MCFLS Director to Joint Finance Committee (March 20, 2007).  Trustee Ziehler stated that Attachment K of the agenda packet is a copy of the verbal testimony Director Gingery presented to the Joint Finance Committee on March 20. 

B.        Director’s Report – April, 2007.  Director Gingery referred to his report, shown as Attachment L of the agenda packet.   He added that the 2008 Member Automation costs will  be sent out as part of the May LDAC agenda packet.  Director Gingery introduced the new Director of the Whitefish Bay Public Library, Cathy Peterson, and indicated that he has held an orientation session with her. 

VII.     NEXT MEETING DATES. 

A.        Finance and Personnel.  Scheduled for 8:45 a.m. on May 14, 2007. (Later changed to Friday, May 18). 

B.        MCFLS Board of Trustees.  Scheduled for 9:00 a.m. on May 14, 2007. (Later changed to Friday, May 18). 

VIII.    EXECUTIVE SESSION – Resource Library Agreement. 

     1.    Motion to Move into Executive Session.  Treasurer Tays moved and Trustee Ziehler seconded a motion to move into Closed Session.  The motion passed on an unanimously affirmative roll call vote. 

     2.    In Executive Session.  Pursuant to Wisconsin Statutes 19.85(1)(e) “Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.” 

    3.     Motion to Move Out of Executive Session.  Trustee Bria moved and Trustee Gruen seconded a motion to move out of Closed session.  Unanimously approved. 

   4.      Report Out of Executive Session and discussion.  Trustee Ziehler moved and Trustee Gruen seconded a motion to approve the Resource Library Agreement in concept and to send a letter to the Milwaukee Public Library seeking their approval.  Unanimously approved. 

IX.       ADJOURNMENT.  With no further business to come before the Board, Trustee Ziehler moved and Treasurer Tays seconded a motion to adjourn the meeting at 9:54 a.m.  Unanimously approved.