MILWAUKEE COUNTY FEDERATED LIBRARY SYSTEM
Board of Trustees 

Minutes of

Regular Monthly Meeting Held Monday, September 24, 2007

At

Milwaukee County Federated Library System
709 North Eighth Street
Milwaukee, WI  53233 

ROLL CALL 

Present:                  Paul Ziehler, Vice President
                                Ron Tays, Treasurer
                                Michele Bria, Trustee
                                Mardee Gruen, Trustee

Excused:                  Martin Schreiber, President
                               Mike D’Amato, Trustee

 Staff:                      Jim Gingery, Director
                               Steve Heser, Library Systems Administrator
                               Judy Kaniasty, Business Manager/Personnel Assistant (Recorder)

Others:                    Bruce Gay, Milwaukee Public Library
                               Paula Kiely, Milwaukee Public Library 

I.          CALL TO ORDER.  In President Schreiber’s absence, Vice President Ziehler called the regularly scheduled monthly meeting of the Milwaukee County Federated Library System Board of Trustees meeting to order at 9:03 a.m.  Director Gingery called the roll and a quorum was present.   

II.         APPROVAL OF MINUTES.  Trustee Gruen moved and Trustee Bria seconded a motion to approve the minutes of the Monday, July 16, 2007 meeting as presented in Attachment A of the agenda packet.  Unanimously approved.  It was noted that there was no August MCFLS Board Meeting held.   

III.       PUBLIC COMMENT.  None. 

IV.       LIBRARY DIRECTORS ADVISORY COUNCIL – REPORTS.   

Director Gingery referred to the July 12, 2007 LDAC and August 2, 2007 LDAC reports which were distributed at the meeting.  Both reports are attached to these minutes as Exhibits 1 and 2 respectively.  It is anticipated that the September and October reports will be presented at the next meeting.  Treasurer Tays moved and Trustee Gruen seconded a motion to accept the reports and place on file.  Unanimously approved.   

V.         BOARD OF TRUSTEES – COMMITTEE AND ADMINISTRATIVE REPORTS REQUIRING ACTION. 

A.      Finance and Personnel Committee. 

1.         Financial Reports – June, 2007.  Treasurer Tays reported that the Finance & Personnel Committee recommends approval of the June, 2007 financial report, which is shown as Attachment B of the agenda packet.  Treasurer Tays moved and Trustee Bria seconded a motion to approve the June, 2007 financial report as submitted.  Unanimously approved.   

2.         Financial Reports – July, 2007.  Treasurer Tays reported that the Finance & Personnel Committee recommends approval of the July, 2007 financial report, which is shown as Attachment C of the agenda packet.  Treasurer Tays moved and Trustee Bria seconded a motion to approve the July, 2007 financial report as submitted.  Unanimously approved.   

3.         2008 LSTA Grant – System Technology (LDAC recommendations).  Director Gingery reviewed Attachment D of the agenda packet noting that WorldCat is truly a world-wide internet resource in which holdings in our catalog would be shown.  MCFLS has received requests from local libraries to join WorldCat.  If this recommendation is approved, the grant funds would help pay for a years funding but continued participation would likely be a  MCFLS funding responsibility.  Treasurer Tays reported that the Finance & Personnel Committee recommends approval of the LDAC recommendations as presented.  Treasurer Tays moved ands Trustee Bria seconded a motion to approve the 2008 LSTA Grant proposal as recommended.  Unanimously approved.

4.         Library Council of Southeastern Wisconsin – 2008 Contracts.  Treasurer Tays reported that the Finance & Personnel Committee recommends approval of Attachment E of the agenda packet.  Treasurer Tays moved and Trustee Bria seconded a motion to approve the 2008 LCSW contracts as presented which represents a $300 increase over last year’s contracts.  Unanimously approved.   

VI.       ADMINISTRATIVE INFORMATIONAL ITEMS. 

A.   Director’s Report. Director Gingery reviewed his report, which is shown as Attachment F of the agenda packet and in particular emphasizing the progress being made on the Ecommerce product.  Libraries have until October 31 to inform MCFLS whether they will participate in this service offering to the public; it is hoped that all libraries will participate since MCFLS is paying transaction fees associated with payments so all fee and fine payments will be passed on to member libraries without deductions.  One difference, however, will be that all overdue fines which are now kept at the library accepting payment will actually go back to the library owning the overdue materials.   

Vice President/Chair Ziehler inquired as to the outcome of the “Best Practices” meeting with representatives of the Legislative Audit Bureau.  Jim indicated that many libraries and all 17 systems were surveyed and interviewed. A summary report will eventually be produced by the Legislative Audit Bureau and will be shared with the MCFLS Board. 

Director Gingery reported that Administrative Assistant Diane O’Hotto has been out with a back injury since Labor Day.  The Board wished Mrs. O’Hotto well with a speedy recovery.  

14 of 15 libraries have returned signed 2008-2011 Member Agreements. West Allis Public Library is the only library not yet to have returned signed copies of the agreement. Director Gingery reports that the West Allis Public Library Board meets this coming Wednesday night.       

Vice President/Chair Ziehler moved and Trustee Bria seconded a motion to accept the Director’s report and place it on file.  Unanimously approved. 

Director Gingery reported that the Cudahy Family Library is receiving the Governor’s Archives Award and a ceremony is being held.  An invitation has been received at MCFLS inviting the MCFLS Board and it would be nice if someone could attend representing MCFLS.  Director Gingery will be out of town and therefore asks if anyone else could be present.  Vice President/Chair Ziehler will call Cudahy Mayor Ryan McCue.  

VII.      NEXT MEETING DATES. 

A.      Finance and Personnel.  October 22, 2007 beginning at 8:30 a.m. 

B.       MCFLS Board of Trustees.  October 22, 2007 beginning at 9:00 a.m. 

VIII.     ADJOURNMENT.  With no further business to come before the Board, Treasurer Tays moved and Trustee Gruen seconded a motion to adjourn the meeting at 9:36 a.m.  Unanimously approved.